Receptionist Visa Sponsorship Jobs in California
Receptionist visa sponsorship jobs in California are concentrated in the San Francisco Bay Area, Los Angeles, and San Diego, where large healthcare systems, tech campuses, and hospitality groups regularly hire internationally. Employers like Kaiser Permanente, Marriott properties, and major university medical centers have sponsored receptionists through H-1B visa and other work visa categories.
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Get Access To All JobsGENERAL PURPOSE:
Medical Receptionist is responsible for providing assistance to patients on the telephone and at the front desk, and processing all receipts.
MAIN RESPONSIBILITIES & DUTIES:
1) Assists patients calling or visiting the clinic
a. Greets patients and visitors at the clinic
b. Provides assistance to patients and others contacting the clinic by telephone; may provide direct assistance, or take messages and direct calls to the appropriate party
c. Completes initial registration information of new patients following established policies and procedures
d. Updates any changes of patients information in computer database and scans updated paperwork into Electronic Health Record (EHR) under correct tabs
e. Provides patient portal invite to all patients, updates computer database and scans paperwork into EHR under correct tab
f. Schedules appointments for patients calling in, or walking in to the clinic.
g. Calls patients to confirm next days appointments
h. Identifies no-shows and cancellations, and reschedules patients as appropriate for follow-up
i. Maintains daily EHR worklist
2) Responsible for verifying medical coverage, and co-pays, and authorization for services
a. Determines program eligibility for patients and completes the application procedures
b. Prints program eligibility forms, checks for completeness and scans in to EHR
c. Determines appropriate patients share of cost and co-pays for all types of payers and collects those payments
d. Verifies coverage under insurance, Medicare/Medi-Cal, Managed Care and other Federal/State Programs
e. Obtains proof of income from the patients per Sliding Fee Policy
f. Documents notes in computer regarding collections, payment arrangements, failed appointment notice, or additional conversations
g. Advise patients of present and past due account balances and make payment arrangements through Patient Account Services (PAS) Department
h. Processes cash, check and credit card payments, ensuring collection of full insurance co-payments, sliding fee and private payments
3) Responsible for printing receipts and posting payments in the computer
4) Compiles daily stats
5) Responsible for reconciling cash collection
a. Reconciles daily cash collections, check receipts and credit card payments and prepares bank deposit slip
b. Balances daily transactions in database
6) Provides administrative support to the department
a. Prints the next days schedule for front desk and daily huddle
b. Keeps inventory of forms used at the front desk; notify supervisor if reordering is necessary to maintain appropriate inventory level
7) Other duties as assigned by Supervisor
QUALITIES & CHARACTERISTICS
1) Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Health’s staff, Board of Directors and vendors
2) Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through his/her actions
3) Strives to learn more and is receptive to new challenges and opportunities
4) Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1) High School Diploma or GED required
2) Ability to use Microsoft Word for basic correspondence
3) Ability to type a minimum of 40 WPM
4) Must be able to use a calculator
5) Bilingual (English/Spanish) (English/Punjabi) (English/Hmong) preferred but not required
6) Ability to adapt to specific environment and duties
7) Demonstrate clear knowledge of Ampla Health’s clinic structure, standards, procedures and protocols
8) Medical Assistant required
COMMUNICATIONS SKILLS
1) Must have neat and legible handwriting
2) Must be able to interact with patients courteously and calmly
3) Ability to communicate well with the public
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Work well with patients in a generally comfortable office environment. Employees must possess the following physical requirements:
1) Must be able to hear and communicate with clients and staff on telephone and those who are served in person, and speak clearly in order to communicate information to clients and staff
2) Must be able to lift up to 40 pounds and push up to 100 pounds (on wheels)
3) Must have vision which is adequate to read memo’s, computer screen, registration forms and other clinic documents
4) Must have high manual dexterity
5) Able to reach above shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn
6) May be exposed to contagious/infectious diseases
GENERAL PURPOSE:
Medical Receptionist is responsible for providing assistance to patients on the telephone and at the front desk, and processing all receipts.
MAIN RESPONSIBILITIES & DUTIES:
1) Assists patients calling or visiting the clinic
a. Greets patients and visitors at the clinic
b. Provides assistance to patients and others contacting the clinic by telephone; may provide direct assistance, or take messages and direct calls to the appropriate party
c. Completes initial registration information of new patients following established policies and procedures
d. Updates any changes of patients information in computer database and scans updated paperwork into Electronic Health Record (EHR) under correct tabs
e. Provides patient portal invite to all patients, updates computer database and scans paperwork into EHR under correct tab
f. Schedules appointments for patients calling in, or walking in to the clinic.
g. Calls patients to confirm next days appointments
h. Identifies no-shows and cancellations, and reschedules patients as appropriate for follow-up
i. Maintains daily EHR worklist
2) Responsible for verifying medical coverage, and co-pays, and authorization for services
a. Determines program eligibility for patients and completes the application procedures
b. Prints program eligibility forms, checks for completeness and scans in to EHR
c. Determines appropriate patients share of cost and co-pays for all types of payers and collects those payments
d. Verifies coverage under insurance, Medicare/Medi-Cal, Managed Care and other Federal/State Programs
e. Obtains proof of income from the patients per Sliding Fee Policy
f. Documents notes in computer regarding collections, payment arrangements, failed appointment notice, or additional conversations
g. Advise patients of present and past due account balances and make payment arrangements through Patient Account Services (PAS) Department
h. Processes cash, check and credit card payments, ensuring collection of full insurance co-payments, sliding fee and private payments
3) Responsible for printing receipts and posting payments in the computer
4) Compiles daily stats
5) Responsible for reconciling cash collection
a. Reconciles daily cash collections, check receipts and credit card payments and prepares bank deposit slip
b. Balances daily transactions in database
6) Provides administrative support to the department
a. Prints the next days schedule for front desk and daily huddle
b. Keeps inventory of forms used at the front desk; notify supervisor if reordering is necessary to maintain appropriate inventory level
7) Other duties as assigned by Supervisor
QUALITIES & CHARACTERISTICS
1) Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Health’s staff, Board of Directors and vendors
2) Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through his/her actions
3) Strives to learn more and is receptive to new challenges and opportunities
4) Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1) High School Diploma or GED required
2) Ability to use Microsoft Word for basic correspondence
3) Ability to type a minimum of 40 WPM
4) Must be able to use a calculator
5) Bilingual (English/Spanish) (English/Punjabi) (English/Hmong) preferred but not required
6) Ability to adapt to specific environment and duties
7) Demonstrate clear knowledge of Ampla Health’s clinic structure, standards, procedures and protocols
8) Medical Assistant required
COMMUNICATIONS SKILLS
1) Must have neat and legible handwriting
2) Must be able to interact with patients courteously and calmly
3) Ability to communicate well with the public
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Work well with patients in a generally comfortable office environment. Employees must possess the following physical requirements:
1) Must be able to hear and communicate with clients and staff on telephone and those who are served in person, and speak clearly in order to communicate information to clients and staff
2) Must be able to lift up to 40 pounds and push up to 100 pounds (on wheels)
3) Must have vision which is adequate to read memo’s, computer screen, registration forms and other clinic documents
4) Must have high manual dexterity
5) Able to reach above shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn
6) May be exposed to contagious/infectious diseases
Receptionist Job Roles in California
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Search Receptionist Jobs in CaliforniaReceptionist Jobs in California: Frequently Asked Questions
Which companies sponsor visas for receptionists in California?
Healthcare networks are the most consistent sponsors, with Kaiser Permanente, Sutter Health, and UCLA Health filing Labor Condition Applications for front-desk and patient services roles. Large hotel groups operating in Los Angeles and San Francisco, along with corporate campuses in Silicon Valley, also sponsor receptionists when candidates have specialized language skills or fill documented staffing shortages.
Which visa types are most common for receptionist roles in California?
The H-1B is technically available but rarely granted for general receptionist roles because most positions don't require a bachelor's degree in a specific specialty field. More practical pathways include the TN visa for Canadian and Mexican nationals in qualifying occupations, employer-sponsored green cards for long-term hires, and O-1 visa status for individuals with extraordinary ability in a related field. Eligibility depends heavily on the specific job duties and employer.
Which cities in California have the most receptionist sponsorship jobs?
Los Angeles and the San Francisco Bay Area generate the most sponsorship activity for receptionist roles, driven by large healthcare systems, entertainment studios, and corporate headquarters. San Diego has a notable concentration tied to its biotech and hospital sectors. Sacramento sees demand from state government contractors and regional medical centers. Roles in smaller markets are available but sponsorship is less common outside major employment hubs.
How to find receptionist visa sponsorship jobs in California?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search receptionist openings in California without sifting through employers who don't sponsor. The platform surfaces roles from healthcare networks, corporate campuses, and hospitality groups across Los Angeles, the Bay Area, and San Diego, which are the cities where California sponsorship activity for this role is most concentrated.
Are there state-specific considerations for receptionist visa sponsorship in California?
California's prevailing wage requirements apply to sponsored workers, meaning employers must pay wages that meet Department of Labor standards for the specific location and occupation, which in high-cost metros like San Francisco can be meaningfully higher than national averages. California also has strong worker protection laws that employers must follow regardless of visa status. Sponsored receptionists in healthcare settings may need to meet licensing or certification requirements under California state law.
What is the prevailing wage for sponsored receptionist jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.