Administrative Assistant Visa Sponsorship Jobs in Vermont
Administrative assistant visa sponsorship jobs in Vermont are concentrated in Burlington, Montpelier, and the state's healthcare and higher education sectors. Major employers include the University of Vermont Medical Center, Vermont state agencies, and regional colleges. Competition is limited but sponsoring employers do exist across both public and private organizations.
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Get Access To All JobsINTRODUCTION
GuideWorth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team.
This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day.
We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike.
POSITION OVERVIEW
The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence—both in person and over the phone.
This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset.
KEY RESPONSIBILITIES
Client Experience & Front Office Support
- Greet clients and visitors warmly and professionally, in person and over the phone
- Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members
- Maintain a professional and welcoming reception area at all times
- Reach out to clients as needed for administrative follow-up and coordination
Administrative & Operational Support
- Schedule and coordinate advisor calendars and client appointments
- Assist with meeting preparation and follow-up
- Maintain accurate client data and records within the CRM
- Process paperwork, including third-party authorization forms, and maintain updated third-party lists
- Maintain check and mail logs and assist with document processing and filing
- Expedite and track client tax documents
- Follow up with third parties to ensure timely completion of requests
Compliance & Tracking
- Support gift compliance processes, including tracking, documentation, and coordination as required
- Maintain and update referral tracking spreadsheets and related documentation
Marketing & Client Engagement
- Send celebration cards and client correspondence
- Assist with client events and office-hosted meetings
- Organize lunch meetings and internal staff meetings as needed
Office & Practice Support
- Order and maintain office supplies
- Coordinate special projects as assigned
- Provide general administrative support to ensure smooth day-to-day operations
QUALIFICATIONS
- 3-5 years of experience in administrative, client service, front-office role, or financial services
- Experience in financial services is a plus, but not required
- Strong communication and interpersonal skills
- Exceptional attention to detail and organizational skills
- Ability to manage multiple tasks and priorities effectively
- Proficiency with Microsoft Office; CRM experience (Salesforce a plus)
- Professional, dependable, and service-oriented demeanor
- Enjoys being client-facing and takes pride in being a positive representative of the practice
COMPENSATION & BENEFITS
- Compensation: $22-$27 per hour
- Non-exempt
- 401(k): Eligible after 3 months
- Paid Time Off (PTO): 2 weeks in the first year
- Paid holidays: 13 days
- Birthday personal day
HOW TO APPLY
If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration.
EQUAL OPPORTUNITY EMPLOYER
GuideWorth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
LOCATION
Williston, Vermont | In-Office | Full-Time
INTRODUCTION
GuideWorth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team.
This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day.
We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike.
POSITION OVERVIEW
The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence—both in person and over the phone.
This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset.
KEY RESPONSIBILITIES
Client Experience & Front Office Support
- Greet clients and visitors warmly and professionally, in person and over the phone
- Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members
- Maintain a professional and welcoming reception area at all times
- Reach out to clients as needed for administrative follow-up and coordination
Administrative & Operational Support
- Schedule and coordinate advisor calendars and client appointments
- Assist with meeting preparation and follow-up
- Maintain accurate client data and records within the CRM
- Process paperwork, including third-party authorization forms, and maintain updated third-party lists
- Maintain check and mail logs and assist with document processing and filing
- Expedite and track client tax documents
- Follow up with third parties to ensure timely completion of requests
Compliance & Tracking
- Support gift compliance processes, including tracking, documentation, and coordination as required
- Maintain and update referral tracking spreadsheets and related documentation
Marketing & Client Engagement
- Send celebration cards and client correspondence
- Assist with client events and office-hosted meetings
- Organize lunch meetings and internal staff meetings as needed
Office & Practice Support
- Order and maintain office supplies
- Coordinate special projects as assigned
- Provide general administrative support to ensure smooth day-to-day operations
QUALIFICATIONS
- 3-5 years of experience in administrative, client service, front-office role, or financial services
- Experience in financial services is a plus, but not required
- Strong communication and interpersonal skills
- Exceptional attention to detail and organizational skills
- Ability to manage multiple tasks and priorities effectively
- Proficiency with Microsoft Office; CRM experience (Salesforce a plus)
- Professional, dependable, and service-oriented demeanor
- Enjoys being client-facing and takes pride in being a positive representative of the practice
COMPENSATION & BENEFITS
- Compensation: $22-$27 per hour
- Non-exempt
- 401(k): Eligible after 3 months
- Paid Time Off (PTO): 2 weeks in the first year
- Paid holidays: 13 days
- Birthday personal day
HOW TO APPLY
If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration.
EQUAL OPPORTUNITY EMPLOYER
GuideWorth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
LOCATION
Williston, Vermont | In-Office | Full-Time
Administrative Assistant Job Roles in Vermont
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Search Administrative Assistant Jobs in VermontAdministrative Assistant Jobs in Vermont: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Vermont?
The most consistent sponsors for administrative assistant roles in Vermont tend to be large institutional employers. The University of Vermont and UVM Medical Center have a documented history of H-1B sponsorship for professional staff. Vermont state government agencies, IBM's Burlington office, and regional healthcare systems are also worth researching, though sponsorship for administrative roles is less common than for technical or clinical positions.
Which visa types are most common for administrative assistant roles in Vermont?
The H-1B visa is the most common pathway, but it applies only when the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Many general administrative assistant positions do not meet that threshold. Applicants with specialized backgrounds in healthcare administration, higher education coordination, or legal administration may have a stronger case for H-1B classification than those in general clerical roles.
Which cities in Vermont have the most administrative assistant sponsorship jobs?
Burlington is Vermont's largest city and its economic hub, making it the most active market for administrative assistant sponsorship. South Burlington and Williston also have employer concentrations worth monitoring. Montpelier, as the state capital, generates demand through government and nonprofit organizations. Outside these areas, the market is limited given Vermont's small and geographically dispersed population.
How to find administrative assistant visa sponsorship jobs in Vermont?
Migrate Mate is a job board built specifically for international candidates seeking visa sponsorship in the U.S. You can filter directly for administrative assistant roles in Vermont to see which employers are actively sponsoring. Because Vermont's market is small, setting up alerts for new postings is worthwhile. Migrate Mate focuses exclusively on sponsorship-confirmed listings, which saves time compared to filtering through general job boards manually.
Are there state-specific considerations for administrative assistant sponsorship jobs in Vermont?
Vermont's higher education sector, anchored by the University of Vermont, Middlebury College, and Vermont State University, is a meaningful pipeline for administrative assistant sponsorship, particularly for roles tied to academic departments or research administration. Vermont also has a strong healthcare services sector. Because the state's overall labor market is small, sponsored administrative roles appear less frequently than in larger states, so monitoring postings consistently is important.
What is the prevailing wage for sponsored administrative assistant jobs in Vermont?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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