Vendor Coordinator Jobs
Vendor Coordinator jobs are open across retail, healthcare, construction, and manufacturing, at every level from entry-level to senior, with specializations in procurement support, supplier relationship management, and contract administration. See the openings below and apply to the ones that match your experience.
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About Arena Club
Arena Club is building the number one digital marketplace for collectibles. We started by reinventing the hobby with the first-ever digital card show, and we are expanding into new categories so collectors can buy, sell, grade, and showcase everything they care about in one place. Spearheaded by 5x World Series Champion Derek Jeter and serial entrepreneur Brian Lee, our fully digital marketplace is grounded in trust, transparency, and fun, featuring grading and authentication, vaulting, and digital pack openings that let collectors build and display their collections in a personalized online showroom from anywhere in the world.
About the Role
We're looking for an organized, detail-oriented Vendor Operations Coordinator to be the main point of contact between our LA-based Buying team, our vendors, and our Receiving team. You'll own the vendor portal, resolve discrepancies on incoming purchase orders, and keep product moving smoothly from vendor to warehouse to sale. When things are running smoothly, you'll support inventory by preparing cards for digital repacks and auctions.
This role is ideal for someone who enjoys problem-solving, communicates clearly across teams, and knows (or wants to learn) the trading card and graded-card space.
What You Will Do
Vendor Portal & Damages
- Manage the vendor portal, including logging and tracking all damaged items identified on incoming POs
- Coordinate return shipments and chargebacks of damaged cards to vendors, message vendors about damages, and send tracking information to them
- Determine the appropriate resolution for damaged low- and mid-value cards (return, credit, or retain) in line with company guidelines
Vendor, Buying & Receiving Communication
- Act as the primary liaison between the Buying Team, External Vendors, and the Receiving Team
- Resolve issues with PO sheets, such as missing/incorrect cards or incorrect cert numbers
- Ensure sheets are added to the operations order list on time
- Identify when vendors ship incorrectly or don't follow our shipping SOP, and escalate to the Buying team or the right contact
- Communicate PO priorities from the Buying team to Receiving so the highest-priority orders are processed first to ensure the necessary cards are being processed first
- Coordinate vendor drop-offs as the on-site point of contact
Inventory Support (Secondary)
- Prepare cards for digital repacks
- Research and verify card pricing
- Prepare cards for auction listings
- Assist with card resubmissions for grading as needed
Qualifications
- 1–2+ years of experience in operations, receiving, logistics, vendor management, or a similar role
- Strong written and verbal communication skills, with the ability to coordinate across remote and on-site teams
- Exceptional attention to detail, especially with cert numbers, SKUs, and PO sheets
- Comfortable working with spreadsheets, web portals, and online forms
- Able to prioritize competing requests and follow through independently
Preferred Qualifications
- Familiarity with trading cards, grading companies (PSA, BGS, SGC, etc.), and card pricing tools (CardLadder, eBay, etc.)
- Experience with auction or e-commerce inventory prep
About Arena Club
Arena Club is building the number one digital marketplace for collectibles. We started by reinventing the hobby with the first-ever digital card show, and we are expanding into new categories so collectors can buy, sell, grade, and showcase everything they care about in one place. Spearheaded by 5x World Series Champion Derek Jeter and serial entrepreneur Brian Lee, our fully digital marketplace is grounded in trust, transparency, and fun, featuring grading and authentication, vaulting, and digital pack openings that let collectors build and display their collections in a personalized online showroom from anywhere in the world.
About the Role
We're looking for an organized, detail-oriented Vendor Operations Coordinator to be the main point of contact between our LA-based Buying team, our vendors, and our Receiving team. You'll own the vendor portal, resolve discrepancies on incoming purchase orders, and keep product moving smoothly from vendor to warehouse to sale. When things are running smoothly, you'll support inventory by preparing cards for digital repacks and auctions.
This role is ideal for someone who enjoys problem-solving, communicates clearly across teams, and knows (or wants to learn) the trading card and graded-card space.
What You Will Do
Vendor Portal & Damages
- Manage the vendor portal, including logging and tracking all damaged items identified on incoming POs
- Coordinate return shipments and chargebacks of damaged cards to vendors, message vendors about damages, and send tracking information to them
- Determine the appropriate resolution for damaged low- and mid-value cards (return, credit, or retain) in line with company guidelines
Vendor, Buying & Receiving Communication
- Act as the primary liaison between the Buying Team, External Vendors, and the Receiving Team
- Resolve issues with PO sheets, such as missing/incorrect cards or incorrect cert numbers
- Ensure sheets are added to the operations order list on time
- Identify when vendors ship incorrectly or don't follow our shipping SOP, and escalate to the Buying team or the right contact
- Communicate PO priorities from the Buying team to Receiving so the highest-priority orders are processed first to ensure the necessary cards are being processed first
- Coordinate vendor drop-offs as the on-site point of contact
Inventory Support (Secondary)
- Prepare cards for digital repacks
- Research and verify card pricing
- Prepare cards for auction listings
- Assist with card resubmissions for grading as needed
Qualifications
- 1–2+ years of experience in operations, receiving, logistics, vendor management, or a similar role
- Strong written and verbal communication skills, with the ability to coordinate across remote and on-site teams
- Exceptional attention to detail, especially with cert numbers, SKUs, and PO sheets
- Comfortable working with spreadsheets, web portals, and online forms
- Able to prioritize competing requests and follow through independently
Preferred Qualifications
- Familiarity with trading cards, grading companies (PSA, BGS, SGC, etc.), and card pricing tools (CardLadder, eBay, etc.)
- Experience with auction or e-commerce inventory prep
Vendor Coordinator Jobs by Experience Level
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Find Vendor Coordinator JobsVendor Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in vendor coordinator jobs.
- 1-3 years of vendor management, procurement, or supply chain coordination experience
- Proficiency with ERP or procurement software such as SAP, Oracle, or Coupa
- Strong written communication skills for vendor correspondence and contract documentation
- Experience processing purchase orders and tracking vendor invoices to resolution
- Ability to maintain vendor databases, compliance records, and onboarding documentation
- Associate or bachelor's degree in business administration, supply chain, or a related field
Tips for Your Vendor Coordinator Job Search
Tailor your resume to procurement language
Hiring managers for vendor coordinator roles scan for terms like purchase orders, vendor onboarding, and contract compliance. If your experience lives under a different job title, reframe your bullet points using the vocabulary that appears in the postings you're targeting.
Highlight your ERP and system experience
Many vendor coordinator roles require hands-on work in procurement or ERP platforms. Name the specific systems you've used in your resume and cover letter so your application clears keyword filters before a human ever reads it.
Apply early to roles that fit
Migrate Mate lists vendor coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your vendor category
Vendor coordinator roles differ significantly by category, whether that's IT vendors, construction subcontractors, or retail suppliers. Applying to roles in the category you know best gives you a concrete edge over generalist candidates during the screening call.
Prepare examples of vendor issue resolution
Interviewers for vendor coordinator positions almost always ask how you've handled a late delivery, a billing dispute, or a non-compliant supplier. Walk into every interview with two or three specific situations where you resolved a vendor problem and what the outcome was.
Negotiate by anchoring to scope, not just title
If an offer comes in lower than expected, reference the number of active vendors you'll manage or the contract value you'll oversee. Framing your counteroffer around scope and responsibility lands more concretely than citing years of experience alone.
Vendor Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most vendor coordinators?
The companies hiring the most vendor coordinators right now include Oracle, Air France, and Arena Club, with the largest share of openings in Florida, Texas, and Georgia, based on current listings on Migrate Mate as of November 2026. Industries with the most consistent demand include healthcare systems, large retailers, and construction firms that manage high volumes of subcontractors.
How many vendor coordinator jobs are remote?
About 56% of vendor coordinator openings are fully remote or hybrid as of November 2026, with remote arrangements most common in roles focused on IT vendor management and software procurement rather than physical goods or on-site supplier coordination. Roles that require warehouse walkthroughs or in-person vendor audits are more likely to be fully on-site.
How do you become a vendor coordinator?
Start by building experience in purchasing, accounts payable, or administrative support roles where you interact with external suppliers. Learn at least one ERP or procurement platform used in your target industry. Develop a working knowledge of purchase orders, vendor contracts, and compliance documentation. From there, apply to entry-level vendor coordinator or procurement assistant postings and move up as you take on larger vendor portfolios.
Can you get a vendor coordinator job with little or no experience?
Yes, many employers hire vendor coordinators with no direct experience if you can show adjacent skills from administrative, customer service, or operations roles. Demonstrating that you've managed multiple outside parties, tracked deadlines, or resolved billing discrepancies carries real weight. Familiarity with spreadsheets and any procurement or inventory software strengthens an entry-level application considerably.
What does the vendor coordinator interview process look like?
Most vendor coordinator interviews run two to three rounds. The first is typically a phone screen with HR focused on your background and system familiarity. A hiring manager interview follows, often including scenario questions about how you'd handle a non-responsive vendor or a purchase order discrepancy. Some employers add a practical exercise, such as reviewing a mock vendor contract or walking through how you'd onboard a new supplier.
Where can I find and apply to vendor coordinator jobs?
You can find and apply to vendor coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your industry background and experience level, then apply directly to each listing that matches what you're looking for.
See All 12 Vendor Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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