Project Administrator Visa Sponsorship Jobs in Indiana
Indiana's project administrator jobs span manufacturing giants like Eli Lilly and Cummins, logistics operations in Indianapolis, and construction management firms across Fort Wayne and South Bend. Employers in these sectors regularly sponsor H-1B visa and other work visas for qualified candidates who can coordinate complex, multi-team projects from start to finish.
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Westwood Professional Services, Inc. is seeking an ambitious and talented professional to join our team as a Transmission Project Coordinator. This is an opportunity to join Westwood’s highly experienced team dedicated to providing high-level engineering design services to our clients. This position will be impactful to the growth of our power delivery business, the transmission service group, and will be an opportunity for individuals to grow their career from a focus on project controls to project management, client account management, and future business development. This role is highly cross-functional; working closely with project managers, finance, engineering teams, and subconsultants.
This role will be responsible for developing, maintaining, and managing project control systems across cost, schedule, risk, reporting, and document management. This role ensures that project managers and leadership have timely, accurate, and integrated information to make informed decisions.
JOB DUTIES:
- Utilize established project systems and processes including Vantagepoint, PowerBI, IronClad, and Avetta.
- Responsible for supporting AR collections and electronic invoicing.
- Support the development, monitoring and maintaining of budgets and forecasts. Including tracking actual vs. planned spend.
- Support the development, monitoring and maintaining of project schedules. Including tracking actual vs. planned progress.
- Develop consolidated monthly/weekly project reports.
- Manage project documentation including contracts, change orders, incoming documents, and outgoing deliverables. Maintain version control and audit-ready records.
- Ensure project controls standards, templates, and processes are followed and support project managers in reviews of this compliance.
- Support client meetings through development of minutes of the meeting and action item notes upon request from Project Manager.
- Support the management of subconsultants with respect on on-boarding, project progress, risk management, and compliance with Westwood requirements.
- Collaborate with the department management to develop, evaluate, and implement new policies and procedures which reflect best engineering practices.
SKILLS AND QUALIFICATIONS:
- Bachelor or Associate degree in Engineering, Construction Management, Finance, or related field.
- Experience with project management tools (e.g., Primavera P6, MS Project, Excel, Power BI).
- Understanding of cost forecasting, scheduling logic, and risk management.
- Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams.
- High attention to detail with strong organizational skills.
ABOUT WESTWOOD PROFESSIONAL SERVICES, INC. (WESTWOOD)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
JOIN US IN CREATING A BETTER WORLD.
In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
INTRODUCTION
Westwood Professional Services, Inc. is seeking an ambitious and talented professional to join our team as a Transmission Project Coordinator. This is an opportunity to join Westwood’s highly experienced team dedicated to providing high-level engineering design services to our clients. This position will be impactful to the growth of our power delivery business, the transmission service group, and will be an opportunity for individuals to grow their career from a focus on project controls to project management, client account management, and future business development. This role is highly cross-functional; working closely with project managers, finance, engineering teams, and subconsultants.
This role will be responsible for developing, maintaining, and managing project control systems across cost, schedule, risk, reporting, and document management. This role ensures that project managers and leadership have timely, accurate, and integrated information to make informed decisions.
JOB DUTIES:
- Utilize established project systems and processes including Vantagepoint, PowerBI, IronClad, and Avetta.
- Responsible for supporting AR collections and electronic invoicing.
- Support the development, monitoring and maintaining of budgets and forecasts. Including tracking actual vs. planned spend.
- Support the development, monitoring and maintaining of project schedules. Including tracking actual vs. planned progress.
- Develop consolidated monthly/weekly project reports.
- Manage project documentation including contracts, change orders, incoming documents, and outgoing deliverables. Maintain version control and audit-ready records.
- Ensure project controls standards, templates, and processes are followed and support project managers in reviews of this compliance.
- Support client meetings through development of minutes of the meeting and action item notes upon request from Project Manager.
- Support the management of subconsultants with respect on on-boarding, project progress, risk management, and compliance with Westwood requirements.
- Collaborate with the department management to develop, evaluate, and implement new policies and procedures which reflect best engineering practices.
SKILLS AND QUALIFICATIONS:
- Bachelor or Associate degree in Engineering, Construction Management, Finance, or related field.
- Experience with project management tools (e.g., Primavera P6, MS Project, Excel, Power BI).
- Understanding of cost forecasting, scheduling logic, and risk management.
- Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams.
- High attention to detail with strong organizational skills.
ABOUT WESTWOOD PROFESSIONAL SERVICES, INC. (WESTWOOD)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
JOIN US IN CREATING A BETTER WORLD.
In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Project Administrator Job Roles in Indiana
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Search Project Administrator Jobs in IndianaProject Administrator Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for project administrators?
Eli Lilly, Salesforce's Indianapolis operations, Cummins, and major construction and engineering firms like RQAW and Shiel Sexton have histories of sponsoring work visas for project administrators. Healthcare systems including Indiana University Health and Ascension also hire project administrators and have sponsored H-1B workers. Sponsorship availability varies by role, budget cycle, and organizational need, so confirming directly with each employer is always necessary.
What visa types are most common for project administrator roles in Indiana?
The H-1B is the most common visa for project administrators in Indiana when the role requires a bachelor's degree in a related field such as business administration, engineering, or information technology. Some candidates with Canadian or Mexican citizenship may qualify for TN visa status under the NAFTA/USMCA professional worker category. Those with extraordinary accomplishments may explore the O-1 visa, though it carries a high evidentiary bar for administrative roles.
Which cities in Indiana have the most project administrator sponsorship jobs?
Indianapolis accounts for the largest share of project administrator sponsorship activity in Indiana, driven by its concentration of life sciences, technology, and logistics employers. Fort Wayne follows, with manufacturing and defense contractors generating consistent demand. South Bend and Bloomington also see sponsorship activity, partly linked to construction development and university-affiliated research operations in those metro areas.
How to find project administrator visa sponsorship jobs in Indiana?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify Indiana employers actively hiring project administrators who need work authorization. Rather than sorting through thousands of general postings, you can focus directly on roles where sponsorship is confirmed. Migrate Mate covers industries from manufacturing and healthcare to technology and construction, all of which are active hiring sectors for project administrators across Indiana.
Are there state-specific considerations for project administrators seeking sponsorship in Indiana?
Indiana's manufacturing and life sciences sectors drive much of the project administrator demand, meaning employers often prioritize candidates with industry-specific coordination experience, such as GMP compliance projects at pharma firms or production scheduling at automotive suppliers. The Department of Labor's prevailing wage requirements apply to all H-1B petitions regardless of state, so employers must benchmark offered compensation against Indiana's local wage data for the project administrator occupation and the specific metro area.
What is the prevailing wage for sponsored project administrator jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.