Automation Specialist Jobs in USA with Visa Sponsorship
Automation Specialists are in strong demand from H-1B visa and E-3 visa sponsors across manufacturing, tech, and logistics. Employers regularly file Labor Condition Applications for roles requiring a degree in engineering, computer science, or a related field, making this a realistic path to U.S. work authorization. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsWe are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position is based in our Nashville office.
General Description:
We are seeking a Legal AI Automation Specialist and Closing Coordinator to join our team. The Legal AI Automation Specialist and Closing Coordinator will provide primary support for AI automation initiatives, driving efficiency using legal technology and AI-enabled tools, as well as providing support for complex commercial real estate transactions throughout the United States. The person in this role will work directly with the lead closing coordinator and attorneys to develop customized AI-enabled workflows to streamline CRE workstreams, such as loan document drafting and other legal document review (organizational documents, title, and survey review). They will also assist with real estate loan closings and other real estate related matters.
Key Responsibilities and Essential Job Functions:
- Collaborate with attorneys and paralegals to understand transactional frictions and develop customized AI-based solutions to improve closing processes.
- Lead process automation initiatives from intake through deployment.
- Scope, build, and refine legal workflow automations based on ongoing feedback from the transactional team.
- Leverage AI-enabled legal tools to streamline document review, data extraction, and closing workflows, consistent with firm-approved platforms.
- Identify opportunities to automate repetitive closing tasks (e.g., checklists, signature tracking, document indexing, post-closing reporting).
- Assist with standardizing templates, checklists, and intake processes using AI and workflow tools.
- Attend meetings and closings.
- Print documents, monitor email traffic, review diligence materials, compile electronic closing books.
- Communicate with attorneys, paralegals, clients, and third parties via email, phone, and on video meetings.
- Assist with transaction closing processes using Microsoft Office suite, as needed.
- Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
- Special projects and duties as assigned.
Required Skills:
- Analytical and critical thinking skills are sufficient to understand legal problems and develop sound business judgment.
- Organizational skills to work independently and meet deadlines in an atmosphere of frequent interruptions.
- Organizational skills to maintain daily accounting of time records and input timesheets into the system directly.
- Communication skills to interact with all levels of internal staff, attorneys, management, and external clients of the firm.
- Attention to detail to produce client-ready work product.
- Time management skills to manage multiple tasks efficiently and accurately.
- Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.
Required Qualifications & Education:
- Bachelor’s degree
- 1 – 4 years of demonstrated experience developing, implementing, and/or improving workflows using AI or other software tools.
Preferred Qualifications & Education:
- Experience in commercial real estate/commercial real estate finance is a plus.
- Paralegal certification is a plus.
- Software programming coursework a plus.
Physical Requirements:
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position is based in our Nashville office.
General Description:
We are seeking a Legal AI Automation Specialist and Closing Coordinator to join our team. The Legal AI Automation Specialist and Closing Coordinator will provide primary support for AI automation initiatives, driving efficiency using legal technology and AI-enabled tools, as well as providing support for complex commercial real estate transactions throughout the United States. The person in this role will work directly with the lead closing coordinator and attorneys to develop customized AI-enabled workflows to streamline CRE workstreams, such as loan document drafting and other legal document review (organizational documents, title, and survey review). They will also assist with real estate loan closings and other real estate related matters.
Key Responsibilities and Essential Job Functions:
- Collaborate with attorneys and paralegals to understand transactional frictions and develop customized AI-based solutions to improve closing processes.
- Lead process automation initiatives from intake through deployment.
- Scope, build, and refine legal workflow automations based on ongoing feedback from the transactional team.
- Leverage AI-enabled legal tools to streamline document review, data extraction, and closing workflows, consistent with firm-approved platforms.
- Identify opportunities to automate repetitive closing tasks (e.g., checklists, signature tracking, document indexing, post-closing reporting).
- Assist with standardizing templates, checklists, and intake processes using AI and workflow tools.
- Attend meetings and closings.
- Print documents, monitor email traffic, review diligence materials, compile electronic closing books.
- Communicate with attorneys, paralegals, clients, and third parties via email, phone, and on video meetings.
- Assist with transaction closing processes using Microsoft Office suite, as needed.
- Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
- Special projects and duties as assigned.
Required Skills:
- Analytical and critical thinking skills are sufficient to understand legal problems and develop sound business judgment.
- Organizational skills to work independently and meet deadlines in an atmosphere of frequent interruptions.
- Organizational skills to maintain daily accounting of time records and input timesheets into the system directly.
- Communication skills to interact with all levels of internal staff, attorneys, management, and external clients of the firm.
- Attention to detail to produce client-ready work product.
- Time management skills to manage multiple tasks efficiently and accurately.
- Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.
Required Qualifications & Education:
- Bachelor’s degree
- 1 – 4 years of demonstrated experience developing, implementing, and/or improving workflows using AI or other software tools.
Preferred Qualifications & Education:
- Experience in commercial real estate/commercial real estate finance is a plus.
- Paralegal certification is a plus.
- Software programming coursework a plus.
Physical Requirements:
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Automation Specialist
Highlight specific automation platforms you've worked with
Employers sponsoring visas want roles that clearly require specialized knowledge. Naming PLC systems, SCADA platforms, or robotics frameworks like ROS in your resume strengthens the specialty occupation argument and helps your petition survive a Request for Evidence.
Target industries with consistent sponsorship track records
Manufacturing, semiconductor fabrication, pharmaceutical production, and large-scale logistics operations file LCAs for Automation Specialists regularly. These industries have established sponsorship workflows, which means faster internal approvals and fewer obstacles during the petition process.
Understand the LCA before your interview
Your employer files a Labor Condition Application with the Department of Labor before your visa petition. Knowing this step exists, what it certifies, and that it must be approved before your I-129 shows sponsors you understand the process and won't create surprises.
Distinguish yourself with cross-functional experience
Automation roles that sit at the intersection of software, controls engineering, and process improvement are harder to fill domestically. Emphasizing that breadth makes the business necessity of sponsoring you more defensible to both hiring managers and USCIS adjudicators.
Use Migrate Mate to find verified sponsoring employers
Not every company advertising an Automation Specialist role has experience with visa sponsorship. Migrate Mate filters for employers who have actively sponsored visas, so you spend your time on applications where sponsorship is a realistic outcome, not a hopeful assumption.
Automation Specialist jobs are hiring across the US. Find yours.
Find Automation Specialist JobsFrequently Asked Questions
Does an Automation Specialist role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases. USCIS looks for roles where a bachelor's degree or higher in a specific field is the normal minimum requirement. Automation Specialist positions tied to controls engineering, robotics, or systems integration typically meet this standard, particularly when the job description specifies a degree in electrical engineering, computer science, or mechatronics rather than accepting any discipline.
What visa options are available for Automation Specialists seeking U.S. sponsorship?
The H-1B is the most common path and requires employer sponsorship plus clearing the annual lottery. Australian citizens can apply for the E-3, which has no lottery and far less competition for available slots. Canadians and Mexicans may qualify for the TN visa under the USMCA. Applicants with extraordinary ability in automation or advanced manufacturing may also explore the O-1A, though that requires substantial documentation of recognition in the field.
Do I need a four-year degree, or does relevant work experience count?
A four-year bachelor's degree in a relevant engineering or technical field is the cleanest path to H-1B approval. USCIS does accept a combination of education and experience under a three-for-one equivalency rule, where three years of specialized work experience substitutes for one year of formal education. However, experience-based petitions face more scrutiny and benefit from a detailed expert evaluation letter documenting the equivalency.
How often do H-1B petitions for Automation Specialists get approved?
USCIS doesn't publish approval rates broken down by job title, but engineering and technical roles with well-documented specialty occupation arguments generally see strong approval rates. The most common reason for denial or a Request for Evidence is a job description that doesn't clearly require a degree in a specific field. Petitions that include detailed position descriptions, organizational charts, and degree requirement justification perform significantly better.
Where can I find Automation Specialist jobs where sponsorship is genuinely available?
Migrate Mate is built specifically for this. It surfaces Automation Specialist roles from employers with verified sponsorship histories, so you're not guessing whether a company will actually go through the process. Filtering by visa type also helps you focus on roles compatible with your specific situation, whether that's H-1B, E-3, or another category.
What is the prevailing wage requirement for sponsored Automation Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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