Project Administrator Visa Sponsorship Jobs in Washington
Washington state's project administrator roles span aerospace at Boeing in Renton and Everett, enterprise technology in the Seattle-Bellevue corridor, and federal contracting work tied to Joint Base Lewis-McChord and Pacific Northwest defense agencies. Companies in these sectors regularly sponsor H-1B visa and TN visas for qualified project administrators with technical coordination backgrounds.
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Get Access To All JobsINTRODUCTION
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.
We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.
Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Responsibilities
- Lead and expand Project Services support in the PNW region.
- Assist Project Managers with tracking project budgets and deliverables.
- Track project financial health and assist Project Managers with corrective actions.
- Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
- Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
- Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and MBE/WBE reporting.
- Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
- Coordinate and attend project meetings both in person and online, produce meeting minutes and maintain project logs.
- Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
- Research regulations, procedures and technical reference materials.
- Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.
BASIC QUALIFICATIONS
- 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
- Moderate knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
- Understanding of project financials and accounting basics.
- Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
- Strong oral and written communication skills.
- Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
- Strong planning and organizational skills.
- Ability to manage complex and diverse projects and deadlines.
- Basic understanding of engineering methods and standard operating procedures.
- High School Diploma or equivalent.
PREFERRED QUALIFICATIONS
- 10-15 years project controls experience.
- Direct experience with Project Management principles and practices.
- Direct experience with financial systems and concepts.
COMPENSATION RANGE
$45 to $55 per hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
OTHER COMPENSATION AND BENEFITS
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.
INTRODUCTION
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.
We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.
Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Responsibilities
- Lead and expand Project Services support in the PNW region.
- Assist Project Managers with tracking project budgets and deliverables.
- Track project financial health and assist Project Managers with corrective actions.
- Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
- Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
- Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and MBE/WBE reporting.
- Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
- Coordinate and attend project meetings both in person and online, produce meeting minutes and maintain project logs.
- Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
- Research regulations, procedures and technical reference materials.
- Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.
BASIC QUALIFICATIONS
- 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
- Moderate knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
- Understanding of project financials and accounting basics.
- Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
- Strong oral and written communication skills.
- Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
- Strong planning and organizational skills.
- Ability to manage complex and diverse projects and deadlines.
- Basic understanding of engineering methods and standard operating procedures.
- High School Diploma or equivalent.
PREFERRED QUALIFICATIONS
- 10-15 years project controls experience.
- Direct experience with Project Management principles and practices.
- Direct experience with financial systems and concepts.
COMPENSATION RANGE
$45 to $55 per hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
OTHER COMPENSATION AND BENEFITS
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.
Project Administrator Job Roles in Washington
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Search Project Administrator Jobs in WashingtonProject Administrator Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for project administrators in Washington?
Boeing, Microsoft, Amazon, and Expedia are among the Washington employers with documented histories of sponsoring work visas for project administrator roles. Defense contractors and engineering firms operating near Joint Base Lewis-McChord and the Puget Sound Naval Shipyard also file sponsorship petitions regularly. Construction and infrastructure companies handling major public works projects in the state have similarly sponsored international candidates in project coordination roles.
Which visa types are most common for project administrator roles in Washington?
The H-1B is the most common visa for project administrators in Washington, particularly for roles requiring a degree in engineering, construction management, or information technology. Canadian and Mexican nationals may qualify for the TN visa if their role and credentials align with eligible USMCA professions. Australian citizens can explore the E-3 visa as an alternative to the H-1B. Employers determine which category fits the specific position.
Which cities in Washington have the most project administrator sponsorship jobs?
Seattle and Bellevue generate the highest volume of project administrator sponsorship opportunities in Washington, driven by the concentration of technology, construction, and professional services firms. Renton and Everett see consistent demand from aerospace operations. Tacoma and Olympia offer openings tied to government contracting and infrastructure development. Spokane has a smaller but active market, particularly in healthcare system projects and regional construction.
How to find project administrator visa sponsorship jobs in Washington?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to identify Washington employers actively hiring project administrators who need sponsorship. You can narrow results by location, industry, and visa type to focus on roles in Seattle's tech sector, Renton's aerospace operations, or Tacoma's government contracting market. Migrate Mate surfaces openings from employers with documented sponsorship histories rather than requiring you to screen each listing manually.
Are there state-specific factors that affect visa sponsorship for project administrators in Washington?
Washington's strong union presence in construction and aerospace can affect how project administrator roles are classified, which matters for prevailing wage determinations on H-1B petitions. The state's high concentration of tech employers means many project administrator positions involve IT or software delivery contexts, which tend to meet the specialty occupation threshold more straightforwardly than general administrative roles. University of Washington and Washington State University graduates in engineering and business also feed into this hiring pipeline.
What is the prevailing wage for sponsored project administrator jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.