Project Administrator Visa Sponsorship Jobs in Massachusetts
Massachusetts project administrator roles are concentrated in Boston's life sciences and biotech corridor, with major employers like Biogen, Boston Scientific, and Massachusetts General Hospital regularly hiring internationally. Cambridge, Boston, and Worcester anchor most sponsorship activity, drawing candidates through the state's dense network of research institutions and universities.
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Get Access To All JobsINTRODUCTION
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
ROLE AND RESPONSIBILITIES
Provides high-level support to the Department Chair and the Vice Chair for Academic Affairs in managing all Harvard Medical School faculty actions, including initial appointments, reappointments, promotions, and related academic processes, ensuring accuracy, timeliness, and full compliance with institutional policies. Develops, authors, and maintains comprehensive documentation aligned with HMS requirements for faculty appointments.
Leads and oversees the full lifecycle of recruitment and onboarding for faculty, postdoctoral investigators, clinicians, and researchers. Responsibilities include coordinating search committees, posting advertisements, preparing offer letters and contracts, ensuring completion of HR-mandated employment documentation, and arranging necessary resources such as pagers, keys, and identification credentials. Collaborates closely with IT to ensure new hires receive appropriate equipment, system access, and workspace setup.
Manages financial operations associated with HMS endowments and other special funds, including budgeting, billing, and account reconciliation. Provides support to the Chief Administrative Officer on annual budget development, financial analyses, proformas, and various strategic or special projects.
Essential Responsibilities:
- Documents project scope, goals and objectives, success criteria, assumptions and team memberships through rigorous analytical processes under direction of project sponsors(s).
- Designs communication strategies for project process.
- Prepares engaging, informative and well-organized presentations.
- Identifies resource needs and project stakeholders.
- Facilitates participation by team members and the documentation of processes.
- Manages multiple projects and deadlines.
BASIC QUALIFICATIONS
- High School diploma or GED required; Bachelor's degree preferred.
- 1-3 years related work experience required, 2 or more years of progressively responsible experience in project management and/or business administration, preferably in a healthcare setting.
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
PREFERRED QUALIFICATIONS
- Additional training in project management preferred.
- Experience in an academic or healthcare environment preferred.
COMPETENCIES
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
PAY RANGE
$62,000.00 USD – $92,000.00 USD
The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Job details
- Employment: Full-time
- Hours/Week: 40
- Shift: Day
- Category: Project Management
- Pay Range: $62,000.00 USD - $92,000.00 USD
- FLSA: Exempt
- Req ID: JR93837
INTRODUCTION
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
ROLE AND RESPONSIBILITIES
Provides high-level support to the Department Chair and the Vice Chair for Academic Affairs in managing all Harvard Medical School faculty actions, including initial appointments, reappointments, promotions, and related academic processes, ensuring accuracy, timeliness, and full compliance with institutional policies. Develops, authors, and maintains comprehensive documentation aligned with HMS requirements for faculty appointments.
Leads and oversees the full lifecycle of recruitment and onboarding for faculty, postdoctoral investigators, clinicians, and researchers. Responsibilities include coordinating search committees, posting advertisements, preparing offer letters and contracts, ensuring completion of HR-mandated employment documentation, and arranging necessary resources such as pagers, keys, and identification credentials. Collaborates closely with IT to ensure new hires receive appropriate equipment, system access, and workspace setup.
Manages financial operations associated with HMS endowments and other special funds, including budgeting, billing, and account reconciliation. Provides support to the Chief Administrative Officer on annual budget development, financial analyses, proformas, and various strategic or special projects.
Essential Responsibilities:
- Documents project scope, goals and objectives, success criteria, assumptions and team memberships through rigorous analytical processes under direction of project sponsors(s).
- Designs communication strategies for project process.
- Prepares engaging, informative and well-organized presentations.
- Identifies resource needs and project stakeholders.
- Facilitates participation by team members and the documentation of processes.
- Manages multiple projects and deadlines.
BASIC QUALIFICATIONS
- High School diploma or GED required; Bachelor's degree preferred.
- 1-3 years related work experience required, 2 or more years of progressively responsible experience in project management and/or business administration, preferably in a healthcare setting.
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
PREFERRED QUALIFICATIONS
- Additional training in project management preferred.
- Experience in an academic or healthcare environment preferred.
COMPETENCIES
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
PAY RANGE
$62,000.00 USD – $92,000.00 USD
The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Job details
- Employment: Full-time
- Hours/Week: 40
- Shift: Day
- Category: Project Management
- Pay Range: $62,000.00 USD - $92,000.00 USD
- FLSA: Exempt
- Req ID: JR93837
Project Administrator Job Roles in Massachusetts
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Search Project Administrator Jobs in MassachusettsProject Administrator Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for project administrators in Massachusetts?
Life sciences and healthcare organizations are among the most active sponsors for project administrator roles in Massachusetts. Companies like Biogen, Boston Scientific, and Takeda Pharmaceuticals, along with large academic medical centers such as Mass General Brigham and Dana-Farber Cancer Institute, have consistent hiring patterns for internationally sponsored project administrators. Major consulting and technology firms with Boston offices also sponsor regularly.
Which visa types are most common for project administrator roles in Massachusetts?
The H-1B visa is the most common visa for project administrators in Massachusetts, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field such as engineering, information systems, or business administration. Some candidates also enter through the L-1B intracompany transfer route when moving from an overseas office of a multinational employer. TN visa status covers Canadian and Mexican nationals in qualifying administrative roles.
Which cities in Massachusetts have the most project administrator sponsorship jobs?
Boston and Cambridge together account for the majority of project administrator sponsorship opportunities in Massachusetts, driven by the concentration of biotech, healthcare, and higher education employers in those cities. Worcester is a secondary hub with a growing medical and manufacturing base. Smaller clusters exist in Waltham and Lexington, where pharmaceutical and technology companies maintain significant regional offices.
How to find project administrator visa sponsorship jobs in Massachusetts?
Migrate Mate is built specifically for this search. You can filter by state and role to see project administrator positions in Massachusetts where employers have a documented history of sponsoring visas. This saves significant time compared to sorting through general job listings that rarely indicate sponsorship availability. Migrate Mate focuses exclusively on internationally sponsored roles, making it a practical starting point for candidates on visa timelines.
Are there state-specific factors that affect project administrator sponsorship hiring in Massachusetts?
Massachusetts employers sponsoring H-1B project administrators must pay the Department of Labor prevailing wage for the role and location, which reflects the state's higher cost of living compared to national averages. The state's strong pipeline from institutions like MIT, Harvard, Northeastern, and UMass also means competition for sponsored roles can be significant. Employers in the life sciences sector tend to be more experienced with sponsorship processes than those in other industries.
What is the prevailing wage for sponsored project administrator jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.