Events Visa Sponsorship Jobs in California
Events visa sponsorship jobs in California are concentrated in Los Angeles, San Francisco, and San Diego, where major employers like Live Nation, AEG, and Salesforce (for corporate events) actively hire international talent. The state's dense conference, entertainment, and tech event industries create consistent demand for production coordinators, event managers, and experiential marketing specialists seeking H-1B visa sponsorship.
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Job Overview:
The Events and Activities Coordinator position serves the residents of the Community of Rancho Mission Viejo by connecting and engaging the residents of the community through the varying services provided through RanchLife, RanchRide, and Rancho MMC under the service contract provided by FirstService Residential.
This position will primarily provide quality day-to-day planning, coordination, implementation and oversight of Community events and activities in support of Rancho Mission Viejo Community Services Organization (RanchLife), its Board of Directors, the RanchLife Director, and the CSO team.
The responsibilities for the quality day-to-day planning, coordination, implementation and oversight of community events and activities are to include, but not be limited to the Performance Requirements Listed below.
- To promote and demonstrate the community vision of intergenerational interaction through community lifestyle events and activities.
- To ensure quality unique, creative and customized community events, resident engagement activities and other programs and activities to enhance the lifestyle experience of the residents.
- To provide support to the volunteer ambassadors and volunteer resident led Clubs as directed by RanchLife Director.
The Community of Rancho Mission Viejo or “The Ranch” is located in South Orange County. The Ranch will be developed over the coming decades into multiple villages offering homes for people of all ages and all lifestyles. The community will have many parks, playing fields, trails, recreational facilities, school sites, houses of worship, retail and commercial center, and more. The community is slated for 14,000 homes to be built over these years of development all of which falls under the careful care of management of RanchLife (the Community Service Organization) and Rancho MMC (the Master Maintenance Corporation).
Compensation: $31-33/hr
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client’s property, the salary or wage will also be premised upon the client’s directive. The base pay range is subject to change and may be modified in the future.
Your Responsibilities:
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Develop, collaborate, coordinate and implement customized intimate and large-scale community events to ensure intergenerational and neighbor to neighbor interactions by creating a unique lifestyle for the residents
- Ensure excellence in customer service and resident relations
- Support RanchLife Team as necessary to include running errands to include picking up event or activity food, restocking supplies, etc.
- Help maintain all RanchLife storage areas to include inventory control
- Follow best practices and procedures to ensure compliance of Insurance/Risk Management for RanchLife with insurance broker and for all vendors and service providers
- Ensure timely and accurate documentation for all community event plans, vendor contacts, financial, event summary reports, etc., as required in the standardized format using FirstService Residential best practices and templates
- Ensure timely and accurate reports to supervisor, board of directors, and others as requested
- Ensure approved vendors are compliant with insurance and permitting requirements and provide oversight of all vendors for events and activities to include review of all vendor invoices prior to payment
- Development of positive working relationships with all community event vendors and hold them accountable for excellent services to the residents
- Work with the Project Coordinator to monitor and update the master community event calendar weekly as needed and ensure accuracy for posting on all communication platforms (i.e. RanchLife App, RanchLife website, etc.)
- Identify resident interest for community events and other activities to support activation of community facilities and assess when survey tools are necessary in collaboration with the RanchLife team.
- Work collaboratively with the RanchLife Director and the Programmers, Partners, Clubs, and vendors to tap resources that will provide added value to the event activities
- Utilize budget tools to include monitoring expenditures of the community events to ensure management of expenses to stay within budget and ensure accurate General Ledger coding
- Oversight and coordination of resident excursions in collaboration with RanchLife and RanchRide.
- Attend and participate in RanchLife and Rancho MMC Board meetings as required
- Provide community events and activities content for all communication platforms
- Work collaboratively with the RanchLife team to create and implement promotion strategies to ensure timely promotion of events and other community activities
- Other responsibilities as determined by RanchLife Director
Skills & Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Proficient in speaking, reading and writing English as this position requires interfacing verbally with the public, tenants, peers and supervisors.
- Bilingual in Spanish helpful
- An ability to follow oral and written directions, keep accurate records, fill out logs and journals, and perform administrative operational functions.
- Ability to prepare written reports and complete log sheets.
- General math skills.
- Ability to determine next level involvement for problem resolution.
- Must be able to work well under pressure and deadlines, as well as work independently and prioritize time effectively.
- Ability to make decisions and solve problems creatively.
- Demonstrate strong organizational skills, prioritization of tasks, multi-tasking and time management skills, working independently, as well as within the team structure
- Must possess strong customer service skills and positive attitude
- Some business social media experience is helpful
- Experience with the Adobe Creative Suite and/or Canva is a plus
- Must possess exceptional communication skills (verbal and written)
- Must be able to work occasional weekend and evening hours if needed (and Thanksgiving Day morning)
- Demonstrated ability to engage with the public effectively and cultivate positive relationships.
- Ethical Standards: Commitment to strong ethical practices and sound judgment in decision-making.
Education and Experience:
- 4-year college degree preferred, with hospitality, community relations, nonprofit special events or recreation management emphasis
- Minimum of two (2) years of community event planning, coordination and implementation experience
- Minimum of one-year experience working with volunteer Boards, Committees, and or age qualified groups desired
- Proven track record for successful fundraising and/or special event coordination in the charitable non-profit field desired
- Experience in obtaining permits
- Working knowledge of MS Office suite – including Word, Excel, PowerPoint, Outlook
- Demonstrated commitment to continual learning as evidenced by attendance at seminars/ industry workshops, either as an attendee or certifications in relevant field
- Training will be required in the following areas: Connect, Facility Reservation System, community website, and RanchLife App
Physical Requirements & Working Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
- Must be able to sit and/or stand for extended periods of time.
- Must be able to lift up to 35 pounds to support community events and activities set up and tear down.
- Must have finger dexterity for use of a keyboard.
- The work environment characteristics are small office conditions at an onsite facility.
- Occasional evening and weekend meetings/events will be required.
- Consistent and regular attendance required.
Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
Tools & Equipment Used:
- General office equipment
- Valid California State Driver’s License and state mandated insurance.
Travel:
- Some local travel may be required.
- Must be able to drive to different Company locations if requested.
What We Offer:
- Medical, dental, and vision plans (full time and those working 30+ hours)
- Part time 20+ hours qualify for dental and vision
- 401K match
- Time off including vacation, sick, and company paid holidays
- Pet insurance available
- Tuition reimbursement
- Legal services
- Free emotional wellbeing and daily life assistance support for all associates
- Domestic partner coverage
- Health savings account
- Flexible spending account
About us:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.
Experience exceptional service with a fulfilling career in property management with FirstService Residential.
Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Description
Job Overview:
The Events and Activities Coordinator position serves the residents of the Community of Rancho Mission Viejo by connecting and engaging the residents of the community through the varying services provided through RanchLife, RanchRide, and Rancho MMC under the service contract provided by FirstService Residential.
This position will primarily provide quality day-to-day planning, coordination, implementation and oversight of Community events and activities in support of Rancho Mission Viejo Community Services Organization (RanchLife), its Board of Directors, the RanchLife Director, and the CSO team.
The responsibilities for the quality day-to-day planning, coordination, implementation and oversight of community events and activities are to include, but not be limited to the Performance Requirements Listed below.
- To promote and demonstrate the community vision of intergenerational interaction through community lifestyle events and activities.
- To ensure quality unique, creative and customized community events, resident engagement activities and other programs and activities to enhance the lifestyle experience of the residents.
- To provide support to the volunteer ambassadors and volunteer resident led Clubs as directed by RanchLife Director.
The Community of Rancho Mission Viejo or “The Ranch” is located in South Orange County. The Ranch will be developed over the coming decades into multiple villages offering homes for people of all ages and all lifestyles. The community will have many parks, playing fields, trails, recreational facilities, school sites, houses of worship, retail and commercial center, and more. The community is slated for 14,000 homes to be built over these years of development all of which falls under the careful care of management of RanchLife (the Community Service Organization) and Rancho MMC (the Master Maintenance Corporation).
Compensation: $31-33/hr
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client’s property, the salary or wage will also be premised upon the client’s directive. The base pay range is subject to change and may be modified in the future.
Your Responsibilities:
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Develop, collaborate, coordinate and implement customized intimate and large-scale community events to ensure intergenerational and neighbor to neighbor interactions by creating a unique lifestyle for the residents
- Ensure excellence in customer service and resident relations
- Support RanchLife Team as necessary to include running errands to include picking up event or activity food, restocking supplies, etc.
- Help maintain all RanchLife storage areas to include inventory control
- Follow best practices and procedures to ensure compliance of Insurance/Risk Management for RanchLife with insurance broker and for all vendors and service providers
- Ensure timely and accurate documentation for all community event plans, vendor contacts, financial, event summary reports, etc., as required in the standardized format using FirstService Residential best practices and templates
- Ensure timely and accurate reports to supervisor, board of directors, and others as requested
- Ensure approved vendors are compliant with insurance and permitting requirements and provide oversight of all vendors for events and activities to include review of all vendor invoices prior to payment
- Development of positive working relationships with all community event vendors and hold them accountable for excellent services to the residents
- Work with the Project Coordinator to monitor and update the master community event calendar weekly as needed and ensure accuracy for posting on all communication platforms (i.e. RanchLife App, RanchLife website, etc.)
- Identify resident interest for community events and other activities to support activation of community facilities and assess when survey tools are necessary in collaboration with the RanchLife team.
- Work collaboratively with the RanchLife Director and the Programmers, Partners, Clubs, and vendors to tap resources that will provide added value to the event activities
- Utilize budget tools to include monitoring expenditures of the community events to ensure management of expenses to stay within budget and ensure accurate General Ledger coding
- Oversight and coordination of resident excursions in collaboration with RanchLife and RanchRide.
- Attend and participate in RanchLife and Rancho MMC Board meetings as required
- Provide community events and activities content for all communication platforms
- Work collaboratively with the RanchLife team to create and implement promotion strategies to ensure timely promotion of events and other community activities
- Other responsibilities as determined by RanchLife Director
Skills & Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Proficient in speaking, reading and writing English as this position requires interfacing verbally with the public, tenants, peers and supervisors.
- Bilingual in Spanish helpful
- An ability to follow oral and written directions, keep accurate records, fill out logs and journals, and perform administrative operational functions.
- Ability to prepare written reports and complete log sheets.
- General math skills.
- Ability to determine next level involvement for problem resolution.
- Must be able to work well under pressure and deadlines, as well as work independently and prioritize time effectively.
- Ability to make decisions and solve problems creatively.
- Demonstrate strong organizational skills, prioritization of tasks, multi-tasking and time management skills, working independently, as well as within the team structure
- Must possess strong customer service skills and positive attitude
- Some business social media experience is helpful
- Experience with the Adobe Creative Suite and/or Canva is a plus
- Must possess exceptional communication skills (verbal and written)
- Must be able to work occasional weekend and evening hours if needed (and Thanksgiving Day morning)
- Demonstrated ability to engage with the public effectively and cultivate positive relationships.
- Ethical Standards: Commitment to strong ethical practices and sound judgment in decision-making.
Education and Experience:
- 4-year college degree preferred, with hospitality, community relations, nonprofit special events or recreation management emphasis
- Minimum of two (2) years of community event planning, coordination and implementation experience
- Minimum of one-year experience working with volunteer Boards, Committees, and or age qualified groups desired
- Proven track record for successful fundraising and/or special event coordination in the charitable non-profit field desired
- Experience in obtaining permits
- Working knowledge of MS Office suite – including Word, Excel, PowerPoint, Outlook
- Demonstrated commitment to continual learning as evidenced by attendance at seminars/ industry workshops, either as an attendee or certifications in relevant field
- Training will be required in the following areas: Connect, Facility Reservation System, community website, and RanchLife App
Physical Requirements & Working Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
- Must be able to sit and/or stand for extended periods of time.
- Must be able to lift up to 35 pounds to support community events and activities set up and tear down.
- Must have finger dexterity for use of a keyboard.
- The work environment characteristics are small office conditions at an onsite facility.
- Occasional evening and weekend meetings/events will be required.
- Consistent and regular attendance required.
Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
Tools & Equipment Used:
- General office equipment
- Valid California State Driver’s License and state mandated insurance.
Travel:
- Some local travel may be required.
- Must be able to drive to different Company locations if requested.
What We Offer:
- Medical, dental, and vision plans (full time and those working 30+ hours)
- Part time 20+ hours qualify for dental and vision
- 401K match
- Time off including vacation, sick, and company paid holidays
- Pet insurance available
- Tuition reimbursement
- Legal services
- Free emotional wellbeing and daily life assistance support for all associates
- Domestic partner coverage
- Health savings account
- Flexible spending account
About us:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.
Experience exceptional service with a fulfilling career in property management with FirstService Residential.
Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Events Job Roles in California
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Search Events Jobs in CaliforniaEvents Jobs in California: Frequently Asked Questions
Which companies sponsor visas for events roles in California?
Large entertainment and tech corporations are the most active sponsors. AEG and Live Nation sponsor for event operations and production management roles in Los Angeles. Salesforce, Google, and Meta hire corporate event managers in the Bay Area under H-1B sponsorship. Convention centers and hospitality groups like Marriott and Hyatt also sponsor for senior events positions, though sponsorship is more common at director and manager levels than entry-level.
Which visa types are most common for events roles in California?
The H-1B is the most common visa for events roles that qualify as specialty occupations, typically requiring a bachelor's degree in hospitality management, marketing, communications, or a related field. O-1A visas apply to individuals with extraordinary achievement in event production or experiential marketing. Some roles at Canadian or Australian citizen employers may also see TN visa or E-3 visa usage, though these are less typical for events-specific titles.
Which cities in California have the most events visa sponsorship jobs?
Los Angeles leads due to its entertainment industry concentration, with demand for concert, film premiere, and brand activation specialists. San Francisco and San Jose generate significant corporate events roles tied to the tech sector, particularly around annual conferences and product launches. San Diego draws sponsorship activity through its convention center and biotech conference circuit. These three metros account for the majority of H-1B filings in events-adjacent job titles statewide.
How to find events visa sponsorship jobs in California?
Migrate Mate is built specifically for international job seekers and filters events roles in California by visa sponsorship status, so you're not sorting through employers who won't consider work authorization. Search for titles like event manager, event coordinator, and experiential marketing manager filtered to California markets. Migrate Mate's listings reflect employers with a documented history of H-1B filings, which significantly narrows the pool to realistic opportunities for sponsored candidates.
Are there state-specific considerations for events roles and visa sponsorship in California?
California's prevailing wage requirements under Department of Labor rules mean employers sponsoring H-1B holders must pay wages meeting or exceeding the DOL-determined level for the specific role and county. Events roles in San Francisco and Los Angeles counties often carry higher prevailing wage thresholds than the same titles elsewhere. California's large university system, particularly USC and UCLA's hospitality and communications programs, also creates a pipeline of OPT candidates that some employers prefer over full H-1B sponsorship.
What is the prevailing wage for sponsored events jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.