Community Engagement Specialist Jobs in USA with Visa Sponsorship
Community Engagement Specialist roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in communications, social work, public health, or a related field. Employers across nonprofits, healthcare systems, and government contractors regularly sponsor international candidates for these roles. For detailed occupation requirements, see the O*NET profile.
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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The objective of the Senior Administrative Assistant and Community Engagement Coordinator is to provide executive-level confidential administrative support to the Athletic Director's Office while delivering outstanding, cheerful, and positive customer service to all guests and team members who visit the Stephen M. Ross Athletic Campus. This position serves as the first point of contact, welcoming, assisting, and directing all visitors and callers with professionalism and discretion.
The Senior Administrative Assistant and Community Engagement Coordinator's primary responsibility is to support the daily operations of the Athletic Director's office while also providing confidential support and assistance to the Chief of Staff, Chief Operating Officer, and Human Resources Team. This position reports directly to the Executive Assistant to the Athletic Director.
Responsibilities
75% Athletic Director's Office Administrative Support
- Provides executive-level, confidential administrative support to the Athletic Director's Office exercising independent judgment, discretion, and strong attention to detail in a fast-paced environment.
- Assists the Executive Assistant to the Athletic Director with scheduling, meeting preparation, meeting logistics, and other administrative functions.
- Maintains confidential files and records while exercising sound judgment and discretion.
- Prepares confidential correspondence, reports, presentations, and other materials as requested.
- Coordinates all aspects of the Athletic Director's pre-football-game reception, including guest lists, invitations, RSVP tracking, menu planning, event logistics, room setup, vendor coordination, and on-site event support to ensure a successful event.
- Coordinates all aspects of home-game visiting Athletic Directors' football game-day visits and related logistics.
- Hosting and assisting the Athletic Director's Office as needed, during game days or events.
- Researches and prepares information and materials for meetings and special projects.
- Produces and reconciles Emburse/PCard expense reports.
- Coordinates all aspects of the Athletic Director's away football game suite hospitality in collaboration with the Sport Administrator for Football, Development, and other internal stakeholders, as appropriate.
Performs other duties as assigned by the Executive Assistant to the Director of Athletics.
25% Other Administrative Duties
Leadership Team Administrative Support
- Provides supplemental confidential administrative support to members of the Athletic Department Leadership Team: Chief of Staff, Chief Operating Officer, and Human Resources Team.
- Assists with calendar management, meeting coordination, catering requests, correspondence, expense reporting, filing system maintenance, and special projects as assigned.
- Researches and prepares materials for meetings and presentations.
- Human Resources support includes managing the Athletics HR email account, providing support for employee orientations and other HR-related projects.
Receptionist
- Serves as the first point of contact for visitors and callers to Weidenbach Hall by providing superb, friendly, and professional customer service.
- Greets visitors, answers the main Athletic Department and Athletic Director phone line, directs inquiries, and responds promptly to messages.
- Schedules and maintains conference room calendars for Weidenbach Hall.
- Prepares Weidenbach Hall administrative offices each business day, hospitality areas, maintains conference room readiness, and ensures office supply areas remain organized and stocked.
- Coordinates office supply and UPS orders, sorts and distributes mail and deliveries, and supports the efficient operation of the administrative offices.
- Provides supplemental reception and office coverage for the Athletic Director's Office.
- Performs other related administrative duties as assigned.
Community Engagement Coordination
- Serves as the main contact for all Donation Requests, Fan Mail, and Speaking Requests.
- Manage all aspects of fielding, sorting and vetting incoming donation requests through the donation request system.
- Manage donation inventory and distribute as appropriate.
Required Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Five to seven years of progressively responsible administrative office experience, preferably supporting senior leadership.
- Outstanding customer service orientation with a positive, professional, and welcoming demeanor.
- Demonstrated ability to exercise sound judgment and handle highly sensitive and confidential information with discretion.
- Demonstrated ability to organize, prioritize, and manage multiple assignments while meeting established and changing deadlines; ability to receive direction from multiple people.
- Proven ability to analyze situations, solve problems independently, and determine when issues should be escalated.
- Ability to build positive working relationships and collaborate effectively with individuals at all levels of the organization and with diverse internal and external constituents.
- Proficiency in the Google Suite and Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills with the ability to interact professionally with student-athletes, coaches, administrators, donors, alumni, fans, and campus partners.
- Exceptional organizational skills and attention to detail.
- Ability to quickly learn new software applications, technologies, and administrative processes.
- Demonstrated initiative and willingness to assume responsibility for special projects and additional assignments.
- Commitment to identifying opportunities to improve processes, increase efficiency, and reduce administrative burden through continuous improvement.
- Willingness to work occasional evenings, weekends, and athletic events as business needs require.
Desired Qualifications
- Experience working in UM recruit systems.
- Experience with M-Pathways, Emburse, and other U-M administrative systems.
- Experience assisting in coordinating meetings and event planning.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Opening ID
281180
Working Title
Senior Administrative Assistant and Community Engagement Coordinator
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Intercolleg Athletic
Department
Athletics
Posting Begin/End Date
8/04/2026 - 8/11/2026
Salary
$50,000.00 - $55,000.00
Career Interest
Administration
Athletics
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The objective of the Senior Administrative Assistant and Community Engagement Coordinator is to provide executive-level confidential administrative support to the Athletic Director's Office while delivering outstanding, cheerful, and positive customer service to all guests and team members who visit the Stephen M. Ross Athletic Campus. This position serves as the first point of contact, welcoming, assisting, and directing all visitors and callers with professionalism and discretion.
The Senior Administrative Assistant and Community Engagement Coordinator's primary responsibility is to support the daily operations of the Athletic Director's office while also providing confidential support and assistance to the Chief of Staff, Chief Operating Officer, and Human Resources Team. This position reports directly to the Executive Assistant to the Athletic Director.
Responsibilities
75% Athletic Director's Office Administrative Support
- Provides executive-level, confidential administrative support to the Athletic Director's Office exercising independent judgment, discretion, and strong attention to detail in a fast-paced environment.
- Assists the Executive Assistant to the Athletic Director with scheduling, meeting preparation, meeting logistics, and other administrative functions.
- Maintains confidential files and records while exercising sound judgment and discretion.
- Prepares confidential correspondence, reports, presentations, and other materials as requested.
- Coordinates all aspects of the Athletic Director's pre-football-game reception, including guest lists, invitations, RSVP tracking, menu planning, event logistics, room setup, vendor coordination, and on-site event support to ensure a successful event.
- Coordinates all aspects of home-game visiting Athletic Directors' football game-day visits and related logistics.
- Hosting and assisting the Athletic Director's Office as needed, during game days or events.
- Researches and prepares information and materials for meetings and special projects.
- Produces and reconciles Emburse/PCard expense reports.
- Coordinates all aspects of the Athletic Director's away football game suite hospitality in collaboration with the Sport Administrator for Football, Development, and other internal stakeholders, as appropriate.
Performs other duties as assigned by the Executive Assistant to the Director of Athletics.
25% Other Administrative Duties
Leadership Team Administrative Support
- Provides supplemental confidential administrative support to members of the Athletic Department Leadership Team: Chief of Staff, Chief Operating Officer, and Human Resources Team.
- Assists with calendar management, meeting coordination, catering requests, correspondence, expense reporting, filing system maintenance, and special projects as assigned.
- Researches and prepares materials for meetings and presentations.
- Human Resources support includes managing the Athletics HR email account, providing support for employee orientations and other HR-related projects.
Receptionist
- Serves as the first point of contact for visitors and callers to Weidenbach Hall by providing superb, friendly, and professional customer service.
- Greets visitors, answers the main Athletic Department and Athletic Director phone line, directs inquiries, and responds promptly to messages.
- Schedules and maintains conference room calendars for Weidenbach Hall.
- Prepares Weidenbach Hall administrative offices each business day, hospitality areas, maintains conference room readiness, and ensures office supply areas remain organized and stocked.
- Coordinates office supply and UPS orders, sorts and distributes mail and deliveries, and supports the efficient operation of the administrative offices.
- Provides supplemental reception and office coverage for the Athletic Director's Office.
- Performs other related administrative duties as assigned.
Community Engagement Coordination
- Serves as the main contact for all Donation Requests, Fan Mail, and Speaking Requests.
- Manage all aspects of fielding, sorting and vetting incoming donation requests through the donation request system.
- Manage donation inventory and distribute as appropriate.
Required Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Five to seven years of progressively responsible administrative office experience, preferably supporting senior leadership.
- Outstanding customer service orientation with a positive, professional, and welcoming demeanor.
- Demonstrated ability to exercise sound judgment and handle highly sensitive and confidential information with discretion.
- Demonstrated ability to organize, prioritize, and manage multiple assignments while meeting established and changing deadlines; ability to receive direction from multiple people.
- Proven ability to analyze situations, solve problems independently, and determine when issues should be escalated.
- Ability to build positive working relationships and collaborate effectively with individuals at all levels of the organization and with diverse internal and external constituents.
- Proficiency in the Google Suite and Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills with the ability to interact professionally with student-athletes, coaches, administrators, donors, alumni, fans, and campus partners.
- Exceptional organizational skills and attention to detail.
- Ability to quickly learn new software applications, technologies, and administrative processes.
- Demonstrated initiative and willingness to assume responsibility for special projects and additional assignments.
- Commitment to identifying opportunities to improve processes, increase efficiency, and reduce administrative burden through continuous improvement.
- Willingness to work occasional evenings, weekends, and athletic events as business needs require.
Desired Qualifications
- Experience working in UM recruit systems.
- Experience with M-Pathways, Emburse, and other U-M administrative systems.
- Experience assisting in coordinating meetings and event planning.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Opening ID
281180
Working Title
Senior Administrative Assistant and Community Engagement Coordinator
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Intercolleg Athletic
Department
Athletics
Posting Begin/End Date
8/04/2026 - 8/11/2026
Salary
$50,000.00 - $55,000.00
Career Interest
Administration
Athletics
See all 145+ Community Engagement Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Community Engagement Specialist roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Community Engagement Specialist
Target employers with a sponsorship track record
Large nonprofits, hospital networks, and government contractors sponsor Community Engagement Specialists far more often than small local organizations. Focus your search on employers with 500+ employees who have filed H-1B LCAs in this role category before.
Make your degree field explicit in applications
Sponsorship approval depends on proving specialty occupation status. Clearly state your degree in communications, public health, social work, or sociology on your resume and cover letter so hiring managers can immediately assess your H-1B eligibility.
Emphasize measurable community impact over general responsibilities
Employers sponsoring visas take on legal and financial risk. Quantify your past work: partnerships built, programs launched, populations reached. Concrete outcomes signal you're worth the sponsorship investment and strengthen any future petition.
Understand the specialty occupation argument for this role
USCIS scrutinizes whether community engagement roles truly require a degree. Roles tied to public health outreach, grant compliance, or policy-driven programs have a stronger specialty occupation case than general community liaison positions.
Ask about sponsorship timing before the offer stage
Some employers will sponsor but only after a probationary period. Others require OPT or another valid status as a bridge. Clarify the employer's timeline early so it aligns with your current visa status and any upcoming expiration dates.
Browse Migrate Mate for pre-screened sponsoring employers
Migrate Mate filters community engagement roles by employers who have demonstrated willingness to sponsor visas. This removes the guesswork of cold applications to organizations that may not have a sponsorship process in place.
Frequently Asked Questions
Does a Community Engagement Specialist role qualify for H-1B sponsorship?
It can, but it depends on how the role is defined. USCIS requires the position to qualify as a specialty occupation, meaning a bachelor's degree in a specific field must be a standard requirement. Roles tied to public health outreach, grant management, or policy programs tend to qualify. Generalist community liaison positions without a defined degree requirement face higher denial risk.
What degree do I need for a Community Engagement Specialist to get H-1B sponsorship?
Most successful H-1B visa petitions for this role cite degrees in communications, public health, social work, sociology, or a closely related field. The degree must be relevant to the specific job duties. A business or general liberal arts degree may not satisfy USCIS if the job is framed around public health or social services program delivery.
Which types of employers sponsor Community Engagement Specialists?
Hospital systems, federally qualified health centers, nonprofits managing government grants, and university extension programs are among the most active sponsors. These organizations often have HR teams experienced with visa processes and existing relationships with immigration attorneys. Smaller community organizations rarely have the infrastructure to sponsor, even when willing. Browse Migrate Mate to find employers in this role category who are actively sponsoring.
Can I qualify for an O-1 visa as a Community Engagement Specialist?
The O-1 visa is possible but requires demonstrating extraordinary ability, which is a high bar for this field. Published research, nationally recognized awards, leadership of large-scale public programs, or media recognition of your community work could support a case. Most community engagement professionals pursue H-1B or, if eligible, the TN visa for Canadians and Mexicans rather than attempting the O-1 visa route.
What happens to my sponsorship if I change employers in this role?
Your visa status is tied to your sponsoring employer, not the job title. If you change employers, the new organization must file a new H-1B petition before or when you start. If you're in H-1B status and have an approved I-140, you may qualify for portability protections. Always consult an immigration attorney before accepting a new offer to understand the gap risk.
What is the prevailing wage requirement for sponsored Community Engagement Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.