Medical Scheduler Visa Sponsorship Jobs in Wisconsin
Medical scheduler visa sponsorship jobs in Wisconsin are concentrated at large health systems like UW Health in Madison, Froedtert Health in Milwaukee, and Ascension Wisconsin across Green Bay and Appleton. These employers coordinate patient appointments across busy outpatient clinics and specialty departments, creating consistent demand for organized, detail-oriented scheduling professionals throughout the state.
Find Medical Scheduler JobsOverview
Showing 5 of 14+ Medical Scheduler Jobs in Wisconsin with Visa Sponsorship
See all Medical Scheduler Jobs in Wisconsin with Visa Sponsorship
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Medical Scheduler Jobs in Wisconsin with Visa Sponsorship.
Get Access To All JobsINTRODUCTION
The Crew Scheduler will work on the flight side of our operation. This position will be working with Pilots and Flight Attendants to assure that all flights are fully staffed when issues such as weather and maintenance arise. The Crew Scheduler will work as part of a team in a fast paced, ever changing, and challenging environment.
ESSENTIAL JOB FUNCTIONS:
- Promotes and fosters a safe and secure operating environment.
- Ensures full complement of crewmembers for all scheduled and non-scheduled flights.
- Manages all reroutes and reschedules for crewmembers as a result of irregular operations, for reasons including but not limited to, mechanicals, weather, sick calls, crew legalities, contractual issues, fatigue, commute, etc., in compliance with all applicable Collective Bargaining Agreements (CBAs), Federal Aviation Regulations (FARs) and Company policies and procedures.
- Monitors pilot qualification completion and Consolidation of Knowledge and Skills (CKS) to ensure regulatory minimums are met and extension authorization is received when necessary.
- Manages airline reservations for deadheading crew movement, books jump seats for FAA and positive spaces crewmembers as needed.
- Provides direct oversight of reserve crewmember schedules, establishing and managing times of availability and assignments, ensuring cost effective and operationally beneficial utilization.
- Satisfies completion of 117.9 Fatigue Education and Awareness training requirements on an annual basis and adheres to policies and procedures outlines in the Fatigue Risk Management Program (FRMP).
- Works closely with Supervisor to assist with training new hire employees as needed and to develop and implement tailored training plans and coaching.
- Develop and maintain a proficient understanding of ALPA, AFA Collective Bargaining Agreements (CBAs), all elements of 14 CFR 117, 14 CFR 121 as applied towards flight and inflight operations.
- Monitors crewmember legalities to ensure 14 CFR 117 and 14 CFR 121 compliance.
- Works directly with third party vendor to resolve crewmember accommodation and/or transportation challenges.
- Assists with implementation of new Collective Bargaining Agreements (CBAs) and/or software as needed.
- Supports pilot new hire onboarding by participating in initiatives as needed, including pilot job shadowing of SOC departments.
- Works with members of Flight and Inflight Management to resolve operational challenges and facilitates timely resolutions to minimize disruption to revenue flights and accommodate short notice Leaves of Absence (LOA).
- Assist Flight and Inflight with crewmember displacements in conjunction with currency requirements for Management.
- Monitors crew member check-ins to minimize delays and cancellations stemming from late or unavailable crews.
- Collaborates with SOC Duty Managers, Dispatch Coordinators and Dispatchers to repair disrupted flight schedules and maintain operational integrity, ensuring operational control is maintained when changes impact upcoming flights.
- Utilizes Business Intelligence (BI) tools as needed.
- Ensures high levels of service are provided to the crew members.
- Attendance is considered an essential responsibility.
- Overtime and overnights may be required.
- Adherence to company policies and procedures.
REQUIRED COMPETENCIES:
- High degree of professionalism and ability to keep sensitive information confidential.
- Ability to communicate fluently in English.
EDUCATION & EXPERIENCE:
Required:
- High School Diploma or equivalent.
- Customer service experience of at least three years.
- Ability to multi-task and prioritize in a stressful environment.
Preferred:
- Experience with airline scheduling including airline terminology and airline reservation systems.
- Ability to manage and prioritize multiple time critical situations at any given time.
- Problem solving.
- Analytical Ability.
- Interpersonal Skills.
- Communication Skills.
BENEFITS OFFERED TO YOU:
- A comprehensive benefits package which includes health, dental, vision, life and disability insurance, 401(k) retirement plan, and health & wellness incentives.
- Flight benefits on our partner carrier(s).
- Paid holidays, sick leave and vacation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
INTRODUCTION
The Crew Scheduler will work on the flight side of our operation. This position will be working with Pilots and Flight Attendants to assure that all flights are fully staffed when issues such as weather and maintenance arise. The Crew Scheduler will work as part of a team in a fast paced, ever changing, and challenging environment.
ESSENTIAL JOB FUNCTIONS:
- Promotes and fosters a safe and secure operating environment.
- Ensures full complement of crewmembers for all scheduled and non-scheduled flights.
- Manages all reroutes and reschedules for crewmembers as a result of irregular operations, for reasons including but not limited to, mechanicals, weather, sick calls, crew legalities, contractual issues, fatigue, commute, etc., in compliance with all applicable Collective Bargaining Agreements (CBAs), Federal Aviation Regulations (FARs) and Company policies and procedures.
- Monitors pilot qualification completion and Consolidation of Knowledge and Skills (CKS) to ensure regulatory minimums are met and extension authorization is received when necessary.
- Manages airline reservations for deadheading crew movement, books jump seats for FAA and positive spaces crewmembers as needed.
- Provides direct oversight of reserve crewmember schedules, establishing and managing times of availability and assignments, ensuring cost effective and operationally beneficial utilization.
- Satisfies completion of 117.9 Fatigue Education and Awareness training requirements on an annual basis and adheres to policies and procedures outlines in the Fatigue Risk Management Program (FRMP).
- Works closely with Supervisor to assist with training new hire employees as needed and to develop and implement tailored training plans and coaching.
- Develop and maintain a proficient understanding of ALPA, AFA Collective Bargaining Agreements (CBAs), all elements of 14 CFR 117, 14 CFR 121 as applied towards flight and inflight operations.
- Monitors crewmember legalities to ensure 14 CFR 117 and 14 CFR 121 compliance.
- Works directly with third party vendor to resolve crewmember accommodation and/or transportation challenges.
- Assists with implementation of new Collective Bargaining Agreements (CBAs) and/or software as needed.
- Supports pilot new hire onboarding by participating in initiatives as needed, including pilot job shadowing of SOC departments.
- Works with members of Flight and Inflight Management to resolve operational challenges and facilitates timely resolutions to minimize disruption to revenue flights and accommodate short notice Leaves of Absence (LOA).
- Assist Flight and Inflight with crewmember displacements in conjunction with currency requirements for Management.
- Monitors crew member check-ins to minimize delays and cancellations stemming from late or unavailable crews.
- Collaborates with SOC Duty Managers, Dispatch Coordinators and Dispatchers to repair disrupted flight schedules and maintain operational integrity, ensuring operational control is maintained when changes impact upcoming flights.
- Utilizes Business Intelligence (BI) tools as needed.
- Ensures high levels of service are provided to the crew members.
- Attendance is considered an essential responsibility.
- Overtime and overnights may be required.
- Adherence to company policies and procedures.
REQUIRED COMPETENCIES:
- High degree of professionalism and ability to keep sensitive information confidential.
- Ability to communicate fluently in English.
EDUCATION & EXPERIENCE:
Required:
- High School Diploma or equivalent.
- Customer service experience of at least three years.
- Ability to multi-task and prioritize in a stressful environment.
Preferred:
- Experience with airline scheduling including airline terminology and airline reservation systems.
- Ability to manage and prioritize multiple time critical situations at any given time.
- Problem solving.
- Analytical Ability.
- Interpersonal Skills.
- Communication Skills.
BENEFITS OFFERED TO YOU:
- A comprehensive benefits package which includes health, dental, vision, life and disability insurance, 401(k) retirement plan, and health & wellness incentives.
- Flight benefits on our partner carrier(s).
- Paid holidays, sick leave and vacation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Medical Scheduler Job Roles in Wisconsin
See all Medical Scheduler Jobs in Wisconsin
Sign up for free to filter by visa type, set job alerts, and find employers with verified sponsorship history.
Search Medical Scheduler Jobs in WisconsinMedical Scheduler Jobs in Wisconsin: Frequently Asked Questions
Which companies sponsor visas for medical schedulers in Wisconsin?
Wisconsin's largest health systems are the most active sponsors for medical scheduler roles. UW Health in Madison, Froedtert Health and its affiliated Medical College of Wisconsin partners in Milwaukee, Ascension Wisconsin, and SSM Health operate large outpatient networks requiring scheduling staff year-round. Aurora Health Care, now part of Advocate Health, also staffs scheduling roles across multiple Wisconsin sites. Sponsorship activity tends to follow expansion in specialty clinics and telehealth coordination.
Which visa types realistically fit medical scheduler roles in Wisconsin?
Medical scheduler positions are administrative support roles and do not require a specialty occupation degree, so H-1B visa, E-3 visa, and H-1B1 visa do not apply. The most realistic pathways are F-1 OPT for recent graduates whose field of study relates to healthcare administration, and H-2B visa for temporary or seasonal non-agricultural positions if the employer can demonstrate a temporary workforce need. Longer-term, EB-3 green card sponsorship is possible for skilled workers with qualifying employers.
How to find medical scheduler visa sponsorship jobs in Wisconsin?
Migrate Mate is the most direct way to find medical scheduler visa sponsorship jobs in Wisconsin. The platform lists Wisconsin employers with verified sponsorship filing history, so you can focus on health systems and clinics that have demonstrated willingness to sponsor. Searching by role and filtering to Wisconsin surfaces active openings at employers like UW Health and Froedtert Health, saving time compared to reviewing general job listings without sponsorship context.
Which cities in Wisconsin have the most medical scheduler sponsorship jobs?
Madison and Milwaukee account for the greatest concentration of medical scheduler openings in Wisconsin, driven by flagship academic medical centers and large hospital networks in both metros. Green Bay is a secondary market with Ascension Wisconsin and Bellin Health operating multi-specialty clinics. Appleton, Racine, and Kenosha also see steady demand as regional health systems expand outpatient services. Rural areas have fewer openings but telehealth coordination roles are growing statewide.
Are there state-specific factors that affect visa sponsorship for medical schedulers in Wisconsin?
Wisconsin's strong academic medical infrastructure creates a consistent pipeline for administrative healthcare roles. UW Health's ties to the University of Wisconsin-Madison mean that students in health information management or healthcare administration programs may find OPT-eligible opportunities directly within the system. Wisconsin health employers have expanded scheduling departments alongside growth in specialty and behavioral health services, particularly post-pandemic, which has sustained demand for coordinators across both urban and suburban clinic locations.
What is the prevailing wage for sponsored medical scheduler jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.