VP Operations Jobs in Dallas, TX

Essential Duties and Responsibilities

Fund Administration Oversight

• Oversee day-to-day operations and performance of third-party fund administrators supporting the credit funds.
• Ensure accurate and timely NAV calculations, capital account maintenance, investor allocations, and distribution waterfalls.
• Review and approve fund-level financial statements, capital call and distribution notices, and investor reporting packages.
• Review loan-level activity, including fundings, future advances, repayments, interest and fee income, accruals, and payoffs, ensuring accurate recording in the fund books.
• Oversee management fee, incentive fee, and expense allocation calculations, including adjustments for realizations, impairments, and realized losses in accordance with fund documents.
• Monitor compliance with fund governing documents, side letters, credit facility covenants, and regulatory requirements.

Investor Reporting

• Lead the Fund Administrator oversight process over financial reporting and review of quarterly and annual financial statements in accordance with GAAP and other applicable standards.
• Support loan valuation, impairment, and credit loss reserve processes, and ensure appropriate fair value and disclosure reporting.
• Coordinate with external auditors to manage the annual audit process for the credit funds and investment vehicles.
• Ensure timely delivery of investor reports, including Schedule K-1s, capital account statements, and supplemental and ad-hoc investor or consultant requests.

Governance & Controls

• Develop and maintain internal controls and policies related to credit fund accounting and reporting.
• Partner with Legal, Compliance, and Tax teams to ensure alignment with regulatory and investor requirements.
• Support lender reporting and compliance for subscription lines, repurchase facilities, and other fund-level financing.
• Identify and mitigate operational risks across fund administration, loan servicing data, and reporting functions.

Process Improvement & Innovation

• Drive automation and efficiency in reporting processes through technology and workflow enhancements.
• Evaluate and implement systems and tools to improve data accuracy, reconciliation between servicer and fund administrator records, reporting speed, and investor experience.
• Lead initiatives to enhance transparency and consistency in credit fund and investment reporting.

Stakeholder Engagement

• Serve as a primary liaison between the firm and fund administrators, loan servicers, auditors, lenders, and key service providers.
• Collaborate with internal teams including Credit Portfolio Management, Asset Management, and Investor Relations to support strategic initiatives and reporting needs.
• Maintain a deep understanding of the credit funds' investment performance and underlying loan portfolio, with the ability to provide meaningful insights and analysis to Portfolio Management, Investor Relations, and senior leadership.

Leadership & Team Development

• Lead, mentor, and develop team members supporting the credit funds, fostering a culture of accountability, innovation, and continuous learning.
• Promote cross-functional collaboration and knowledge sharing across departments and business units.

• Bachelor's degree in Accounting, Finance, or related field; CPA or equivalent strongly preferred.
• 6-10+ years of experience in fund accounting, financial reporting, or fund operations, preferably within real estate credit, debt funds, or private equity.
• Strong knowledge of real estate credit fund structures, loan accounting (interest income recognition, origination fees, amortized cost and fair value), GAAP, and regulatory reporting requirements.
• Proven experience managing third-party administrators and external auditors.
• Excellent analytical, organizational, and communication skills.
• Proficiency in financial systems and reporting tools; experience with Yardi, Workiva, Juniper Square, loan servicing platforms, or similar is a plus.
• Willing to work onsite full-time.
• Qualifications may warrant placement in different job title.

Preferred Attributes

• Strategic thinker with a hands-on approach to problem-solving.
• Demonstrated ability to lead cross-functional initiatives and manage multiple priorities.
• Passion for innovation and continuous improvement in financial operations.
• Strong management skills to lead a team through a fast-paced environment.