Medical Administrator Jobs in USA with Visa Sponsorship
Medical Administrator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in healthcare administration, business, or a related field. Employers in hospital systems and large medical groups file Labor Condition Applications through DOL, making verified sponsorship history searchable before you apply.
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The Vermont Office of EMS is seeking someone who is passionate about education and workforce development to join its team as the EMS State Training Administrator. This person coordinates the statewide activities of EMS education including program development, monitoring of education programs for content and quality, training, and public relations. They implement, administer, and promote a variety of programs including initial and continued competency education for Emergency Medical Responder, Emergency Medical Technician, Advanced Emergency Medical Technician, and Paramedic licensure. They participate in protocol and workforce development and training. The Training Administrator manages education grants. They measure, evaluate, and improve the quality of Vermont EMS education programs using a variety of data sources, including direct observation of instruction and program evaluations. They support and evaluate EMS instructors and provide technical assistance to EMS agencies and Districts in the planning, development, delivery, and evaluation of EMS educational programs.
The step 1 rate for pay grade 25 is $31.54 per hour and the step 15 rate will be $49.45 per hour.
Who May Apply
This position, Emergency Medical Services State Training Administrator (Job Requisition #55229), is open to all State employees and external applicants.
If you would like more information about this position, please contact Ray.Walker@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Environmental Factors
Duties are carried out in a variety of settings including standard office, classroom, squad buildings, hospitals, and other field sites.
Considerable travel is involved for which private means of transportation must be available. Duties may require work outside of regular work schedules. Strong and differing opinions may be encountered and must be managed tactfully.
Minimum Qualifications
Master's degree in education, public policy, emergency services, or closely related field AND two (2) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Bachelor's degree in education, public policy, emergency services, or closely related field AND four (4) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Six (6) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
Preferred Qualifications
- Nationally Registered Paramedic, or other licensed healthcare professional such as a registered nurse, physician's assistant, or physician with significant pre-hospital EMS experience.
- Direct experience with program development in proficiency based educational design.
- Experience applying for and administering contracts and grants.
Special Requirements
NOTE: Must have or obtain within six months a Vermont Instructor/Coordinator certification.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
Overview
The Vermont Office of EMS is seeking someone who is passionate about education and workforce development to join its team as the EMS State Training Administrator. This person coordinates the statewide activities of EMS education including program development, monitoring of education programs for content and quality, training, and public relations. They implement, administer, and promote a variety of programs including initial and continued competency education for Emergency Medical Responder, Emergency Medical Technician, Advanced Emergency Medical Technician, and Paramedic licensure. They participate in protocol and workforce development and training. The Training Administrator manages education grants. They measure, evaluate, and improve the quality of Vermont EMS education programs using a variety of data sources, including direct observation of instruction and program evaluations. They support and evaluate EMS instructors and provide technical assistance to EMS agencies and Districts in the planning, development, delivery, and evaluation of EMS educational programs.
The step 1 rate for pay grade 25 is $31.54 per hour and the step 15 rate will be $49.45 per hour.
Who May Apply
This position, Emergency Medical Services State Training Administrator (Job Requisition #55229), is open to all State employees and external applicants.
If you would like more information about this position, please contact Ray.Walker@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Environmental Factors
Duties are carried out in a variety of settings including standard office, classroom, squad buildings, hospitals, and other field sites.
Considerable travel is involved for which private means of transportation must be available. Duties may require work outside of regular work schedules. Strong and differing opinions may be encountered and must be managed tactfully.
Minimum Qualifications
Master's degree in education, public policy, emergency services, or closely related field AND two (2) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Bachelor's degree in education, public policy, emergency services, or closely related field AND four (4) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Six (6) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
Preferred Qualifications
- Nationally Registered Paramedic, or other licensed healthcare professional such as a registered nurse, physician's assistant, or physician with significant pre-hospital EMS experience.
- Direct experience with program development in proficiency based educational design.
- Experience applying for and administering contracts and grants.
Special Requirements
NOTE: Must have or obtain within six months a Vermont Instructor/Coordinator certification.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Medical Administrator
Frame your degree for specialty occupation
Medical Administrator positions can attract H-1B RFEs if your degree is in a broad field like business. Pair a business or management degree with transcripts showing healthcare-specific coursework to satisfy USCIS's specialty occupation requirement for this role.
Target hospital systems over private practices
Large hospital networks and multi-site medical groups file LCAs regularly and have dedicated HR teams familiar with H-1B paperwork. Smaller private practices rarely have the infrastructure to manage petition filings or prevailing-wage compliance for administrative hires.
Verify prevailing wage before negotiating your offer
Use the OFLC Wage Search to find the Level I through Level IV wage for your exact metro area before salary discussions. Your employer's LCA must certify at or above that wage, so knowing the floor protects you if an offer comes in lower.
Search Migrate Mate for verified LCA sponsors
Many employers sponsor Medical Administrator roles without advertising it prominently. Search Migrate Mate's job board to find employers with confirmed LCA filing history for administrative healthcare roles, so you're applying where sponsorship is already established.
Ask HR about PERM timing on the first call
If you need a green card path, ask whether the employer has filed PERM labor certifications for administrative roles before. Healthcare employers with established HR departments often have templates, but smaller systems may not have navigated PERM for non-clinical positions before.
Account for LCA processing before your start date
Your employer must get DOL to certify the LCA before filing the I-129 petition with USCIS. Build at least four to six weeks of LCA processing time into your expected start date so the offer timeline doesn't create a gap in your authorization.
Frequently Asked Questions
Does a Medical Administrator role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS requires that the position normally requires a bachelor's degree in a specific field, not just any degree. Medical Administrator roles supported by degrees in healthcare administration, health information management, or public health tend to hold up better than roles where any business degree is accepted. The job description language matters significantly, so employers should write it carefully.
Which visa types are available to foreign-born Medical Administrators?
H-1B is the most common path for Medical Administrators at the specialty occupation level. Australian nationals can use the E-3 visa under the same specialty occupation standard, without entering a lottery. Canadian and Mexican nationals may qualify for TN visa status if the role fits a listed USMCA profession, though Medical Administrator is not explicitly named, making TN difficult to use for this title. F-1 OPT and STEM OPT are available to recent graduates in qualifying degree programs.
Do employers typically require a specific degree for Medical Administrator sponsorship?
Most sponsoring employers require at least a bachelor's degree in healthcare administration, health services management, business administration with a healthcare focus, or a related field. A general business degree without healthcare coursework can create specialty occupation challenges at USCIS. Some employers also accept a combination of a two-year degree plus substantial relevant experience, though this makes the H-1B petition harder to defend if challenged.
How do I find employers who actively sponsor Medical Administrator roles?
Search Migrate Mate to browse Medical Administrator positions at employers with verified sponsorship history. Focusing on organizations that have already filed for this role type reduces the risk of pursuing opportunities with employers who are unfamiliar with or unwilling to manage the LCA and petition process for administrative healthcare positions.
Can a Medical Administrator on H-1B status switch employers mid-petition?
Yes. If you're already in H-1B status, you can start working for a new employer as soon as the new employer files your H-1B transfer petition with USCIS. You don't need to wait for approval before starting the new role. The new employer must file a new LCA certified by DOL and then submit the I-129 petition. Any gaps between jobs should be minimized to avoid status complications.
What is the prevailing wage requirement for sponsored Medical Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.