Logistics Coordinator Jobs in USA with Visa Sponsorship

INTRODUCTION

Pattyn North America, headquartered in Sussex, WI, delivers turnkey automated packaging solutions that support the end-of-line operations. Our systems are engineered for accurate bag placement, hygienic performance, and long-term reliability, helping manufactures operate more efficiently across markets including food & beverage, bakery, protein, bulk solids, and consumer packaged goods.

For decades, manufacturers across North America have trusted Pattyn to provide robust, flexible automation tailored to their unique production environments. Working closely with our customers, we design and integrate solutions that maximize throughput, reduce manual handling, and ensure consistent results - from individual machines to fully integrated packaging lines.

Pattyn North America is part of the global Pattyn Group and a member of the Duravant family of operating companies bringing together global packaging expertise with expanded capabilities in automation, integration, lifecycle services, and support. With manufacturing, sales, and service operations across North America, Europe, and Asia, we deliver local partnership backed by global innovation.

This position description identifies the major responsibilities of this job. It does not include all aspects of the position such as the potential additional duties assigned by supervisors and the requirement for flexibility in helping others for the company's overall benefit.

Position Summary

The Logistics Coordinator is responsible for acting as a liaison between the project team, equipment suppliers, and customers. On the logistics side, this position coordinates, quotes, invoices, and plans the shipping of all equipment to and from customers. On the administration side, this position generates order confirmations and updates project documentation.

In addition, you will assist with some Project Administration duties. Project Administration will account for approximately 10% of the position responsibilities.

This position is part of the Project Management Department, reporting to the Managing Director and works closely with project managers, customers, and the finance team.

The position is hourly with eligibility for overtime. Standard schedule is 5 days/week – 8 hrs. each day (8AM-5PM CST).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Logistics Coordinator:

• Check/Track unpaid shipping invoices and send out weekly emails to accounting & MD
• Update shipment costs on Vendor PO & cost tracking excel document when actual costs are shared by the vendor
• Delivery information confirmation sent to the customer 1 month prior to FAT – confirming delivery address, contact, receiving hours, or additional special requests that may be needed to achieve ultimate delivery
• Track FAT changes by asking Project Manager’s when an FAT is approaching
• ISF documentation provided to the selected freight forwarder
• Freight quote requests sent to freight forwarder
• Freight quotes and vessel options sent to customer for approval
• Potential tariff costs shared with the customer
• Vessel requests back to the forwarder after customer selection
• Filing PO’s, Delivery Info Confirmation Emails, Freight Quotes, and Approvals from customer in job folders on PNA server
• All sample shipments organized – pick-up & delivery
• Label samples when ready to ship
• Create Commercial Invoices and Packing Lists for sample shipments to factories & project shipments to Canada & Mexico for customer performed clearance
• Provide sales team with shipping quotes for Pattyn factory & 3rd party vendor equipment before a project sells
• Filing all shipment documentation on the server to the corresponding project folder
• Tracking all shipments, updating customers on status and changes to provided dates
• Send packing list to customers after a vessel sails
• Maintain vendor list of quality carriers & forwarders
• Attend weekly production planning meeting to gain clarity on project progress and status updates related to outbound shipments

Project administration:

• Maintain project cost tracking excel file with any cost information related to freight, parts, & vendor freight costs once actual costs are known
• Maintain job folder organization for open projects, request anything missing from the respective project manager
• Creating & maintain job cost estimate, PO’s & Invoices for all shipment costs in Quickbooks.
• Work closely with accounting throughout the life of the project to make sure costs are accurate and updated.
• Filing Purchase Orders, & Invoices on the server

POSITION REQUIREMENTS:

• Education: High school diploma or equivalent required; additional technical or administrative training preferred.
• Technical Skills:
• Proficiency in Microsoft Office (Outlook, Excel, Word, OneNote, PowerPoint) and Intuit Quickbooks.
• Language: English
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills and attention to detail.

POSITION SPECIFIC COMPETENCIES:

• Results Focused
• Relationship Building
• Customer Focused
• Problem Solving skills
• Communication skills – verbal and written
• Positive Attitude

PHYSICAL DEMANDS:

Ability to walk, stand, bend, twist, and reach with arms and hands. Good visual acuity to see computer screens.

WORK ENVIRONMENT:

Office and warehouse environment.

WHY YOU SHOULD APPLY:

• Competitive wages with growth opportunity.
• Shared company-paid premium health benefits with buy-up options.
• Company paid Long-term Disability Plan and Basic Life and AD&D.
• 401(k) employer matching plan.
• Three weeks of paid leave and 10 paid holidays.
• Educational Assistance Program that pays for job-related tuition assistance, training, course registration and exam fees (up to $5,250 per calendar year per eligibility requirements).
• Company discount program for you and your family (e.g., concerts, sporting events, health and wellness, travel, gifts and more!).
• Employee Assistance Program (EAP) that assists with guidance on childcare, financial planning, pet care and more.
• Driven Team Members: We have a cross-functional, collaborative environment, focused on delivering results.
• Customer-centric: We have long-standing valued customers and differentiate ourselves by providing them with exceptional services.
• Culture: We are driven by our number one asset, our employees, and their successes!

Pattyn North America maintains a drug free workplace and is an equal employment opportunity (EEO) employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth, and related medical conditions), age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Individuals who need a reasonable accommodation due to a disability for any part of the employment process should contact the Pattyn North America Human Resources Department to request accommodation. In addition to federal law requirements, Pattyn North America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates. Candidates must satisfactorily pass a background check, post offer drug screen, and physical prior to employment. Pattyn North America participates in E-Verify.