Receptionist Visa Sponsorship Jobs in Pennsylvania
Receptionist visa sponsorship jobs in Pennsylvania are concentrated in Philadelphia and Pittsburgh, where large hospital networks like UPMC and Jefferson Health, university systems, and corporate headquarters regularly hire front-office professionals. Healthcare and higher education are the dominant sponsoring industries in the state, making them the most productive sectors to target.
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Requisition Number P01289
Position Type Staff
Department Administrative Staff of President's Area
Working Title Receptionist
Classification Clerical Assistant 2 - 00102
Position Summary Information
Nature of position Permanent, Full-time
Days Worked Monday - Friday
Hours/Shift worked 8:00 a.m. - 4:30 p.m.
Union AFSCME
Job Summary/Basic Function
About the position:
The Office of the President is accepting applications for a Receptionist to provide primary clerical and administrative support for the Biemesderfer Executive Center (BEC).
Join Our Team at Millersville University!
Position Salary: $36,108.00 annually
Plus a generous benefits package designed to support your well-being and future:
- Comprehensive Health Coverage – Medical, dental, and vision insurance
- Group Life Insurance
- Retirement Plans – Choose from two excellent options
- Tuition Waiver – Invest in your education or your family’s
- Paid Time Off – Vacation, sick leave, and holidays to recharge
- Full Benefits Summary (PDF)
Why Millersville?
Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:
- Strong student-faculty connections
- 70+ undergraduate and 24 graduate programs
- A stunning campus and vibrant community
- Outstanding job placement for graduates
With over 66,000 alumni across the globe, our impact is far-reaching—and growing.
Our Mission & Values:
At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.
We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.
Equal Opportunity for All:
Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.
Duties and Responsibilities
Answering Phones: Using established guidelines and protocol, assume primary responsibility for promptly answering the phone lines and recording complete and accurate messages, employing a responsive customer service attitude in screening calls, and interacting with callers to determine how and by whom the call should be handled.
- Obtain all pertinent information related to the request to meet with or speak to the President.
BEC Building Mail:
- Using pre-established guidelines, assume primary responsibility for the handling of all incoming mail.
- Working with other staff members and/or student assistants, attend to or delegate duties including opening, date stamping, sorting, and final disposition of all incoming correspondence.
- Recommend appropriate procedures to be used in the established mail distribution process and recommend actions to be taken by the President and staff on individual mail items.
- Determine, often independently, which items are urgent and require the President’s immediate attention versus items to be processed through established processes. Requires good organizational and analytical skills, attention to detail, and high degree of confidentiality.
Customer Service Inquiries:
- Document all customer service inquiries via email—whether received via phone or in person—and forward a copy to the President (MU President email account) and the appropriate Vice President. The email should include a summary of the concern along with any supporting documentation for the President’s review.
- Follow up with the respective Vice Presidents as needed to request updates on outstanding complaints.
- Requires high degree of confidentiality and good communication skills to work with a variety of people both internal and external to the University and in-depth knowledge of the software in use.
BEC Building Maintenance:
- Maintain the overall upkeep of the Biemesderfer Executive Center (BEC), including submitting and tracking work orders and supporting general facility needs to ensure smooth daily operations.
Special Events:
- Assist the President’s Office staff with logistical and clerical support for campus-wide programs and events.
Correspondence:
- Assist with drafting routine correspondence as needed, including thank-you notes, acknowledgments, and other brief communications.
- Ensure accuracy in names, titles, and grammar. Requires a high degree of confidentiality and excellent grammar, spelling, punctuation, and research skills, as well as an in-depth knowledge of the software in use.
Office Supplies/Copier/Printers/Fax:
- Order office supplies using pre-established guidelines as needed, monitor upkeep of copier to ensure it functions properly. Contact IT if there are any issues with the printer.
- Other duties as assigned.
Required Qualifications
- 6 months as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
- Excellent customer service skills.
- A high degree of integrity and adherence to confidentiality.
- Excellent organizational skills.
- Comfort with dynamic, fast-paced work environments; a sense of urgency and attention to deadlines and details.
- Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
- Evidence of independent judgement, personal responsibility, and anticipatory thinking.
- Demonstrated ability to:
- solve problems.
- communicate effectively.
- maintain a professional demeanor in executive work environment.
- change priorities with little/no notice.
- use office machines such as telephone, computer, scanner, copier.
- Excellent oral, written, interpersonal communication skills.
- Proficiency in Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook.
- Commitment to inclusive practices and working with diverse student populations.
- Successful interview.
- Successful completion of three background checks.
Preferred Qualifications
- Experience working in higher education.
Essential Functions
Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA).
- Ability to work in person on campus in an office setting.
- Most work is done at a desk, utilizing a computer and phone.
- Ability to sit for long periods of time.
- Extensive verbal communication skills (provide information and assistance regularly).
- Extensive writing skills (prepare and organize complex documents).
- Understanding of written and verbal directions.
- Dexterity of hands and fingers to operate a computer keyboard and mouse.
- Work is normally performed in a typical interior/office work environment.
- Intermediate math skills (addition, subtraction, multiplication, division, fractions, percentages).
- Must be able to lift/pull/push up to 10 pounds.
Posting Open Date 04/13/2026
Posting Close Date 04/27/2026
Special Instructions to Applicants
Position Information
Requisition Number P01289
Position Type Staff
Department Administrative Staff of President's Area
Working Title Receptionist
Classification Clerical Assistant 2 - 00102
Position Summary Information
Nature of position Permanent, Full-time
Days Worked Monday - Friday
Hours/Shift worked 8:00 a.m. - 4:30 p.m.
Union AFSCME
Job Summary/Basic Function
About the position:
The Office of the President is accepting applications for a Receptionist to provide primary clerical and administrative support for the Biemesderfer Executive Center (BEC).
Join Our Team at Millersville University!
Position Salary: $36,108.00 annually
Plus a generous benefits package designed to support your well-being and future:
- Comprehensive Health Coverage – Medical, dental, and vision insurance
- Group Life Insurance
- Retirement Plans – Choose from two excellent options
- Tuition Waiver – Invest in your education or your family’s
- Paid Time Off – Vacation, sick leave, and holidays to recharge
- Full Benefits Summary (PDF)
Why Millersville?
Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:
- Strong student-faculty connections
- 70+ undergraduate and 24 graduate programs
- A stunning campus and vibrant community
- Outstanding job placement for graduates
With over 66,000 alumni across the globe, our impact is far-reaching—and growing.
Our Mission & Values:
At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.
We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.
Equal Opportunity for All:
Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.
Duties and Responsibilities
Answering Phones: Using established guidelines and protocol, assume primary responsibility for promptly answering the phone lines and recording complete and accurate messages, employing a responsive customer service attitude in screening calls, and interacting with callers to determine how and by whom the call should be handled.
- Obtain all pertinent information related to the request to meet with or speak to the President.
BEC Building Mail:
- Using pre-established guidelines, assume primary responsibility for the handling of all incoming mail.
- Working with other staff members and/or student assistants, attend to or delegate duties including opening, date stamping, sorting, and final disposition of all incoming correspondence.
- Recommend appropriate procedures to be used in the established mail distribution process and recommend actions to be taken by the President and staff on individual mail items.
- Determine, often independently, which items are urgent and require the President’s immediate attention versus items to be processed through established processes. Requires good organizational and analytical skills, attention to detail, and high degree of confidentiality.
Customer Service Inquiries:
- Document all customer service inquiries via email—whether received via phone or in person—and forward a copy to the President (MU President email account) and the appropriate Vice President. The email should include a summary of the concern along with any supporting documentation for the President’s review.
- Follow up with the respective Vice Presidents as needed to request updates on outstanding complaints.
- Requires high degree of confidentiality and good communication skills to work with a variety of people both internal and external to the University and in-depth knowledge of the software in use.
BEC Building Maintenance:
- Maintain the overall upkeep of the Biemesderfer Executive Center (BEC), including submitting and tracking work orders and supporting general facility needs to ensure smooth daily operations.
Special Events:
- Assist the President’s Office staff with logistical and clerical support for campus-wide programs and events.
Correspondence:
- Assist with drafting routine correspondence as needed, including thank-you notes, acknowledgments, and other brief communications.
- Ensure accuracy in names, titles, and grammar. Requires a high degree of confidentiality and excellent grammar, spelling, punctuation, and research skills, as well as an in-depth knowledge of the software in use.
Office Supplies/Copier/Printers/Fax:
- Order office supplies using pre-established guidelines as needed, monitor upkeep of copier to ensure it functions properly. Contact IT if there are any issues with the printer.
- Other duties as assigned.
Required Qualifications
- 6 months as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
- Excellent customer service skills.
- A high degree of integrity and adherence to confidentiality.
- Excellent organizational skills.
- Comfort with dynamic, fast-paced work environments; a sense of urgency and attention to deadlines and details.
- Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
- Evidence of independent judgement, personal responsibility, and anticipatory thinking.
- Demonstrated ability to:
- solve problems.
- communicate effectively.
- maintain a professional demeanor in executive work environment.
- change priorities with little/no notice.
- use office machines such as telephone, computer, scanner, copier.
- Excellent oral, written, interpersonal communication skills.
- Proficiency in Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook.
- Commitment to inclusive practices and working with diverse student populations.
- Successful interview.
- Successful completion of three background checks.
Preferred Qualifications
- Experience working in higher education.
Essential Functions
Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA).
- Ability to work in person on campus in an office setting.
- Most work is done at a desk, utilizing a computer and phone.
- Ability to sit for long periods of time.
- Extensive verbal communication skills (provide information and assistance regularly).
- Extensive writing skills (prepare and organize complex documents).
- Understanding of written and verbal directions.
- Dexterity of hands and fingers to operate a computer keyboard and mouse.
- Work is normally performed in a typical interior/office work environment.
- Intermediate math skills (addition, subtraction, multiplication, division, fractions, percentages).
- Must be able to lift/pull/push up to 10 pounds.
Posting Open Date 04/13/2026
Posting Close Date 04/27/2026
Special Instructions to Applicants
Receptionist Job Roles in Pennsylvania
See all 59+ Receptionist Jobs in Pennsylvania
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Search Receptionist Jobs in PennsylvaniaReceptionist Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for receptionists in Pennsylvania?
Healthcare systems are the most active sponsors for receptionist roles in Pennsylvania. UPMC, Jefferson Health, Penn Medicine, and Geisinger Health System have histories of sponsoring foreign workers across administrative positions. Large university systems including Penn State and Temple University also hire sponsored receptionists for medical, academic, and administrative offices. Corporate employers in Philadelphia's financial and professional services sector represent an additional source of sponsorship activity.
Which visa types are most common for receptionist roles in Pennsylvania?
The H-1B is rarely applicable to receptionist roles because the position generally does not meet the specialty occupation requirement of a specific bachelor's degree in a related field. In practice, many sponsored receptionists in Pennsylvania hold TN status (for Canadian and Mexican nationals in qualifying categories), or obtain sponsorship through employer-specific pathways like EB-3 green card petitions, which do not require the role to be a specialty occupation.
Which cities in Pennsylvania have the most receptionist sponsorship jobs?
Philadelphia accounts for the largest share of sponsored receptionist openings in Pennsylvania, driven by its concentration of hospital networks, law firms, and corporate offices. Pittsburgh is the second most active market, anchored by UPMC and Carnegie Mellon University. Hershey and Danville see demand tied to Penn State Health and Geisinger Medical Center respectively, making them worth monitoring for candidates open to smaller-city placements.
How to find receptionist visa sponsorship jobs in Pennsylvania?
Migrate Mate is built specifically for international job seekers and filters receptionist openings in Pennsylvania by visa sponsorship availability, saving significant time compared to general job searching. On Migrate Mate, you can narrow results by location, industry, and visa type to focus on Philadelphia and Pittsburgh healthcare or university employers, which are historically the most active sponsors for front-office roles in the state.
What should international candidates know about receptionist sponsorship in Pennsylvania?
Pennsylvania's strong healthcare and university sectors make it more receptionist-sponsorship-friendly than many U.S. states, but sponsorship is still uncommon for the role overall and tends to occur within larger institutions rather than small offices. Employers who sponsor are generally required to pay at least the prevailing wage for the Philadelphia or Pittsburgh metropolitan area, which is set by the Department of Labor and varies by experience level and specific work location.
What is the prevailing wage for sponsored receptionist jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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