Project Administrator Visa Sponsorship Jobs in Minnesota
Minnesota's project administrator roles span healthcare systems like Mayo Clinic and M Health Fairview, Fortune 500 headquarters including 3M and Target, and a growing tech sector concentrated in Minneapolis-Saint Paul. Employers across these industries have sponsored work visas for project administrators, making Minnesota one of the more active Midwest markets for international candidates in this role.
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Get Access To All JobsINTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
ROLE AND RESPONSIBILITIES
PROJECT ADMINISTRATOR
Location: Minnetonka, MN | Hybrid | Remote
Schedule: Full-Time
Salary: $60,000 – $70,000 (based on experience)
The Project Administrator supports project financial management, contract administration, billing, and accounts receivable activities across EVS projects. This role works closely with project managers, finance teams, clients, and internal project administration staff to ensure accurate project records, timely invoicing, effective collections, and compliance with client and company requirements. The Project Administrator also serves as a resource for other project administrators, helps improve project administration workflows, and supports consistent financial processes across the organization. This role is well suited for someone who is detail-oriented, proactive, comfortable managing multiple deadlines, and experienced in project billing and financial coordination.
What You’ll Do
- Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking.
- Manage contract follow-ups, change orders, and client documentation updates.
- Build and maintain strong working relationships with client accounting teams to support efficient invoicing and timely payments.
- Review project timesheet entries, identify discrepancies, and coordinate corrections with project teams.
- Coordinate monthly billing cycles to ensure invoices are accurate and submitted according to client deadlines.
- Partner with project managers to gather billing instructions, confirm project details, and resolve invoicing questions.
- Review Work in Progress (WIP) and make necessary adjustments and corrections before month-end.
- Troubleshoot billing discrepancies and coordinate resolutions between internal teams and clients.
- Conduct biweekly accounts receivable reviews to identify overdue invoices and determine appropriate follow-up actions.
- Communicate proactively with clients regarding outstanding balances and payment status.
- Escalate aging invoices in accordance with company procedures and maintain appropriate follow-up documentation.
- Prepare supporting documentation and detailed responses to client billing inquiries.
- Provide guidance and support to Project Administrator I team members and assist with training new employees on Vantagepoint, billing procedures, project workflows, and client-specific requirements.
- Identify opportunities to improve project administration processes, reporting, and operational efficiency.
- Collaborate with Senior Project Administrators (SPAs) to refine policies, procedures, and reporting methods.
- Lead discussions and facilitate technology and process meetings, including PA-L10, PMO-L10, and accounts receivable meetings, using MDC Boards and other project management tools.
- Assist with subconsultant onboarding by collecting required documentation and initiating Master Service Agreements (MSAs).
- Support LLC invoicing and ensure accurate processing and coordination between Inc and LLC entities.
- Maintain accurate financial records and handle confidential client and company information with professionalism.
- Manage competing priorities and deadlines while taking ownership of assigned responsibilities and following through outstanding items.
BASIC QUALIFICATIONS
- Bachelor’s degree in Business, Accounting, Project Management, or a related field, or equivalent relevant work experience.
- Three to five years of experience in project administration, accounting, billing, accounts receivable, or a related role.
- Strong understanding of project financial workflows, contract administration, billing procedures, and accounts receivable management.
- Proficiency with Vantagepoint, MDC, and other project management or financial systems.
- Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and financial tracking.
- Ability to navigate client platforms and adapt to varying invoicing requirements and procedures.
- Strong attention to detail and accuracy when managing project records, invoices, contracts, and financial data.
- Demonstrated ability to identify and resolve billing discrepancies and other project financial issues.
- Strong organizational and time management skills, with the ability to balance multiple projects, client requirements, and deadlines.
- Excellent communication and interpersonal skills, with the ability to work effectively with project managers, finance teams, clients, and colleagues.
- Professional and client-focused approach to managing billing inquiries, payment follow-ups, and financial issues.
- Ability to work independently, take initiative, and escalate complex issues appropriately.
- Commitment to confidentiality and professionalism when handling sensitive financial and client information.
- Willingness to support and train colleagues and contribute to continuous process improvement.
- Adaptability when responding to changing client requirements, internal processes, and workload fluctuations.
PREFERRED QUALIFICATIONS
- Join a growing multidisciplinary engineering organization with decades of industry experience.
- Work alongside experienced professionals across project management, finance, engineering, and business operations.
- Play an important role in supporting project financial performance, client relationships, and efficient business operations.
- Gain exposure to project accounting, contract administration, billing, accounts receivable, and financial reporting processes.
- Contribute ideas that improve workflows, strengthen financial accuracy, and enhance client experience.
- Be part of a collaborative team where your organization, initiative, and attention to detail make a meaningful impact.
- Have opportunities to expand your project administration expertise and continue growing your career with EVS.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
INTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
ROLE AND RESPONSIBILITIES
PROJECT ADMINISTRATOR
Location: Minnetonka, MN | Hybrid | Remote
Schedule: Full-Time
Salary: $60,000 – $70,000 (based on experience)
The Project Administrator supports project financial management, contract administration, billing, and accounts receivable activities across EVS projects. This role works closely with project managers, finance teams, clients, and internal project administration staff to ensure accurate project records, timely invoicing, effective collections, and compliance with client and company requirements. The Project Administrator also serves as a resource for other project administrators, helps improve project administration workflows, and supports consistent financial processes across the organization. This role is well suited for someone who is detail-oriented, proactive, comfortable managing multiple deadlines, and experienced in project billing and financial coordination.
What You’ll Do
- Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking.
- Manage contract follow-ups, change orders, and client documentation updates.
- Build and maintain strong working relationships with client accounting teams to support efficient invoicing and timely payments.
- Review project timesheet entries, identify discrepancies, and coordinate corrections with project teams.
- Coordinate monthly billing cycles to ensure invoices are accurate and submitted according to client deadlines.
- Partner with project managers to gather billing instructions, confirm project details, and resolve invoicing questions.
- Review Work in Progress (WIP) and make necessary adjustments and corrections before month-end.
- Troubleshoot billing discrepancies and coordinate resolutions between internal teams and clients.
- Conduct biweekly accounts receivable reviews to identify overdue invoices and determine appropriate follow-up actions.
- Communicate proactively with clients regarding outstanding balances and payment status.
- Escalate aging invoices in accordance with company procedures and maintain appropriate follow-up documentation.
- Prepare supporting documentation and detailed responses to client billing inquiries.
- Provide guidance and support to Project Administrator I team members and assist with training new employees on Vantagepoint, billing procedures, project workflows, and client-specific requirements.
- Identify opportunities to improve project administration processes, reporting, and operational efficiency.
- Collaborate with Senior Project Administrators (SPAs) to refine policies, procedures, and reporting methods.
- Lead discussions and facilitate technology and process meetings, including PA-L10, PMO-L10, and accounts receivable meetings, using MDC Boards and other project management tools.
- Assist with subconsultant onboarding by collecting required documentation and initiating Master Service Agreements (MSAs).
- Support LLC invoicing and ensure accurate processing and coordination between Inc and LLC entities.
- Maintain accurate financial records and handle confidential client and company information with professionalism.
- Manage competing priorities and deadlines while taking ownership of assigned responsibilities and following through outstanding items.
BASIC QUALIFICATIONS
- Bachelor’s degree in Business, Accounting, Project Management, or a related field, or equivalent relevant work experience.
- Three to five years of experience in project administration, accounting, billing, accounts receivable, or a related role.
- Strong understanding of project financial workflows, contract administration, billing procedures, and accounts receivable management.
- Proficiency with Vantagepoint, MDC, and other project management or financial systems.
- Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and financial tracking.
- Ability to navigate client platforms and adapt to varying invoicing requirements and procedures.
- Strong attention to detail and accuracy when managing project records, invoices, contracts, and financial data.
- Demonstrated ability to identify and resolve billing discrepancies and other project financial issues.
- Strong organizational and time management skills, with the ability to balance multiple projects, client requirements, and deadlines.
- Excellent communication and interpersonal skills, with the ability to work effectively with project managers, finance teams, clients, and colleagues.
- Professional and client-focused approach to managing billing inquiries, payment follow-ups, and financial issues.
- Ability to work independently, take initiative, and escalate complex issues appropriately.
- Commitment to confidentiality and professionalism when handling sensitive financial and client information.
- Willingness to support and train colleagues and contribute to continuous process improvement.
- Adaptability when responding to changing client requirements, internal processes, and workload fluctuations.
PREFERRED QUALIFICATIONS
- Join a growing multidisciplinary engineering organization with decades of industry experience.
- Work alongside experienced professionals across project management, finance, engineering, and business operations.
- Play an important role in supporting project financial performance, client relationships, and efficient business operations.
- Gain exposure to project accounting, contract administration, billing, accounts receivable, and financial reporting processes.
- Contribute ideas that improve workflows, strengthen financial accuracy, and enhance client experience.
- Be part of a collaborative team where your organization, initiative, and attention to detail make a meaningful impact.
- Have opportunities to expand your project administration expertise and continue growing your career with EVS.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
Project Administrator Job Roles in Minnesota
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Search Project Administrator Jobs in MinnesotaProject Administrator Jobs in Minnesota: Frequently Asked Questions
Which companies in Minnesota sponsor visas for project administrators?
Large Minnesota employers with established visa sponsorship histories include Mayo Clinic, 3M, UnitedHealth Group, Target, and Cargill. These organizations have the HR infrastructure to handle H-1B visa and other nonimmigrant petitions for project administrators supporting complex operational, IT, and construction programs. Smaller healthcare networks and engineering firms in the Twin Cities metro also sponsor, though less frequently.
What visa types are most common for project administrator roles in Minnesota?
The H-1B is the most common visa category for project administrators in Minnesota, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field such as business administration, engineering, or information systems. Some candidates transition from F-1 OPT or STEM OPT. The TN visa applies to Canadian and Mexican nationals in qualifying administrative categories. Each case depends on the specific role and employer.
How to find project administrator visa sponsorship jobs in Minnesota?
Migrate Mate is designed specifically for this search. You can filter by role and state to surface project administrator positions in Minnesota where employers have indicated sponsorship willingness. This saves considerable time compared to manually screening postings. Because sponsorship availability isn't always listed explicitly, Migrate Mate's curated approach helps international candidates focus on employers who are genuinely open to petitioning.
Which cities in Minnesota have the most project administrator sponsorship jobs?
The Minneapolis-Saint Paul metro area accounts for the large majority of project administrator sponsorship activity in Minnesota, driven by its concentration of Fortune 500 headquarters, major healthcare systems, and technology firms. Rochester is a secondary market, anchored by Mayo Clinic's expansive operations. Duluth and Saint Cloud have smaller but present markets tied to healthcare and manufacturing employers in those regions.
Are there any Minnesota-specific factors that affect visa sponsorship for project administrators?
Minnesota's strong healthcare and medical device sectors create consistent demand for project administrators with clinical operations or regulatory backgrounds, which can support H-1B specialty occupation arguments. The University of Minnesota and other state institutions produce international graduates who often seek OPT placements in these roles. Prevailing wage requirements apply statewide under Department of Labor rules, and Minnesota's Twin Cities metro wages are benchmarked to that region's labor market data.
What is the prevailing wage for sponsored project administrator jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.