Project Administrator Visa Sponsorship Jobs in Tennessee
Project administrator roles in Tennessee span healthcare systems like HCA Healthcare and Vanderbilt University Medical Center, construction and infrastructure firms across Nashville and Memphis, and technology employers in the Research Triangle corridor. Nashville, Knoxville, and Chattanooga are the primary hiring centers, with demand tied closely to Tennessee's growing healthcare IT and infrastructure development sectors.
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Get Access To All JobsINTRODUCTION
Mesa is hiring a Project Administrator to keep our power delivery engineering office running smoothly and to support our project managers, engineers, and clients behind the scenes. You’ll handle document control for engineering deliverables, coordinate project logistics, keep the local office well-supplied, and be the on-the-ground organizer for periodic team events. It’s a hands-on, multi-threaded role with broad exposure to how a substation engineering practice operates day to day.
ROLE AND RESPONSIBILITIES
- Keep the engineering and design office well-stocked and organized – manage inventory and order supplies, working closely with our corporate facility and IT teams to keep essentials moving.
- Support project managers with task coordination, scheduling, and meeting logistics – sit in on project meetings, capture action items, and keep minutes current.
- Manage and organize project documentation with care – version control, timely distribution of drawings and design data, and engineering submittals to clients.
- Partner with our senior document controller to improve how we manage engineering deliverables, surfacing opportunities to make the system faster and more accurate.
- Help PMs and team leads prepare client presentations and periodic reporting – plot full-size drawings and ship FedEx packages to clients as needed.
- Be the local point of contact for periodic social events – most are corporate-initiated, but they need a hands-on organizer here to make them happen.
- Spot cost-saving opportunities for the office and bring them forward.
BASIC QUALIFICATIONS
What We're Looking For
- Proven experience in office administration, ideally in an engineering, architectural, or technical professional services environment.
- Exceptional organizational skills with a sharp eye for detail.
- Strong written and verbal communication – comfortable interfacing with engineers, project managers, and clients.
- Comfortable juggling parallel priorities – documentation, supplies, project coordination, events – without dropping threads.
- Proficient with Microsoft Office (Word, Excel, Outlook); exposure to document management systems for engineering deliverables is a plus.
- Located in the Knoxville or Chattanooga area, with availability to work three days per week (Tuesday–Thursday) in the local office to align with the engineering and management team’s hybrid schedule.
PREFERRED QUALIFICATIONS
What You'll Learn
- How a power delivery substation engineering practice runs day to day – and how the Project Support Office keeps it running.
- Engineering document control practices for utility design deliverables – version control, transmittals, and client submittals.
- Project management workflows alongside our PMs – meeting cadence, action item tracking, and status reporting.
- Vendor and corporate-facility coordination – how a multi-office engineering firm handles the operational side.
COMPENSATION
What You'll Earn
- Paid Time Off
- Holiday Pay – 10 Days Annually
- Group Medical/Dental Insurance
- Life Insurance (Company Paid)
- Disability Insurance (Company Paid)
- 401(K) Retirement Savings plan
- 401(K) Matching Contribution
- Section 125/Cafeteria Plan
- Long Term Care Insurance
- Tuition Reimbursement
- Fitness Center Reimbursement
- Annual Performance Bonus
- 9/80 Work Schedule Option
- HSA and FSA Options
Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.
Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.
INTRODUCTION
Mesa is hiring a Project Administrator to keep our power delivery engineering office running smoothly and to support our project managers, engineers, and clients behind the scenes. You’ll handle document control for engineering deliverables, coordinate project logistics, keep the local office well-supplied, and be the on-the-ground organizer for periodic team events. It’s a hands-on, multi-threaded role with broad exposure to how a substation engineering practice operates day to day.
ROLE AND RESPONSIBILITIES
- Keep the engineering and design office well-stocked and organized – manage inventory and order supplies, working closely with our corporate facility and IT teams to keep essentials moving.
- Support project managers with task coordination, scheduling, and meeting logistics – sit in on project meetings, capture action items, and keep minutes current.
- Manage and organize project documentation with care – version control, timely distribution of drawings and design data, and engineering submittals to clients.
- Partner with our senior document controller to improve how we manage engineering deliverables, surfacing opportunities to make the system faster and more accurate.
- Help PMs and team leads prepare client presentations and periodic reporting – plot full-size drawings and ship FedEx packages to clients as needed.
- Be the local point of contact for periodic social events – most are corporate-initiated, but they need a hands-on organizer here to make them happen.
- Spot cost-saving opportunities for the office and bring them forward.
BASIC QUALIFICATIONS
What We're Looking For
- Proven experience in office administration, ideally in an engineering, architectural, or technical professional services environment.
- Exceptional organizational skills with a sharp eye for detail.
- Strong written and verbal communication – comfortable interfacing with engineers, project managers, and clients.
- Comfortable juggling parallel priorities – documentation, supplies, project coordination, events – without dropping threads.
- Proficient with Microsoft Office (Word, Excel, Outlook); exposure to document management systems for engineering deliverables is a plus.
- Located in the Knoxville or Chattanooga area, with availability to work three days per week (Tuesday–Thursday) in the local office to align with the engineering and management team’s hybrid schedule.
PREFERRED QUALIFICATIONS
What You'll Learn
- How a power delivery substation engineering practice runs day to day – and how the Project Support Office keeps it running.
- Engineering document control practices for utility design deliverables – version control, transmittals, and client submittals.
- Project management workflows alongside our PMs – meeting cadence, action item tracking, and status reporting.
- Vendor and corporate-facility coordination – how a multi-office engineering firm handles the operational side.
COMPENSATION
What You'll Earn
- Paid Time Off
- Holiday Pay – 10 Days Annually
- Group Medical/Dental Insurance
- Life Insurance (Company Paid)
- Disability Insurance (Company Paid)
- 401(K) Retirement Savings plan
- 401(K) Matching Contribution
- Section 125/Cafeteria Plan
- Long Term Care Insurance
- Tuition Reimbursement
- Fitness Center Reimbursement
- Annual Performance Bonus
- 9/80 Work Schedule Option
- HSA and FSA Options
Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.
Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.
Project Administrator Job Roles in Tennessee
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Search Project Administrator Jobs in TennesseeProject Administrator Jobs in Tennessee: Frequently Asked Questions
Which companies sponsor visas for project administrators in Tennessee?
Healthcare organizations are among the most active sponsors for project administrators in Tennessee. HCA Healthcare and Vanderbilt University Medical Center in Nashville regularly hire for project administration roles and have established H-1B visa sponsorship histories. Large construction and engineering firms operating in Memphis and Knoxville, along with technology consultancies supporting state government contracts, also appear in Department of Labor LCA disclosure data for this role type.
Which visa types are most common for project administrator roles in Tennessee?
The H-1B is the most common visa type for project administrators in Tennessee, provided the role qualifies as a specialty occupation requiring a bachelor's degree in a specific field such as business administration, information technology, or engineering. Some employers in healthcare or higher education also sponsor TN visas for Canadian and Mexican nationals in qualifying professional categories. L-1 visa transfers occur when a multinational employer moves an existing employee into a Tennessee-based project role.
Which cities in Tennessee have the most project administrator sponsorship jobs?
Nashville leads Tennessee for project administrator sponsorship activity, driven by its concentration of healthcare systems, technology companies, and construction firms managing major development projects. Memphis is a secondary market with logistics, healthcare, and infrastructure employers. Knoxville and Chattanooga have smaller but active hiring pools, particularly in engineering and manufacturing project support roles tied to the broader East Tennessee industrial corridor.
How to find project administrator visa sponsorship jobs in Tennessee?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can browse project administrator roles in Tennessee without sorting through positions that don't offer sponsorship. Because sponsoring employers in this state are concentrated in healthcare, construction, and technology sectors, filtering by those industries on Migrate Mate helps narrow results quickly. Setting up job alerts for Tennessee project administrator openings ensures you see new sponsorship-eligible postings as they go live.
Are there state-specific considerations for project administrator visa sponsorship in Tennessee?
Tennessee has no state income tax on wages, which affects prevailing wage calculations employers must meet under H-1B Labor Condition Application requirements. Employers are required to pay at least the prevailing wage for project administrators in the specific metropolitan area, whether Nashville, Memphis, or Knoxville, rather than a statewide figure. Tennessee's strong healthcare and infrastructure growth has increased demand for project administrators with industry-specific credentials such as PMP certification, which can strengthen a specialty occupation determination.
What is the prevailing wage for sponsored project administrator jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.