Project Administrator Visa Sponsorship Jobs in Virginia
Virginia's project administrator job market draws on a dense concentration of federal contractors, defense firms, and technology companies spanning Northern Virginia, Arlington, and Reston. Employers like Leidos, Booz Allen Hamilton, and SAIC regularly hire project administrators and have established visa sponsorship programs for qualified international candidates.
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Get Access To All JobsINTRODUCTION
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
Learn about our benefits designed for you to Thrive at work and at home.
We boldly go.
WHERE IS THE WORK:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.
ROLE AND RESPONSIBILITIES
Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.
Responsibilities
include the following and other duties may be assigned:
- Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
- Reviews and updates Billing Backlog reports daily.
- Review invoices for accuracy, and processes service invoices for assigned job types.
- Validates, applies and posts applicable costs to service work orders.
- Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
- Enters and edits Purchase Orders as needed.
- Handle billing request changes and special requirements for customers timely.
- Responsible for general administrative functions, as it relates to billing.
- Responsible for generating, interpreting, and printing various assigned reports.
- Prioritize and organize tasks to meet timing requirements or deadlines.
- Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
- Schedule and participate in internal project team meetings to ensure accurate transfer of information.
- Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
- May reconcile purchasing card transactions for technicians.
- May file appropriate State required forms as needed.
- May prepare claims for filing.
BASIC QUALIFICATIONS
- One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
- Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
- Participate in and contribute to lean improvements activities.
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Familiarity with the operation of HVAC Systems preferred not required.
- Flexibility to work overtime/weekends, as required.
COMPENSATION
- Annual Base Salary Range or Hourly Base Pay Range: $50,350.00 - $70,770.00
- Compensation Type: Exception Hourly
- Incentive Eligible: No
- Sales Commission Eligible: No
Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
THRIVE AT WORK AND AT HOME:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.
SAFETY SENSITIVE ROLE:
No
The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
LOCATION
Location: Roanoke, Virginia, United States of America
INTRODUCTION
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
Learn about our benefits designed for you to Thrive at work and at home.
We boldly go.
WHERE IS THE WORK:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.
ROLE AND RESPONSIBILITIES
Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.
Responsibilities
include the following and other duties may be assigned:
- Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
- Reviews and updates Billing Backlog reports daily.
- Review invoices for accuracy, and processes service invoices for assigned job types.
- Validates, applies and posts applicable costs to service work orders.
- Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
- Enters and edits Purchase Orders as needed.
- Handle billing request changes and special requirements for customers timely.
- Responsible for general administrative functions, as it relates to billing.
- Responsible for generating, interpreting, and printing various assigned reports.
- Prioritize and organize tasks to meet timing requirements or deadlines.
- Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
- Schedule and participate in internal project team meetings to ensure accurate transfer of information.
- Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
- May reconcile purchasing card transactions for technicians.
- May file appropriate State required forms as needed.
- May prepare claims for filing.
BASIC QUALIFICATIONS
- One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
- Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
- Participate in and contribute to lean improvements activities.
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Familiarity with the operation of HVAC Systems preferred not required.
- Flexibility to work overtime/weekends, as required.
COMPENSATION
- Annual Base Salary Range or Hourly Base Pay Range: $50,350.00 - $70,770.00
- Compensation Type: Exception Hourly
- Incentive Eligible: No
- Sales Commission Eligible: No
Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
THRIVE AT WORK AND AT HOME:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.
SAFETY SENSITIVE ROLE:
No
The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
LOCATION
Location: Roanoke, Virginia, United States of America
Project Administrator Job Roles in Virginia
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Search Project Administrator Jobs in VirginiaProject Administrator Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for project administrators in Virginia?
Federal contractors and technology firms are the most active sponsors for project administrators in Virginia. Companies such as Leidos, Booz Allen Hamilton, SAIC, Northrop Grumman, and Accenture Federal Services regularly file H-1B visa petitions for project administrator roles. Large consulting firms and IT service providers in the Northern Virginia corridor also sponsor visas with some consistency, particularly for candidates with PMP credentials or specialized technical project management backgrounds.
Which visa types are most common for project administrator roles in Virginia?
The H-1B is the most common visa category used for project administrator positions in Virginia, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field such as information technology, business administration, or engineering. Some candidates also enter through the L-1B intracompany transferee category if they are transferring within a multinational employer. TN visas are available to Canadian and Mexican nationals in qualifying management or technical roles.
Which cities in Virginia have the most project administrator sponsorship jobs?
Northern Virginia dominates, with Arlington, Reston, McLean, and Herndon accounting for the largest share of project administrator sponsorship activity. This concentration reflects the density of federal agencies, defense contractors, and technology companies headquartered or with major operations there. Richmond also has a growing presence, particularly in healthcare IT and state government contracting. Fairfax County overall is the single most active county for employer sponsorship in this role category.
How to find project administrator visa sponsorship jobs in Virginia?
Migrate Mate is built specifically for international candidates seeking visa sponsorship roles, including project administrator positions in Virginia. You can filter by state and job title to surface employers who have a documented history of sponsoring visas. Because many Virginia project administrator roles are tied to federal contracts, focusing on contractors with active OFLC Labor Condition Application filings gives you a stronger starting point than general job searches.
Are there any state-specific considerations for project administrators seeking sponsorship in Virginia?
Virginia's high concentration of federal contract work introduces a key consideration: roles that require active security clearances are generally not sponsorable, as clearances are restricted to U.S. citizens and, in limited cases, lawful permanent residents. Project administrators targeting sponsorship should focus on commercial IT, consulting, or non-cleared government contracting positions. Virginia's proximity to federal agencies also means hiring cycles can follow government fiscal years, with more activity in the summer and early fall.
What is the prevailing wage for sponsored project administrator jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.