Project Administrator Visa Sponsorship Jobs in Wisconsin
Project administrator visa sponsorship jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where employers in healthcare, manufacturing, and engineering consistently hire for these roles. Organizations like Epic Systems, Kohler, and the University of Wisconsin system have established sponsorship track records for project administration professionals managing complex operational and technical programs.
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Get Access To All JobsINTRODUCTION
Badger State Maintenance is seeking a highly organized and detail oriented Project Admin to support our landscape construction, grounds maintenance, and snow operations teams. This role assists with project administration, invoicing, scheduling support, subcontractor paperwork, customer communication, and daily office operations. The ideal candidate is proactive, organized, able to multitask, and comfortable working in a fast paced environment.
ROLE AND RESPONSIBILITIES
As a Project Admin, you will provide administrative support across multiple projects while working closely with project managers, estimators, and field staff to ensure the timely flow of documentation and information.
- Provide administrative support for active job sites, supporting project, grounds, and snow teams in both the field and office.
- Coordinate with team leads to ensure billing aligns with job progress.
- Prepare and send invoices for construction, maintenance, and snow services.
- Request, track, and review certificates of insurance, W-9s, subcontractor paperwork, permits, Diggers Hotline tickets, and other project documentation.
- Organize and maintain digital and physical project files.
- Prepare landscape plan take-offs for the estimating team.
- Assist with job setup and scheduling within LMN.
- Serve as a point of contact for customer billing questions.
- Support collections follow up using company procedures.
- Assist with payroll reporting, recruiting, and onboarding of new employees.
- Support project startup and closeout activities, including sales to production hand-off, change orders, punch lists, and job costing.
- Maintain equipment records, maintenance logs, compliance documentation, and registrations.
BASIC QUALIFICATIONS
- Strong time management and communication skills, both written and verbal.
- Detail-oriented, organized, and capable of managing multiple priorities.
- Ability to work independently and collaboratively in a fast paced environment.
- Proactive mindset with strong problem-solving skills and willingness to support wherever needed.
- Proficiency with Microsoft 365 and QuickBooks Online.
- Prior experience in construction, landscaping, or administrative project coordination preferred.
JOB TYPE
Job Type: Full-time
BENEFITS
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
INTRODUCTION
Badger State Maintenance is seeking a highly organized and detail oriented Project Admin to support our landscape construction, grounds maintenance, and snow operations teams. This role assists with project administration, invoicing, scheduling support, subcontractor paperwork, customer communication, and daily office operations. The ideal candidate is proactive, organized, able to multitask, and comfortable working in a fast paced environment.
ROLE AND RESPONSIBILITIES
As a Project Admin, you will provide administrative support across multiple projects while working closely with project managers, estimators, and field staff to ensure the timely flow of documentation and information.
- Provide administrative support for active job sites, supporting project, grounds, and snow teams in both the field and office.
- Coordinate with team leads to ensure billing aligns with job progress.
- Prepare and send invoices for construction, maintenance, and snow services.
- Request, track, and review certificates of insurance, W-9s, subcontractor paperwork, permits, Diggers Hotline tickets, and other project documentation.
- Organize and maintain digital and physical project files.
- Prepare landscape plan take-offs for the estimating team.
- Assist with job setup and scheduling within LMN.
- Serve as a point of contact for customer billing questions.
- Support collections follow up using company procedures.
- Assist with payroll reporting, recruiting, and onboarding of new employees.
- Support project startup and closeout activities, including sales to production hand-off, change orders, punch lists, and job costing.
- Maintain equipment records, maintenance logs, compliance documentation, and registrations.
BASIC QUALIFICATIONS
- Strong time management and communication skills, both written and verbal.
- Detail-oriented, organized, and capable of managing multiple priorities.
- Ability to work independently and collaboratively in a fast paced environment.
- Proactive mindset with strong problem-solving skills and willingness to support wherever needed.
- Proficiency with Microsoft 365 and QuickBooks Online.
- Prior experience in construction, landscaping, or administrative project coordination preferred.
JOB TYPE
Job Type: Full-time
BENEFITS
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
Project Administrator Job Roles in Wisconsin
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Search Project Administrator Jobs in WisconsinProject Administrator Jobs in Wisconsin: Frequently Asked Questions
Which companies sponsor visas for project administrators in Wisconsin?
Wisconsin employers with documented H-1B visa sponsorship histories for project administration roles include Epic Systems in Verona, Kohler Co. in Kohler, ManpowerGroup in Milwaukee, and Advocate Aurora Health. Large manufacturers such as Oshkosh Corporation and Johnson Controls also sponsor project administrators who support engineering and facilities programs. University of Wisconsin-affiliated institutions sponsor for project roles tied to research and grant-funded initiatives.
Which visa types are most common for project administrator roles in Wisconsin?
The H-1B is the most common visa for project administrators in Wisconsin, provided the role requires a specialized degree, typically in business administration, engineering, or a related field. Some roles at research universities may qualify under cap-exempt H-1B petitions. Candidates with Canadian or Mexican citizenship may explore the TN visa if the position aligns with qualifying USMCA professional categories.
Which cities in Wisconsin have the most project administrator sponsorship jobs?
Milwaukee generates the highest volume of project administrator sponsorship activity in Wisconsin, driven by its concentration of healthcare systems, financial services firms, and manufacturing headquarters. Madison follows closely, anchored by Epic Systems and the University of Wisconsin-Madison. Green Bay and Appleton have emerging opportunities tied to paper and packaging industry employers, while Waukesha County hosts several engineering and infrastructure firms.
How to find project administrator visa sponsorship jobs in Wisconsin?
Migrate Mate is built specifically for international job seekers and filters project administrator roles in Wisconsin by visa sponsorship availability, saving you from manually screening hundreds of postings. You can browse active Wisconsin listings for project administrator positions and see which employers have filed for sponsorship before. This is especially useful for narrowing your search to Milwaukee, Madison, and the Fox Valley region where hiring is most active.
Are there state-specific considerations for project administrator sponsorship jobs in Wisconsin?
Wisconsin employers sponsoring H-1B holders for project administrator roles must meet Department of Labor prevailing wage requirements, which are benchmarked to the Madison and Milwaukee metropolitan areas and differ from rural Wisconsin counties. Healthcare and research institutions in the state often have established immigration counsel and more streamlined sponsorship processes. Wisconsin's concentration of Fortune 500 manufacturers and large hospital systems means many sponsors here have repeat H-1B filing experience.
What is the prevailing wage for sponsored project administrator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.