Clinical Research Visa Sponsorship Jobs in Washington
Washington state is a major hub for clinical research, anchored by the Fred Hutchinson Cancer Center, University of Washington Medical Center, and Seattle Children's Research Institute. Seattle and the broader Puget Sound region concentrate most sponsorship activity, with pharmaceutical, biotech, and academic medical employers regularly filing H-1B and O-1 petitions for qualified clinical research professionals.
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Get Access To All JobsINTRODUCTION
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SoM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
This position is a specialist role for the institutional clinical research billing and revenue cycle management within the CTO Clinical Research Budget and Billing (CRBB) program. The position will require experience in systems complexity, including OnCore and its interface with Epic, understanding and operationalizing a billing grid, and other systems designed to improve and enhance institutional and multi-institutional clinical research billing and post-award services and support. Ability to work collaboratively in a group setting in a fast-paced environment is crucial in this role.
Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. CTO Clinical Research Billing Specialist is a key position in maintaining secure and fully compliant CTO operation.
POSITION PURPOSE
The Clinical Research Billing Specialist position will enable the Clinical Research Billing Manager and Lead to coordinate and engage in the planning and implementation of new processes and systems without negatively impacting day-to-day unit management, responsiveness to customer concerns, proper training of new and existing members of the team and quality control of the unit's output. This position will provide appropriate handling of customer concerns possible due to the incumbent's extensive experience. The role will assist in managing the significant change CRBB has undergone and will assist in planning for and accommodating the new work and workflows that will be outcomes of upcoming systems changes (e.g., CTMS Target 3 rollout). The Clinical Research Billing Specialist will:
- Support Billing team through day-to-day problem-solving in collaboration with or in the absence of Clinical Research Billing Manager and Lead;
- Maintain a partial portfolio of research billing review, while managing unit work assignments and performing quality control review;
- Be a day-to-day resource to the Billing team; and
- Identify inconsistencies across the work product created by team members and recommend solutions in collaboration with colleagues and the unit's Manager and Lead.
DUTIES AND RESPONSIBILITIES
Epic Research Billing Workflows (30%)
- Research Billing Review:
- Ensure charges route according to study billing grid, and in accordance with Epic charge documentation
- Prioritize high-dollar and aging accounts
- Charge Review and Claim Edit: Ensure research charges/claims have required coding for billing
- No Rules and other escalations: Handle research billing questions escalated from Research Billing Coordinators and other departments
Epic Single Business Office (SBO) Research Invoicing Workflows (30%)
- Ensure timely generation of SBO invoices
- Receive and process invoice corrections, including claims of “missing” charges
- Process invoice payments
- Follow up on aging research invoices to ensure payment
OnCore Clinical Trials Management System (CTMS)/Epic Interface (20%)
- Ensure accurate handoff from OnCore to Epic when study is activated or amended
- Ensure accurate handoff from OnCore to Epic when subject enrollment updated
- Perform Quality Control (QC) of study and enrollment records, providing feedback to study teams as needed
Patient Claims Review (10%)
- Respond to questions regarding patients’ research study participation and the relationship to patient billing
- Escalate issues to Team Lead or Manager as appropriate
Medicare Rules: Application and Training (10%)
- Understand and exercise independent judgment and discretion in the interpretation and application of the Medicare National Coverage Determination for Routine Costs in Clinical Trials, and all relevant UW Medicine clinical research budgeting and billing policies and procedures
- As needed, provide training and education to Clinical Research Budget & Billing (CRBB) colleagues, School of Medicine investigators, research staff and practice site staff on research billing policies, procedures and tools
- Provide excellent customer service and accurate guidance to clinical research study teams regarding clinical research billing policies and procedures
- Assist in development of content for CRBB website and outreach documents
- Assist faculty, staff and others in interpreting internal and external research billing policies
MINIMUM REQUIREMENTS
A Bachelor’s degree in science, business, healthcare administration or related field and at least two years related experience or equivalent combination of experience and education.
Additional Requirements.
- Prior experience with Epic Resolute (Hospital and/or Professional Billing).
- Demonstrated team leadership skills. Ability to make positive contributions and work effectively and efficiently in a group environment.
- Exceptional customer service skills.
- Strong written and oral presentation skills. Ability to communicate effectively with all levels of staff, faculty, management and collaborators.
- Ability to understand and convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience.
- Ability to teach and mentor others in group settings, in one-on-one sessions and remotely.
- Ability to prioritize and organize work independently in a fast-paced, high-volume setting.
- Demonstrated skill in using Microsoft Excel and Access.
DESIRED QUALIFICATIONS
- Five years’ experience with healthcare and/or research billing, clinical research study coordination or management, health system operations, or other related research or healthcare experience.
- Experience in an academic medical setting.
- Experience with Epic’s Research Billing module.
- Experience with a CTMS, preferably OnCore.
- Accounting and finance experience.
- Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annual
Pay Range Maximum:
$84,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
INTRODUCTION
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SoM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
This position is a specialist role for the institutional clinical research billing and revenue cycle management within the CTO Clinical Research Budget and Billing (CRBB) program. The position will require experience in systems complexity, including OnCore and its interface with Epic, understanding and operationalizing a billing grid, and other systems designed to improve and enhance institutional and multi-institutional clinical research billing and post-award services and support. Ability to work collaboratively in a group setting in a fast-paced environment is crucial in this role.
Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. CTO Clinical Research Billing Specialist is a key position in maintaining secure and fully compliant CTO operation.
POSITION PURPOSE
The Clinical Research Billing Specialist position will enable the Clinical Research Billing Manager and Lead to coordinate and engage in the planning and implementation of new processes and systems without negatively impacting day-to-day unit management, responsiveness to customer concerns, proper training of new and existing members of the team and quality control of the unit's output. This position will provide appropriate handling of customer concerns possible due to the incumbent's extensive experience. The role will assist in managing the significant change CRBB has undergone and will assist in planning for and accommodating the new work and workflows that will be outcomes of upcoming systems changes (e.g., CTMS Target 3 rollout). The Clinical Research Billing Specialist will:
- Support Billing team through day-to-day problem-solving in collaboration with or in the absence of Clinical Research Billing Manager and Lead;
- Maintain a partial portfolio of research billing review, while managing unit work assignments and performing quality control review;
- Be a day-to-day resource to the Billing team; and
- Identify inconsistencies across the work product created by team members and recommend solutions in collaboration with colleagues and the unit's Manager and Lead.
DUTIES AND RESPONSIBILITIES
Epic Research Billing Workflows (30%)
- Research Billing Review:
- Ensure charges route according to study billing grid, and in accordance with Epic charge documentation
- Prioritize high-dollar and aging accounts
- Charge Review and Claim Edit: Ensure research charges/claims have required coding for billing
- No Rules and other escalations: Handle research billing questions escalated from Research Billing Coordinators and other departments
Epic Single Business Office (SBO) Research Invoicing Workflows (30%)
- Ensure timely generation of SBO invoices
- Receive and process invoice corrections, including claims of “missing” charges
- Process invoice payments
- Follow up on aging research invoices to ensure payment
OnCore Clinical Trials Management System (CTMS)/Epic Interface (20%)
- Ensure accurate handoff from OnCore to Epic when study is activated or amended
- Ensure accurate handoff from OnCore to Epic when subject enrollment updated
- Perform Quality Control (QC) of study and enrollment records, providing feedback to study teams as needed
Patient Claims Review (10%)
- Respond to questions regarding patients’ research study participation and the relationship to patient billing
- Escalate issues to Team Lead or Manager as appropriate
Medicare Rules: Application and Training (10%)
- Understand and exercise independent judgment and discretion in the interpretation and application of the Medicare National Coverage Determination for Routine Costs in Clinical Trials, and all relevant UW Medicine clinical research budgeting and billing policies and procedures
- As needed, provide training and education to Clinical Research Budget & Billing (CRBB) colleagues, School of Medicine investigators, research staff and practice site staff on research billing policies, procedures and tools
- Provide excellent customer service and accurate guidance to clinical research study teams regarding clinical research billing policies and procedures
- Assist in development of content for CRBB website and outreach documents
- Assist faculty, staff and others in interpreting internal and external research billing policies
MINIMUM REQUIREMENTS
A Bachelor’s degree in science, business, healthcare administration or related field and at least two years related experience or equivalent combination of experience and education.
Additional Requirements.
- Prior experience with Epic Resolute (Hospital and/or Professional Billing).
- Demonstrated team leadership skills. Ability to make positive contributions and work effectively and efficiently in a group environment.
- Exceptional customer service skills.
- Strong written and oral presentation skills. Ability to communicate effectively with all levels of staff, faculty, management and collaborators.
- Ability to understand and convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience.
- Ability to teach and mentor others in group settings, in one-on-one sessions and remotely.
- Ability to prioritize and organize work independently in a fast-paced, high-volume setting.
- Demonstrated skill in using Microsoft Excel and Access.
DESIRED QUALIFICATIONS
- Five years’ experience with healthcare and/or research billing, clinical research study coordination or management, health system operations, or other related research or healthcare experience.
- Experience in an academic medical setting.
- Experience with Epic’s Research Billing module.
- Experience with a CTMS, preferably OnCore.
- Accounting and finance experience.
- Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annual
Pay Range Maximum:
$84,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Clinical Research Job Roles in Washington
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Search Clinical Research Jobs in WashingtonClinical Research Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for clinical research roles in Washington?
Fred Hutchinson Cancer Center, Seattle Children's Research Institute, University of Washington, and Kaiser Permanente Washington Health Research Institute are among the most consistent H-1B sponsors for clinical research positions in the state. Large pharmaceutical contractors such as IQVIA and Covance also maintain Washington operations and have histories of sponsoring clinical research associates, coordinators, and trial managers through federal LCA filings.
Which visa types are most common for clinical research roles in Washington?
The H-1B is the most common visa for clinical research roles, covering positions like clinical research coordinator, biostatistician, and regulatory affairs specialist where a bachelor's degree or higher in a specific field is required. J-1 visas appear frequently for research scholars affiliated with academic medical centers. Candidates with exceptional publication records or clinical trial leadership may qualify for the O-1A.
Which cities in Washington have the most clinical research sponsorship jobs?
Seattle generates the largest share of clinical research sponsorship activity in Washington, driven by its concentration of academic medical centers, biotech firms, and cancer research institutions. Bellevue and Redmond contribute additional opportunities through pharma-adjacent and digital health employers. Spokane, home to Washington State University Health Sciences and several regional hospitals, represents a smaller but active secondary market for clinical research roles.
How to find clinical research visa sponsorship jobs in Washington?
Migrate Mate is specifically built for international job seekers and filters clinical research roles in Washington by visa sponsorship availability, saving you from sorting through listings that don't support work authorization. Searching on Migrate Mate lets you identify which Seattle-area research institutions, CROs, and academic medical employers are actively hiring internationally, so you can focus your applications on organizations with a demonstrated sponsorship track record.
Are there state-specific factors that affect clinical research sponsorship in Washington?
Washington's strong NIH funding pipeline, particularly through the University of Washington and Fred Hutchinson, sustains consistent demand for international clinical researchers. The state has no personal income tax, which can affect prevailing wage calculations and total compensation benchmarks that employers must meet for H-1B compliance. Washington's biotech cluster also means many roles sit at the intersection of clinical operations and research, which can influence how employers classify positions for petition purposes.
What is the prevailing wage for sponsored clinical research jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which clinical research employers are hiring and sponsoring visas in Washington right now.
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