Administrative Assistant Jobs in Minneapolis, MN
Administrative Assistant jobs in Minneapolis are concentrated in the downtown core, the North Loop, and Uptown, across healthcare, financial services, and professional services firms, with steady demand from mid-size companies to major institutions. Employers hiring right now include U.S. Bank, University of Minnesota, and Xcel Energy. See the openings below and apply to the ones that match your experience.
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Showing 5 of 75+ Administrative Assistant jobs
About Us:
Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
Why Join Us?
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
Your Role:
As a Legal Administrative Assistant within our Business and Transactions team, you will:
Maintain and process case information, manage the progression of cases to final disposition.
Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
New client intake, file maintenance utilizing the firm’s electronic records management system.
Time entry and billing.
What We’re Looking For:
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Required Experience:
Qualified applicants will have a minimum of three years of relevant experience with a law firm. Knowledge of standard B&T practices and transactions. Requirements include technical proficiency in Microsoft Office Suite, document management, time and billing systems.
The salary range for this position is from $70,000 – $90,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.
About Us:
Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
Why Join Us?
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
Your Role:
As a Legal Administrative Assistant within our Business and Transactions team, you will:
Maintain and process case information, manage the progression of cases to final disposition.
Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
New client intake, file maintenance utilizing the firm’s electronic records management system.
Time entry and billing.
What We’re Looking For:
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Required Experience:
Qualified applicants will have a minimum of three years of relevant experience with a law firm. Knowledge of standard B&T practices and transactions. Requirements include technical proficiency in Microsoft Office Suite, document management, time and billing systems.
The salary range for this position is from $70,000 – $90,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.
See All 75 Administrative Assistant Jobs in Minneapolis
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Find Administrative Assistant JobsAdministrative Assistant Job Market in Minneapolis
Who's Hiring
- U.S. Bank14
- University of Minnesota10
- Xcel Energy7
- Target3
- Wipfli3
Top Industries Hiring
- Energy
- Retail
Administrative Assistant Jobs in Minneapolis: Frequently Asked Questions
How do I get a administrative assistant job in Minneapolis?
Focus your search on downtown Minneapolis and the North Loop, where healthcare systems, financial services firms, law offices, and corporate headquarters concentrate the most administrative hiring. Candidates who emphasize proficiency with Microsoft 365, experience coordinating calendars and meetings across departments, and familiarity with fast-paced professional environments stand out in this market. Targeting employers in healthcare administration and financial services gives you the widest pool of openings locally.
Which companies hire administrative assistants in Minneapolis?
Employers hiring administrative assistants in Minneapolis right now include U.S. Bank, University of Minnesota, and Xcel Energy, based on current listings on Migrate Mate as of September 2026. Minneapolis draws a broad mix of corporate headquarters, regional healthcare systems, and professional services firms, all of which maintain ongoing administrative support needs.
Are there remote administrative assistant jobs in Minneapolis?
Yes, though availability depends on the role, since positions requiring in-person scheduling, office coordination, or executive support are typically on-site. About 70% of administrative assistant openings tied to Minneapolis are remote or hybrid as of September 2026, with the most flexibility found in data entry, billing support, and back-office coordination roles at technology and financial services employers in the metro.
How can I get a administrative assistant job in Minneapolis with little or no experience?
The most realistic entry path in Minneapolis is through temporary and contract staffing agencies that place candidates with local healthcare systems, law firms, and corporate offices downtown, often converting to permanent roles after a few months. Entry-level receptionist and office coordinator positions at clinics, nonprofits, and smaller professional services firms in Uptown and the Midtown corridor also serve as strong starting points, with on-the-job training common.
Which industries hire the most administrative assistants in Minneapolis?
Minneapolis administrative assistant roles concentrate in Energy and Retail, based on current listings on Migrate Mate as of September 2026. Minneapolis's dense cluster of healthcare systems, regional bank and insurance headquarters, and professional and legal services firms creates consistent, year-round demand for administrative support across experience levels.
Related Jobs in Minnesota
See All 75 Administrative Assistant Jobs in Minneapolis
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