Clinical Assistant Visa Sponsorship Jobs in Maryland

INTRODUCTION

The School of Medicine, Pediatric Administration is seeking an Assistant Administrator - Clinical to operate under the direction of the Division Director(s) and Department Administrator. This individual provides leadership and management for the fiscal, administrative, and operational management of the Divisions of Pediatric Infectious Disease, Stanley Neurovirology & Allergy/Immunology. This includes strategic planning, development and management of budgets, grants, management of all clinical operations, oversight of clinical practice billing, daily and monthly personnel management, supporting outreach programs as well as affiliate programs, and supporting the research endeavors of the division. This role will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and national organizations.

The Assistant Administrator Clinical provides leadership and management of the financial, operational, and administrative activities within a clinical department. The position reports directly to the Clinical Administrator. The position will focus on assigned areas of management responsibility which may include finances, human resources, program/business development, operational oversight, and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Assistant Administrator Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Assistant Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.

Specific Duties & Responsibilities

Financial

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
• Meet or exceed operating target set by the department and school and participate in annual performance improvement goals.
• Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies.
• Reconcile monthly financial statements between JHM entities.
• Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
• Provide, review, and analyze the clinical practice finances of the assigned area(s).
• Develop appropriate billing strategies to maximize annual charges.
• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines, and applicable JHU policies.
• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop the annual operating budget for submission.
• Assist with the clinical budgeting process and ensure performance improvement on the bottom line.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
• Provide practice management leadership as needed to all faculty practices.
• Ensure patient access goals are met for clinic visits and other appointment scheduling.
• Develop systems for administrative workflow in accordance with departmental goals.
• Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
• Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
• Investigate and respond to patient complaints.
• Ensure appropriate levels of staffing in all administrative areas.
• Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders.

Program/Project Planning & Development

• Support the development of tactical business plans in conjunction with administrative leaders.
• Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement.
• Determine project timelines to accomplish identified goals with milestones.
• Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
• Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership.

Human Resources

• Work closely with department, SOM and Central, and JHHS Human Resources staff on routine and non-routine HR issues.
• Ensure performance management is carried out consistent with appropriate policies.
• Provide recommendations for staffing resource allocations.

In addition to the duties listed above:

• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines, and applicable JHU policies.
• In partnership with Grants and Contract Analyst, monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership.
• Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair along with ensuring appropriate levels of staffing in all administrative areas.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a division within a clinical department, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resource.
• Supervisory experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

PREFERRED QUALIFICATIONS

• Three plus years supervisory experience with planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.

Classified Title: Assistant Administrator - Clinical

Role/Level/Range: ATP/04/PF

Starting Salary Range: $87,635 - $153,545 Annually ($130,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F; 8:30 to 5:00

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Ped Immunology

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.