Secretary Visa Sponsorship Jobs in Massachusetts
Secretary visa sponsorship jobs in Massachusetts span Boston's financial district, Cambridge's university sector, and the state's healthcare and biotech hubs. Major employers including Massachusetts General Hospital, Harvard University, and large law firms along the Route 128 corridor regularly hire administrative professionals. International candidates pursuing sponsorship will find the strongest concentration of opportunities in Greater Boston.
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Get Access To All JobsAre you a current UMass Memorial Health caregiver? Apply now through Workday.
Exemption Status:
Non-Exempt
Hiring Range:
$19.74 - $29.27 (based on a full time schedule of 40 hours per week).
Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.
Schedule Details:
Monday through Friday
Scheduled Hours:
8:30am - 5:00pm
Shift:
1 - Day Shift, 8 Hours (United States of America)
Hours:
40
Cost Center:
34000 - 2815 Cardiovascular Medicine
Union:
SHARE (State Healthcare and Research Employees)
This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.
Major Responsibilities:
-
May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
-
Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proofreads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
-
May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
-
May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
-
Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.
Position Qualifications:
License/Certification/Education:
Required:
-
High School diploma.
-
6-12 months additional specialized medical secretarial/medical office training.
Experience/Skills:
Required:
- 2-3 years of medical secretarial/administrative support experience.
Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
Physical Demands and Environmental Conditions
Work is considered sedentary. Position requires work indoors in a normal office environment.
Major Responsibilities
-
Patient Scheduling, Registration, and Coordination
-
Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness.
- Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations.
- Assists with new patient intake, including collecting demographic and insurance information.
-
Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate.
-
Communication and Customer Service
-
Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers.
- Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience.
- Serves as liaison between patients, families, and caregivers to promote timely and effective communication.
-
Escorts patients to examination rooms and chaperones examinations as required.
-
Documentation, Transcription, and Correspondence
-
Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents.
- Proofreads and edits materials for grammar, spelling, format, and style.
- Composes or prepares standard letters and forms for review.
-
Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations.
-
Billing and Financial Processing
-
Collects patient copayments, processes payments, and maintains records for daily deposits.
-
Performs on-site charge entry for submission to billing.
-
Office and Administrative Operations
-
Prepares and processes routine administrative paperwork, such as expense and purchase requisitions, and time sheets, ensuring timely submission.
- Maintains confidential files and records for medical and administrative purposes; coordinates retrieval of records as needed.
- Monitors office supply inventory and ensures basic maintenance of office equipment.
Position Qualifications
License/Certification/Education:
Required:
- High School diploma or equivalent.
Preferred:
- Completion of a medical secretary, medical assistant, or related vocational training program.
Experience/Skills:
Required:
-
Proficiency in Microsoft Office Suite.
-
Strong organizational, communication, and customer service skills.
-
Ability to maintain confidentiality of patient and organizational information.
-
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Preferred:
-
1 year of experience in a medical office or healthcare setting.
-
Proficiency in electronic health record (EHR) systems.
-
Familiarity with medical terminology, insurance authorization processes, and clinical workflows.
Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
Physical Demands and Environmental Conditions
Work is considered sedentary. Position requires work indoors in a normal office environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.
As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.
Are you a current UMass Memorial Health caregiver? Apply now through Workday.
Exemption Status:
Non-Exempt
Hiring Range:
$19.74 - $29.27 (based on a full time schedule of 40 hours per week).
Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.
Schedule Details:
Monday through Friday
Scheduled Hours:
8:30am - 5:00pm
Shift:
1 - Day Shift, 8 Hours (United States of America)
Hours:
40
Cost Center:
34000 - 2815 Cardiovascular Medicine
Union:
SHARE (State Healthcare and Research Employees)
This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.
Major Responsibilities:
-
May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
-
Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proofreads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
-
May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
-
May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
-
Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.
Position Qualifications:
License/Certification/Education:
Required:
-
High School diploma.
-
6-12 months additional specialized medical secretarial/medical office training.
Experience/Skills:
Required:
- 2-3 years of medical secretarial/administrative support experience.
Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
Physical Demands and Environmental Conditions
Work is considered sedentary. Position requires work indoors in a normal office environment.
Major Responsibilities
-
Patient Scheduling, Registration, and Coordination
-
Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness.
- Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations.
- Assists with new patient intake, including collecting demographic and insurance information.
-
Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate.
-
Communication and Customer Service
-
Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers.
- Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience.
- Serves as liaison between patients, families, and caregivers to promote timely and effective communication.
-
Escorts patients to examination rooms and chaperones examinations as required.
-
Documentation, Transcription, and Correspondence
-
Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents.
- Proofreads and edits materials for grammar, spelling, format, and style.
- Composes or prepares standard letters and forms for review.
-
Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations.
-
Billing and Financial Processing
-
Collects patient copayments, processes payments, and maintains records for daily deposits.
-
Performs on-site charge entry for submission to billing.
-
Office and Administrative Operations
-
Prepares and processes routine administrative paperwork, such as expense and purchase requisitions, and time sheets, ensuring timely submission.
- Maintains confidential files and records for medical and administrative purposes; coordinates retrieval of records as needed.
- Monitors office supply inventory and ensures basic maintenance of office equipment.
Position Qualifications
License/Certification/Education:
Required:
- High School diploma or equivalent.
Preferred:
- Completion of a medical secretary, medical assistant, or related vocational training program.
Experience/Skills:
Required:
-
Proficiency in Microsoft Office Suite.
-
Strong organizational, communication, and customer service skills.
-
Ability to maintain confidentiality of patient and organizational information.
-
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Preferred:
-
1 year of experience in a medical office or healthcare setting.
-
Proficiency in electronic health record (EHR) systems.
-
Familiarity with medical terminology, insurance authorization processes, and clinical workflows.
Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
Physical Demands and Environmental Conditions
Work is considered sedentary. Position requires work indoors in a normal office environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.
As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.
Secretary Job Roles in Massachusetts
See all Secretary Jobs in Massachusetts
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Search Secretary Jobs in MassachusettsSecretary Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for secretaries in Massachusetts?
Hospitals and academic medical centers such as Massachusetts General Hospital and Brigham and Women's Hospital, universities including Harvard, MIT, and Boston University, and large law and financial services firms in downtown Boston have historically supported visa sponsorship for administrative roles. Biotech and life sciences companies along Route 128, including those headquartered in Cambridge and Waltham, also sponsor secretaries who support executive and research teams.
Which visa types realistically fit secretary roles in Massachusetts?
Secretary roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa sponsorship is uncommon for most administrative positions. F-1 students can work through OPT for up to 12 months in a role related to their field of study. J-1 visa exchange visitor programs may apply for certain trainee or intern categories through a designated sponsor organization. Employer-sponsored green cards through the EB-3 category are the most common long-term path for experienced secretaries.
How to find secretary visa sponsorship jobs in Massachusetts?
Migrate Mate lists Massachusetts employers with verified visa sponsorship history, searchable by role and city, making it straightforward to identify companies actively hiring secretaries in Boston, Cambridge, and surrounding areas. Because sponsorship for administrative roles depends heavily on employer size and institutional type, filtering by verified sponsoring employers saves significant time compared to applying broadly and inquiring about sponsorship case by case.
Which cities in Massachusetts have the most secretary sponsorship jobs?
Boston is the primary market, driven by its concentration of hospitals, universities, law firms, and financial institutions, all of which employ large administrative teams. Cambridge follows closely, anchored by Harvard, MIT, and a dense biotech cluster. Worcester has a notable presence through UMass Memorial Health and several colleges. Springfield and Lowell have smaller but active markets tied to healthcare systems and regional employers with established administrative hiring pipelines.
Are there state-specific factors that affect secretary sponsorship in Massachusetts?
Massachusetts has an unusually high density of research universities, academic medical centers, and life sciences employers relative to its size, which creates more institutional demand for secretaries than in many other states. Universities and hospitals often have dedicated HR infrastructure for employment-based sponsorship, particularly EB-3 green card filings. Administrative roles that directly support sponsored researchers or faculty are more likely to receive employer sponsorship consideration than general office positions.
What is the prevailing wage for sponsored secretary jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.