Program Coordinator Visa Sponsorship Jobs in Massachusetts
Massachusetts is a strong market for program coordinator roles, with major employers spanning Harvard University, MIT, Massachusetts General Hospital, and biotech firms concentrated in Boston and Cambridge. Universities, research hospitals, and life sciences organizations regularly sponsor international candidates for program coordinator positions across the state.
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Department Summary
The Precision Vaccines Program (PVP) is currently seeking a Program Coordinator who will provide administrative support to the team. PVP at BCH is an academic research program employing multi-disciplinary approaches to discover and develop next-generation vaccines tailored to vulnerable populations such as infants, older adults, those with comorbidities, and the immunocompromised. The team is currently working on vaccines against coronavirus, influenza, respiratory syncytial virus (RSV), human immunodeficiency virus (HIV), pertussis (whooping cough) as well as a vaccine against opioid overdose deaths.
The PVP team is composed of experts in administration, vaccinology, clinical trials, immunology, molecular biology, data management, biostatistics, bioinformatics, and systems biology. We foster international collaboration among academia, government, and industry to advance translation and achieve our mission.
Key Responsibilities
- Under direct supervision, coordinates all activities and functions of the program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications.
- Scheduling appointments and meetings and maintaining the personal calendar for the Program Director.
- Answering, screening and routing telephone calls and greeting visitors and staff. Provide information within scope of knowledge and authority. Drafting responses to routine correspondence.
- Preparing travel arrangements for Program Director to attend professional meetings and conferences.
- Maintaining Program Director’s CV in Harvard Medical School format.
- Monitoring and maintaining office equipment, software and supply inventory.
- Hosting and facilitating weekly Lab meetings, creating agenda and distributing notes.
- Assisting with developing social media posts (e.g. Twitter, Facebook/Meta) to communicate science to the lay public, creating calendar, scheduling posts.
- Assisting with Program fundraising efforts.
- Assisting with researching, writing and distributing the Precision Vaccines Network quarterly electronic newsletter.
- May assist with Visa and Associated Personnel paperwork and submissions.
- Updating web platforms as needed (Teamwork /Team / Webexchange etc.).
- May assist in preparation of grant proposals for funding and/or funding continuation from outside sponsors.
- Conferring with staff and others to provide technical advice, provide problem solving assistance and answer questions about the Program and its goals. Referring inquiries to others as needed.
- May prepare or assist in the preparation of periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
- May review applications or other program documents in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
- May assist in the coordination of recruitment and onboarding efforts.
- Drafting written communication and promotional literature.
- May assist in planning workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
- Interacting and maintaining liaison with staff, faculty and outside/community agencies in facilitating program objectives.
Minimum Qualifications
Education: Associate's or equivalent experience; Bachelor's preferred.
Experience: 1 year of relevant experience
- The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
- The ability to work with diverse internal and external constituencies.
Status
Full-Time
Regular, Temporary, Per Diem
Regular
Standard Hours per Week
40
Pay Range
$46488.00-$74380.80 Annual
Office/Site Location
Boston
Job Posting Category
Research
Remote Eligibility
Part Remote/Hybrid
Job Posting Description
Department Summary
The Precision Vaccines Program (PVP) is currently seeking a Program Coordinator who will provide administrative support to the team. PVP at BCH is an academic research program employing multi-disciplinary approaches to discover and develop next-generation vaccines tailored to vulnerable populations such as infants, older adults, those with comorbidities, and the immunocompromised. The team is currently working on vaccines against coronavirus, influenza, respiratory syncytial virus (RSV), human immunodeficiency virus (HIV), pertussis (whooping cough) as well as a vaccine against opioid overdose deaths.
The PVP team is composed of experts in administration, vaccinology, clinical trials, immunology, molecular biology, data management, biostatistics, bioinformatics, and systems biology. We foster international collaboration among academia, government, and industry to advance translation and achieve our mission.
Key Responsibilities
- Under direct supervision, coordinates all activities and functions of the program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications.
- Scheduling appointments and meetings and maintaining the personal calendar for the Program Director.
- Answering, screening and routing telephone calls and greeting visitors and staff. Provide information within scope of knowledge and authority. Drafting responses to routine correspondence.
- Preparing travel arrangements for Program Director to attend professional meetings and conferences.
- Maintaining Program Director’s CV in Harvard Medical School format.
- Monitoring and maintaining office equipment, software and supply inventory.
- Hosting and facilitating weekly Lab meetings, creating agenda and distributing notes.
- Assisting with developing social media posts (e.g. Twitter, Facebook/Meta) to communicate science to the lay public, creating calendar, scheduling posts.
- Assisting with Program fundraising efforts.
- Assisting with researching, writing and distributing the Precision Vaccines Network quarterly electronic newsletter.
- May assist with Visa and Associated Personnel paperwork and submissions.
- Updating web platforms as needed (Teamwork /Team / Webexchange etc.).
- May assist in preparation of grant proposals for funding and/or funding continuation from outside sponsors.
- Conferring with staff and others to provide technical advice, provide problem solving assistance and answer questions about the Program and its goals. Referring inquiries to others as needed.
- May prepare or assist in the preparation of periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
- May review applications or other program documents in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
- May assist in the coordination of recruitment and onboarding efforts.
- Drafting written communication and promotional literature.
- May assist in planning workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
- Interacting and maintaining liaison with staff, faculty and outside/community agencies in facilitating program objectives.
Minimum Qualifications
Education: Associate's or equivalent experience; Bachelor's preferred.
Experience: 1 year of relevant experience
- The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
- The ability to work with diverse internal and external constituencies.
Status
Full-Time
Regular, Temporary, Per Diem
Regular
Standard Hours per Week
40
Pay Range
$46488.00-$74380.80 Annual
Office/Site Location
Boston
Job Posting Category
Research
Remote Eligibility
Part Remote/Hybrid
Program Coordinator Job Roles in Massachusetts
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Search Program Coordinator Jobs in MassachusettsProgram Coordinator Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for program coordinators in Massachusetts?
Universities and academic medical centers are among the most active sponsors for program coordinator roles in Massachusetts. Institutions like Harvard, MIT, Boston University, Tufts Medical Center, and Dana-Farber Cancer Institute regularly file H-1B visa petitions for coordination roles tied to research, clinical trials, and academic programs. Large biotech employers such as Biogen and Moderna also sponsor program coordinators supporting clinical and regulatory operations.
Which visa types are most common for program coordinator roles in Massachusetts?
The H-1B is the most common visa for program coordinator roles in Massachusetts, provided the position qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some research-focused coordinators at universities may be eligible for J-1 visa exchange visitor status. Candidates with extraordinary ability in their field may also explore the O-1 visa category, though it carries a higher documentation burden.
Which cities in Massachusetts have the most program coordinator sponsorship jobs?
Boston and Cambridge account for the largest concentration of program coordinator sponsorship jobs in Massachusetts, driven by major universities, teaching hospitals, and a dense biotech corridor. Worcester is another notable hub, home to UMass Medical School and several health systems. Springfield and Lowell have smaller but active markets, primarily through community health organizations and regional nonprofits seeking coordination talent.
How to find program coordinator visa sponsorship jobs in Massachusetts?
Migrate Mate is built specifically for international job seekers and filters program coordinator roles in Massachusetts by visa sponsorship willingness, saving you from sifting through listings that won't consider international candidates. You can browse verified sponsorship-open postings across Boston, Cambridge, Worcester, and other Massachusetts markets, with filters relevant to your visa situation. It's a direct way to focus your search on employers already open to sponsoring.
Are there any state-specific considerations for program coordinator visa sponsorship in Massachusetts?
Massachusetts has a high concentration of nonprofit, academic, and healthcare employers, many of whom are cap-exempt for H-1B purposes. Institutions affiliated with universities or qualifying nonprofit research organizations can file H-1B petitions outside the annual lottery cap, which meaningfully improves access for program coordinators. The state's strong university pipeline also means many employers are familiar with the sponsorship process and have established immigration counsel on retainer.
What is the prevailing wage for sponsored program coordinator jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.