Medical Scheduler Visa Sponsorship Jobs in Oklahoma
Medical scheduler visa sponsorship jobs in Oklahoma are concentrated in the Oklahoma City and Tulsa metro areas, where large health systems like INTEGRIS Health, OU Health, and Saint Francis Health System operate high-volume scheduling departments. Oklahoma's growing rural telehealth expansion has also created scheduling roles beyond the major metros, with positions appearing in Lawton, Enid, and Norman.
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Ancillary Scheduler - Breast Health Network - Edmond
Department:
BHN-Edmond
Job Description:
The Ancillary Services Scheduler II performs Patient Access functions with minimal supervision, serving as an advocate and educator for patients while supporting a multidisciplinary care team. This role coordinates and schedules diagnostic tests and procedures, ensuring the correct location and resources are arranged. They obtain and document pre-certification and authorization requirements, accurately enter information into scheduling or registration systems, and verify insurance details to support a smooth patient experience. The Scheduler II provides feedback on daily registration processes and staffing issues and assists in ensuring compliance with department policies and procedures.
Essential Responsibilities
- Answers telephone promptly and professionally.
- Coordinates patient care throughout the continuum of care through collaboration with the multidisciplinary team.
- Serves as a resource for care management.
- Ensures tests and procedures are scheduled in the correct location with appropriate resources.
- Selects accurate insurance carrier plans; notifies the patients or physician office staff of out-of-network carriers or potential benefit reductions.
- Communicates testing requirements to patients or physician offices based on scheduling module instructions.
- Duplicates any edits made in the scheduling module within the admissions module.
- Monitors scheduling reports for the upcoming day to maintain readiness during potential Epic downtime.
- Works closely with the physician office staff to ensure that pre-cert/authorization numbers are entered into in the scheduling or registration system.
- Consistently selects the correct patient medical record number.
- Maintains open communication with registration staff for unscheduled patients presenting for services to ensure appropriate testing is performed and times are available.
- Uses appropriate tools to communicate with Patient Access and other facility departments as needed.
- Receives, maintains, and indexes physician orders per facility standards and guidelines.
- Collaborates with internal and external interdisciplinary teams to ensure excellent customer service.
- Attends in-service education and completes all required training annually.
- Relieves staff members during employee sick/vacation time when appropriate.
- Works closely and professionally with nursing and ancillary departments to maintain a teamwork approach.
- Assists in resolving patient concerns.
- Ensures all personnel department policies and procedures are followed.
General Responsibilities
Performs other duties as assigned.
Minimum Qualifications
Education Requirements
High School Diploma or GED required.
Experience Requirements
3 or more years of scheduling in healthcare setting or patient access experience required.
License/Certification/Registration Requirements
Certified Revenue Cycle Representative (CRCR) issued by the Healthcare Financial Management Association (HFMA) or Certified Healthcare Financial Professional (CHFP) issued by HFMA required within 180 days of hire.
Knowledge/Skills/Abilities Requirements
- Advanced ability to communicate clearly and concisely, verbally and in writing.
- Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
- Works effectively with employees, patients, and external partners.
- Advanced proficiency in required PC applications.
- Understands and adheres to organizational policies, procedures, and systems.
- Performs accurate mathematical calculations, reconciles figures, and demonstrates correct grammar, spelling, and transcription.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Position Title:
Ancillary Scheduler - Breast Health Network - Edmond
Department:
BHN-Edmond
Job Description:
The Ancillary Services Scheduler II performs Patient Access functions with minimal supervision, serving as an advocate and educator for patients while supporting a multidisciplinary care team. This role coordinates and schedules diagnostic tests and procedures, ensuring the correct location and resources are arranged. They obtain and document pre-certification and authorization requirements, accurately enter information into scheduling or registration systems, and verify insurance details to support a smooth patient experience. The Scheduler II provides feedback on daily registration processes and staffing issues and assists in ensuring compliance with department policies and procedures.
Essential Responsibilities
- Answers telephone promptly and professionally.
- Coordinates patient care throughout the continuum of care through collaboration with the multidisciplinary team.
- Serves as a resource for care management.
- Ensures tests and procedures are scheduled in the correct location with appropriate resources.
- Selects accurate insurance carrier plans; notifies the patients or physician office staff of out-of-network carriers or potential benefit reductions.
- Communicates testing requirements to patients or physician offices based on scheduling module instructions.
- Duplicates any edits made in the scheduling module within the admissions module.
- Monitors scheduling reports for the upcoming day to maintain readiness during potential Epic downtime.
- Works closely with the physician office staff to ensure that pre-cert/authorization numbers are entered into in the scheduling or registration system.
- Consistently selects the correct patient medical record number.
- Maintains open communication with registration staff for unscheduled patients presenting for services to ensure appropriate testing is performed and times are available.
- Uses appropriate tools to communicate with Patient Access and other facility departments as needed.
- Receives, maintains, and indexes physician orders per facility standards and guidelines.
- Collaborates with internal and external interdisciplinary teams to ensure excellent customer service.
- Attends in-service education and completes all required training annually.
- Relieves staff members during employee sick/vacation time when appropriate.
- Works closely and professionally with nursing and ancillary departments to maintain a teamwork approach.
- Assists in resolving patient concerns.
- Ensures all personnel department policies and procedures are followed.
General Responsibilities
Performs other duties as assigned.
Minimum Qualifications
Education Requirements
High School Diploma or GED required.
Experience Requirements
3 or more years of scheduling in healthcare setting or patient access experience required.
License/Certification/Registration Requirements
Certified Revenue Cycle Representative (CRCR) issued by the Healthcare Financial Management Association (HFMA) or Certified Healthcare Financial Professional (CHFP) issued by HFMA required within 180 days of hire.
Knowledge/Skills/Abilities Requirements
- Advanced ability to communicate clearly and concisely, verbally and in writing.
- Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
- Works effectively with employees, patients, and external partners.
- Advanced proficiency in required PC applications.
- Understands and adheres to organizational policies, procedures, and systems.
- Performs accurate mathematical calculations, reconciles figures, and demonstrates correct grammar, spelling, and transcription.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Medical Scheduler Job Roles in Oklahoma
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Search Medical Scheduler Jobs in OklahomaMedical Scheduler Jobs in Oklahoma: Frequently Asked Questions
Which companies sponsor visas for medical schedulers in Oklahoma?
Large integrated health systems are the most consistent sponsors for medical scheduler roles in Oklahoma. INTEGRIS Health, OU Health, Saint Francis Health System, and Hillcrest HealthCare System have all posted scheduling positions with sponsorship considerations. Oklahoma State University Medical Center and SSM Health also operate multi-site scheduling departments in the state. Sponsorship availability varies by facility, role level, and current staffing needs, so confirming directly with each employer's HR team is essential.
Which visa types realistically fit medical scheduler roles in Oklahoma?
Medical scheduler roles are typically non-degree administrative positions, so the visa options are more limited than for clinical roles. H-2B visa can apply for temporary or seasonal scheduling positions where employers can demonstrate short-term need. F-1 students may work via OPT if the role relates to their field of study. A green card through the EB-3 category is a realistic long-term path, as it covers skilled workers and certain unskilled roles, requiring PERM labor certification. TN visa does not cover medical scheduler positions.
How to find medical scheduler visa sponsorship jobs in Oklahoma?
Migrate Mate is a focused resource for finding medical scheduler roles with verified visa sponsorship history in Oklahoma. You can search by role and state to surface employers in Oklahoma City, Tulsa, and surrounding areas that have an established record of sponsoring workers. Because sponsorship for administrative healthcare roles can be inconsistent, using a platform that highlights employer sponsorship patterns saves significant time compared to applying broadly and asking HR after the fact.
Which cities in Oklahoma have the most medical scheduler sponsorship jobs?
Oklahoma City accounts for the highest concentration of medical scheduler positions in the state, anchored by OU Health's academic medical campus and INTEGRIS Health's network of facilities. Tulsa is the second-largest market, with Saint Francis Health System and Hillcrest driving demand. Norman and Edmond, as suburban growth areas near OKC, have seen increased scheduling needs at outpatient and specialty clinics. Lawton has smaller but consistent volume tied to Comanche County Memorial Hospital.
Are there any state-specific considerations for medical scheduler visa sponsorship in Oklahoma?
Oklahoma's healthcare sector is shaped by a significant rural population, which has pushed major health systems to expand telehealth and centralized scheduling hubs. This means some scheduler roles are remote or hybrid, potentially broadening your options beyond physical metro locations. Oklahoma also has a strong tribal health network through the Indian Health Service and tribal nations like the Cherokee and Choctaw, though federal and tribal employers have distinct hiring and sponsorship processes worth researching separately.
What is the prevailing wage for sponsored medical scheduler jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.