Legal Operations Specialist Jobs in USA with Visa Sponsorship
Legal Operations Specialists are regularly sponsored for H-1B visa and O-1 visas by law firms, corporate legal departments, and legal tech companies. The role qualifies as a specialty occupation when it requires a bachelor's degree in law, business, or information systems, which most employers do. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides).
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
WORK FOR ITHAKA
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
INTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides).
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
WORK FOR ITHAKA
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
See all 358+ Legal Operations Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Legal Operations Specialist roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Legal Operations Specialist
Target corporate legal departments over law firms
In-house legal teams at large corporations sponsor more consistently than law firms, which often prefer attorneys. Fortune 500 companies with dedicated legal ops functions, think tech, finance, and healthcare, file LCAs for this role regularly.
Frame your degree as the foundation, not a credential
Consular officers and USCIS adjudicators assess whether your degree directly supports the role. A business, information systems, or legal studies degree maps cleanly. A general arts degree requires a stronger written argument from your employer's attorney.
Emphasize process improvement and technology skills
Legal ops roles that involve e-billing platforms, contract lifecycle management, or matter management software are easier to defend as specialty occupations. The more technical the function, the clearer the degree requirement becomes to adjudicators.
Ask about cap-exempt employers before applying
Nonprofits, government entities, and universities with legal departments are H-1B cap-exempt, meaning they can file year-round without waiting for the lottery. These roles are less common but worth prioritizing if you've missed the registration window.
Get your LCA job description reviewed before signing an offer
The Labor Condition Application locks in your job title and duties. A vague description like 'performs legal support tasks' is weaker than 'manages e-billing systems and outside counsel relationships.' Ask your employer to be specific before filing.
Use Migrate Mate to filter for verified sponsoring employers
Not every company that posts a legal ops role will sponsor a visa. Migrate Mate surfaces employers with confirmed H-1B sponsorship history, so you're not spending weeks applying to roles that will stall at the offer stage.
Frequently Asked Questions
Does a Legal Operations Specialist qualify for H-1B sponsorship?
Yes, if the role requires at least a bachelor's degree in a specific field like business, information systems, or legal studies. The key is demonstrating that the position is a specialty occupation, meaning a degree in a related discipline is a standard requirement for the job, not just a preference.
What degree do I need to qualify for an H-1B as a Legal Operations Specialist?
A bachelor's degree in business administration, information systems, legal studies, or a related field is the most defensible path. Degrees in political science or general management can qualify, but your employer's petition needs to clearly show the connection between your field of study and the specific duties of the role.
How often do employers sponsor Legal Operations Specialists for visas?
Sponsorship is more common than in traditional legal roles because legal ops is increasingly technology-driven. Large in-house legal departments at tech, healthcare, and financial services companies are the most active sponsors. Law firms sponsor less frequently for this title. Migrate Mate lists employers with verified sponsorship history for this role.
Can a Legal Operations Specialist get an O-1 visa instead of an H-1B?
Yes, but the O-1A requires documented extraordinary ability, think published work, awards, high-profile project leadership, or recognition in the legal operations field. If you've led significant process transformations, presented at industry conferences, or been cited in legal trade publications, an O-1A is worth exploring with an immigration attorney.
What happens to my visa if my employer's legal department is restructured or eliminated?
Your H-1B visa status is employer-specific. If your position is eliminated, you have a 60-day grace period to find a new sponsoring employer and have them file an H-1B transfer before your status lapses. Portability kicks in once the new petition is filed, even before it's approved, as long as it's non-frivolous.
What is the prevailing wage requirement for sponsored Legal Operations Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.