Project Administrator Visa Sponsorship Jobs in Maryland
Maryland project administrator roles span federal contracting firms in the DC suburbs, biotech and life sciences employers along the I-270 corridor, and construction management companies serving the Baltimore metro. Major employers including Leidos, Northrop Grumman, and Johns Hopkins Health System have established international hiring pipelines that extend to project administrator positions.
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Get Access To All JobsSUMMARY
Havtech’s growing Service Department is currently searching for a Project Administrator to provide support to include customer support, project coordination, billing tasks, Service Technician scheduling coordination, and general administrative support. The Service Team Project Administrator will be responsible for all aspects of project execution including coordination between Havtech Service and customers, financial project management and customer service.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Administration and management of Service projects including coordination with multiple vendors and customers.
- Develops relationships with customers/vendors by providing exceptional customer service & support, including assistance with customer questions or concerns.
- Prepare invoices for billing and any additional documentation required for billing purposes. Internal and external purchase order administration.
- Maintain communication with customers, Service Technicians, and internal contacts to deliver support, via phone, email, etc.
- Aid Service Technician Team dutifully to complete their tasks and projects.
- Completely documents project costs and makes adjustment to deliver accurate reporting of project performance.
- Documents work by maintaining continuous files for each project.
- Communicates with internal/external customers and provides necessary information, updates and documentation in a timely manner.
- Coordinates service and technical support during start-up and throughout the warranty period.
- Executes and coordinates with various factories.
- Becomes proficient in the current Havtech Service administrative software.
- Provides executive support for Service Fulfillment team.
- Interacts with Service Acquisition Team for successful implementation of projects.
- Flexibility to work outside normal work hours, as required.
QUALIFICATIONS
Bachelor’s degree and two (2) years of experience in the HVAC industry performing project management or administrative roles; or an equivalent combination of education and work experience.
- Excellent customer service and organizational skills, attention to detail, and ability to prioritize multiple projects and tasks to meet competing deadlines.
- Demonstrated performance in a customer-focused environment and role.
- Strong interpersonal, written and verbal communication skills.
- Ability to make critical decisions independently in fast paced environment, with support from Service Team resources.
- Windows/Microsoft Office product knowledge required.
- Experience with dispatch of technicians or related work experience preferred. Familiarity with general contracting, HVAC Service, or related industry preferred.
SUMMARY
Havtech’s growing Service Department is currently searching for a Project Administrator to provide support to include customer support, project coordination, billing tasks, Service Technician scheduling coordination, and general administrative support. The Service Team Project Administrator will be responsible for all aspects of project execution including coordination between Havtech Service and customers, financial project management and customer service.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Administration and management of Service projects including coordination with multiple vendors and customers.
- Develops relationships with customers/vendors by providing exceptional customer service & support, including assistance with customer questions or concerns.
- Prepare invoices for billing and any additional documentation required for billing purposes. Internal and external purchase order administration.
- Maintain communication with customers, Service Technicians, and internal contacts to deliver support, via phone, email, etc.
- Aid Service Technician Team dutifully to complete their tasks and projects.
- Completely documents project costs and makes adjustment to deliver accurate reporting of project performance.
- Documents work by maintaining continuous files for each project.
- Communicates with internal/external customers and provides necessary information, updates and documentation in a timely manner.
- Coordinates service and technical support during start-up and throughout the warranty period.
- Executes and coordinates with various factories.
- Becomes proficient in the current Havtech Service administrative software.
- Provides executive support for Service Fulfillment team.
- Interacts with Service Acquisition Team for successful implementation of projects.
- Flexibility to work outside normal work hours, as required.
QUALIFICATIONS
Bachelor’s degree and two (2) years of experience in the HVAC industry performing project management or administrative roles; or an equivalent combination of education and work experience.
- Excellent customer service and organizational skills, attention to detail, and ability to prioritize multiple projects and tasks to meet competing deadlines.
- Demonstrated performance in a customer-focused environment and role.
- Strong interpersonal, written and verbal communication skills.
- Ability to make critical decisions independently in fast paced environment, with support from Service Team resources.
- Windows/Microsoft Office product knowledge required.
- Experience with dispatch of technicians or related work experience preferred. Familiarity with general contracting, HVAC Service, or related industry preferred.
Project Administrator Job Roles in Maryland
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Search Project Administrator Jobs in MarylandProject Administrator Jobs in Maryland: Frequently Asked Questions
Which companies sponsor visas for project administrators in Maryland?
Federal contractors and defense firms concentrated in Montgomery and Prince George's counties, including Leidos, Booz Allen Hamilton, and Northrop Grumman, are among the more active H-1B visa sponsors in Maryland. Healthcare systems like Johns Hopkins and University of Maryland Medical System also sponsor project administrators, particularly in clinical operations and capital project roles. Sponsorship is not guaranteed and varies by role classification and employer policy.
Which visa types are most common for project administrator roles in Maryland?
The H-1B is the most common visa for project administrators in Maryland, provided the role qualifies as a specialty occupation requiring a bachelor's degree in a specific field such as engineering, information technology, or business. Some positions in federal contracting may also support TN visas for Canadian and Mexican nationals, or L-1 visa transfers for employees moving within a multinational organization. Eligibility depends on the specific job duties and employer documentation.
Which cities in Maryland have the most project administrator sponsorship jobs?
Rockville, Bethesda, and Silver Spring in Montgomery County concentrate the highest volume of sponsored project administrator roles, driven by the density of federal contractors and biotech firms along the I-270 and I-495 corridors. Baltimore city and its surrounding counties also offer significant opportunities, particularly in healthcare, construction management, and higher education. Annapolis and the Baltimore-Washington corridor see additional activity tied to defense and government contracting.
How to find project administrator visa sponsorship jobs in Maryland?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to browse project administrator roles in Maryland without sorting through positions that don't support international candidates. You can narrow results by location, including the DC suburbs and Baltimore metro, to focus on employers actively sponsoring project administrators. Reviewing employer H-1B filing history can also help identify which Maryland organizations have a consistent track record of sponsoring this role type.
Are there any Maryland-specific considerations for project administrator visa sponsorship?
Maryland's heavy concentration of federal contracting work introduces a practical consideration: roles supporting classified government contracts may require security clearances, which are generally unavailable to non-US citizens, limiting sponsored opportunities within that segment. However, the state's life sciences corridor and large academic medical centers create sponsorship pipelines that are less clearance-dependent. Employers in these sectors are more likely to support H-1B petitions for project administrators with backgrounds in biotech operations, clinical project management, or capital programs.
What is the prevailing wage for sponsored project administrator jobs in Maryland?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.