Assistant Project Manager Visa Sponsorship Jobs in Rhode Island
Rhode Island's assistant project manager market is anchored by healthcare systems like Lifespan and Care New England, defense contractors along the Narragansett Bay corridor, and construction firms driving Providence's ongoing development. Brown University and the University of Rhode Island also generate demand for research project coordination roles, creating a range of sponsorship opportunities across multiple sectors.
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We are seeking a proactive, highly organized Project & Administrative Operations Coordinator to join a dedicated public health and specialized community care program. In this key support role, you will work closely with program leadership—including the Project Director and Assistant Director—to coordinate daily operational workflows, support federal grant and contract deliverables, maintain schedules, and facilitate cross-functional collaboration. This position is ideal for an experienced administrative professional or project coordinator who thrives in structured environments, demonstrates sound judgment, and takes pride in delivering dependable, high-touch support to community-driven public service initiatives.
Employment Type: Contract (Estimated 1-Year Duration)
Work Model: Hybrid (3 days on-site / 2 days remote per week)
Key Responsibilities
Project & Program Coordination
- Project Support: Assist program leadership with end-to-end initiative tracking, planning reviews, and tracking milestone deliverables for healthcare and specialized community service initiatives.
- Meeting & Event Logistics: Schedule and facilitate cross-functional meetings, manage calendars for up to two program administrators, record meeting minutes, organize webinar logistics, and prepare presentation materials.
- Grant & Contract Tracking: Support the administrative lifecycle of federal grants, service contracts, and program reporting requirements.
- Stakeholder & Community Engagement: Assist with public outreach coordination, partner communications, scheduling community presentations, and coordinating annual compliance site visits with funded partner agencies.
Operational & Fiscal Administration
- Financial & Record Processing: Prepare, verify, and track requisitions, vouchers, expense claims, invoice records, and related fiscal documentation.
- Personnel & Time Administration: Assist with processing timesheets, leave requests, travel arrangements, appointment logistics, and associated personnel records.
- Data & Document Management: Compile, review, proofread, and index program records; organize statistical data and prepare routine tables, charts, and administrative reports for leadership.
- Office & Reception Support: Act as a central point of contact for unit inquiries, greet visitors, field communications, monitor shared mailboxes, and handle supply inventories and equipment maintenance requests.
Education & Experience
- Education: Associate degree, Bachelor’s degree, or equivalent practical coursework/certifications from an accredited institution.
- Experience: 2+ years of hands-on experience in program coordination, executive/administrative assistance, office management, or grant/contract support. An equivalent combination of relevant education and professional experience will also be considered.
- Sector Background: Prior experience in public sector administration, non-profit human services, healthcare operations, or grant-funded programs is strongly preferred.
Knowledge, Skills & Abilities
- Administrative Foundations: Strong command of standard office practices, business writing, proofreading, and arithmetic/fiscal computations.
- Discretion & Confidentiality: Proven track record of handling sensitive information, adhering to strict client/patient privacy standards, and maintaining confidentiality.
- Organization & Multitasking: Ability to prioritize multiple requests, follow established procedures with high attention to detail, and exercise independent judgment when resolving day-to-day operational issues.
- Collaboration & Communication: Excellent interpersonal skills with the ability to build collaborative relationships across internal teams, community partners, and external vendors.
- Technical Proficiency: Proficiency in modern office tools, including spreadsheet software (Excel), word processing, virtual meeting platforms (Zoom, Teams), and file-sharing environments.
What We Offer
- Consistent Schedule: 35-hour workweek that supports work-life balance.
- Hybrid Flexibility: Enjoy a mix of in-person collaboration (3 days) and remote work (2 days).
- Meaningful Impact: Direct contribution to mission-driven public health programs serving vulnerable community populations.
About the Role
We are seeking a proactive, highly organized Project & Administrative Operations Coordinator to join a dedicated public health and specialized community care program. In this key support role, you will work closely with program leadership—including the Project Director and Assistant Director—to coordinate daily operational workflows, support federal grant and contract deliverables, maintain schedules, and facilitate cross-functional collaboration. This position is ideal for an experienced administrative professional or project coordinator who thrives in structured environments, demonstrates sound judgment, and takes pride in delivering dependable, high-touch support to community-driven public service initiatives.
Employment Type: Contract (Estimated 1-Year Duration)
Work Model: Hybrid (3 days on-site / 2 days remote per week)
Key Responsibilities
Project & Program Coordination
- Project Support: Assist program leadership with end-to-end initiative tracking, planning reviews, and tracking milestone deliverables for healthcare and specialized community service initiatives.
- Meeting & Event Logistics: Schedule and facilitate cross-functional meetings, manage calendars for up to two program administrators, record meeting minutes, organize webinar logistics, and prepare presentation materials.
- Grant & Contract Tracking: Support the administrative lifecycle of federal grants, service contracts, and program reporting requirements.
- Stakeholder & Community Engagement: Assist with public outreach coordination, partner communications, scheduling community presentations, and coordinating annual compliance site visits with funded partner agencies.
Operational & Fiscal Administration
- Financial & Record Processing: Prepare, verify, and track requisitions, vouchers, expense claims, invoice records, and related fiscal documentation.
- Personnel & Time Administration: Assist with processing timesheets, leave requests, travel arrangements, appointment logistics, and associated personnel records.
- Data & Document Management: Compile, review, proofread, and index program records; organize statistical data and prepare routine tables, charts, and administrative reports for leadership.
- Office & Reception Support: Act as a central point of contact for unit inquiries, greet visitors, field communications, monitor shared mailboxes, and handle supply inventories and equipment maintenance requests.
Education & Experience
- Education: Associate degree, Bachelor’s degree, or equivalent practical coursework/certifications from an accredited institution.
- Experience: 2+ years of hands-on experience in program coordination, executive/administrative assistance, office management, or grant/contract support. An equivalent combination of relevant education and professional experience will also be considered.
- Sector Background: Prior experience in public sector administration, non-profit human services, healthcare operations, or grant-funded programs is strongly preferred.
Knowledge, Skills & Abilities
- Administrative Foundations: Strong command of standard office practices, business writing, proofreading, and arithmetic/fiscal computations.
- Discretion & Confidentiality: Proven track record of handling sensitive information, adhering to strict client/patient privacy standards, and maintaining confidentiality.
- Organization & Multitasking: Ability to prioritize multiple requests, follow established procedures with high attention to detail, and exercise independent judgment when resolving day-to-day operational issues.
- Collaboration & Communication: Excellent interpersonal skills with the ability to build collaborative relationships across internal teams, community partners, and external vendors.
- Technical Proficiency: Proficiency in modern office tools, including spreadsheet software (Excel), word processing, virtual meeting platforms (Zoom, Teams), and file-sharing environments.
What We Offer
- Consistent Schedule: 35-hour workweek that supports work-life balance.
- Hybrid Flexibility: Enjoy a mix of in-person collaboration (3 days) and remote work (2 days).
- Meaningful Impact: Direct contribution to mission-driven public health programs serving vulnerable community populations.
Assistant Project Manager Job Roles in Rhode Island
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Search Assistant Project Manager Jobs in Rhode IslandAssistant Project Manager Jobs in Rhode Island: Frequently Asked Questions
Which companies sponsor visas for assistant project managers in Rhode Island?
Lifespan Health System, Care New England, Gilbane Building Company, and Textron are among Rhode Island employers with documented H-1B visa sponsorship histories. Defense and engineering contractors along the Narragansett Bay corridor also hire internationally for project coordination roles. Sponsorship availability varies by role, budget cycle, and petition volume, so confirming current openings directly with each employer matters.
Which visa types are most common for assistant project manager roles in Rhode Island?
The H-1B is the most common visa category for assistant project managers, provided the role meets the specialty occupation standard, which generally requires a bachelor's degree in project management, engineering, construction management, or a related field. Candidates already in F-1 OPT status can work without employer sponsorship initially. The TN visa applies to Canadian and Mexican nationals in qualifying professional categories.
Which cities in Rhode Island have the most assistant project manager sponsorship jobs?
Providence concentrates the largest share of assistant project manager opportunities, driven by healthcare systems, university research operations, and downtown construction activity. Warwick and Cranston see demand from defense and logistics contractors. East Providence and North Kingstown host technology and engineering firms that periodically sponsor international candidates for project coordination roles.
How to find assistant project manager visa sponsorship jobs in Rhode Island?
Migrate Mate filters assistant project manager roles specifically by sponsorship availability, so you can search Rhode Island without sorting through positions that won't support a visa. The platform pulls verified sponsoring employers across healthcare, construction, and engineering sectors in Providence and surrounding areas, which saves significant time compared to searching broad job boards where sponsorship status is rarely disclosed upfront.
Are there state-specific considerations for assistant project managers seeking sponsorship in Rhode Island?
Rhode Island's small geographic footprint means most hiring is concentrated within Providence County, and the H-1B prevailing wage determination is tied to the Providence metropolitan statistical area. Brown University and the University of Rhode Island produce a local talent pipeline, so sponsoring employers often weigh international candidates against that supply. Construction and healthcare remain the most active sponsoring sectors, with defense contractors requiring security clearance eligibility that can affect international applicants.
What is the prevailing wage for sponsored assistant project manager jobs in Rhode Island?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.