Office Manager Jobs in Minnesota
Office Manager jobs in Minnesota are concentrated in the Twin Cities metro, Rochester, and Duluth, where healthcare systems, financial services firms, and professional associations drive consistent demand for administrative leadership at every level from entry-level coordinator to senior operations manager. Well-established employers such as Mayo Clinic, Fairview Health Services, and U.S. Bancorp maintain a steady need for office managers who can oversee daily operations, coordinate compliance workflows, and support clinical or corporate teams. The most in-demand specialties in Minnesota are healthcare office management, legal office administration, and nonprofit operations. Find a role that fits below and apply directly.
Find Office Manager JobsOverview
Showing 5 of 54+ Office Manager jobs
Description
Job Overview:
The Office Manager, under the direction and supervision of the Association Manager and FirstService Residential is responsible for supervising the daily operation of the Association. This includes but is not limited to running the Association office, responding to residents’ requests in a timely manner, ensuring compliance with the Association’s governing documents, coordinating a maintenance schedule (daily/quarterly/annual) and working with on-site staff. The Office Manager hours are Monday- Thursday 8:00 a.m.-1:00 p.m.
Your Responsibilities:
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Accountability for servicing customers with a focus on the values of FirstService Residential: Do What’s Right, Own It, Improve It, Aim High, Build Great Relationships, and Be Genuinely Helpful
- Must maintain regular and punctual attendance to required shifts, meetings, trainings and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor.
Communication with Homeowners about Building or Association Issues
- Foster a welcoming and friendly environment for homeowners, staff, and vendors.
- The Office Manager is the central on-site contact for addressing homeowner questions and concerns and will answer all incoming calls and emails in a timely and professional manner.
- Communicate with homeowners about activities in the building, which may affect them via Connect, Email, Phone, Posting signs in message board/bulletin board/elevator.
- Provide individualize communications to homeowners about pertinent matters
- Ensure that on-site staff and contractors communicate with homeowners in a clear manner.
Manage Building Information
- Maintain all owner and renter information in Connect.
- Distribute memos, letters and weekly Newsletter via Connect.
- Create a weekly or month end report as directed by the Association Manager.
- Create weekly project status report for long- and short-term projects.
- Maintain a calendar of building activity.
- Move-In, Move-Out Dates/Schedules: Coordinate move in of new tenants and support unit owner in assisting lessees as they acclimate to the Association, as per Rules and Regulations, electronic fob, and garage card, etc.
- Maintain secure key entry system by keeping all key-records updated in the database and in the entry system.
- Ensure that information utilized by other staff is kept current
Oversee/Facilitate On-Site Staff
- Perform the role as team leader of staff.
- Ensure that employees have necessary tools, and access to necessary physical and informational resources to do their work.
- Conduct regular “check in “meetings with the on-site staff. Communicate new procedures/polices to staff.
- Ensure that staff procedures and performance are consistent with objectives of the Board of Directors, FirstService Residential management practices, and the rules of the Association.
- Coordinate appropriate coverage of Office and Building Maintenance Caretaker for holiday, vacation or sick time.
Building Maintenance
- Maintain an annual maintenance calendar and update as needed. Review maintenance check lists with the Caretaker/Maintenance staff and Association Manager
- Maintain Vendor List
- Gather detailed bids as directed by Associations Manager or Board for major non-recurring projects or for requested changes in recurring vendor contracts.
- Coordinate day-to-day building maintenance issues with staff and/or vendors and make sure that proper authorization for the job is acquired before starting the project.
- Write Work Orders for On-Site Maintenance Tasks
- Advise homeowners on issues of homeowner versus association expenses.
- Ensure cleanliness and condition of the building and the surroundings by walking the property interior and exterior weekly and initiating necessary action to correct conditions.
- Ensure compliance and safety as it pertains to all applicable procedures including building safety and emergency procedures.
- Conduct quarterly safety walk-throughs utilizing checklist and coordinate any issues with the corporate Safety Committee.
- Work with Association Manager on larger maintenance projects. Communicate deficiencies in need of attention.
Contact and Advise Contractors Serving the Association
- Advise contractors of homeowner versus association responsibility.
- Authorize appropriate work as directed by the Association Manager.
- Monitor contractor compliance with the Rules and Regulations
- Oversee work to its satisfactory completion.
Financial Management
- Submit charge forms to Association in a timely manner for charges and payments made by owners
- Review and approve vendor invoices in Avid
- Understand and review monthly financial reports
- Understand the annual budget and reserve plan
- Work with Association Manager to provide information for annual budgeting process
Organize Payroll for On-Site Employees
- Review hours submitted by building staff
- Oversee and approve payroll in ADP, make corrections when necessary.
Miscellaneous Duties/Projects
- Place orders for supplies and services needed for the Association.
- Create/maintain an effective filing system for the office and shared files.
- Work on miscellaneous projects, as necessary or as requested by Association Manager.
- Work on miscellaneous duties and tasks as necessary for proper operation of the building.
Security and Camera System
- Maintain and manage the secure key entry system, including updating key records in both the database and access control system. Program electronic key fobs and garage remotes with appropriate unit and resident information.
- Order additional fobs and garage cards well in advance of running out
- Ensure performance of camera monitoring system and educate staff on system capabilities. Record incident retrievals.
- Use camera views to assist in managing the building and adjust views when necessary. Calibrate clocks on all cameras for accuracy.
- Prepare incident reports for incidents that take place in the building. Take pictures of the incident as soon as possible.
- Contact the security vendor when necessary for security system tweak, and for questions, requests, and additional training.
Meetings
- Attend monthly Board meetings as well as the Annual meeting.
- Assist Association Manager in preparing Board packets.
- Post approved agenda.
- Draft meeting minutes if needed.
- Follow up with Association Manager to coordinate action items.
Oversee Unit Leasing Compliance
- Distribute Leasing Requirements paperwork to those who may be moving in.
- Communicate with unit owners upon discovery of a resident who has leased a unit from an owner who has neglected to submit required paperwork.
- Coordinate move in of new tenant.
Additional Duties & Responsibilities
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned
Supervisory Responsibility:
- Direct supervision of onsite staff.
Skills & Qualifications:
- Associate’s or Bachelor’s Degree
- Previous Association Management experience or a general understanding of Condo Associations
- Excel, Outlook and Word experience
- Customer service focused and understands the value of a smile and positive interaction.
- Ability to work as a team and communicate with fellow team members: Community Association Manager, Maintenance Manager and Office Attendants.
- Ability to multi-task and prioritize duties.
- Professional demeanor and collaborative attitude.
- Proactive and deadline oriented.
- Resourceful and decisive in handling of daily issues.
- Articulate and can communicate clearly in writing and verbally.
- Superior attention to detail, organizational and follow-up abilities.
- Reliable, punctual, and discreet.
Physical Requirements:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
- Standing, sitting, walking throughout the property, ability to lift/move up to 30 lbs., use of a keyboard
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours may occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
What We Offer:
As a part-time non-exempt associate, you will be eligible benefits to include your choice of dental plans, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for sick time off benefits and a 401k with company match.
Compensation: $30 an hour
Disclaimer Statement:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Description
Job Overview:
The Office Manager, under the direction and supervision of the Association Manager and FirstService Residential is responsible for supervising the daily operation of the Association. This includes but is not limited to running the Association office, responding to residents’ requests in a timely manner, ensuring compliance with the Association’s governing documents, coordinating a maintenance schedule (daily/quarterly/annual) and working with on-site staff. The Office Manager hours are Monday- Thursday 8:00 a.m.-1:00 p.m.
Your Responsibilities:
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Accountability for servicing customers with a focus on the values of FirstService Residential: Do What’s Right, Own It, Improve It, Aim High, Build Great Relationships, and Be Genuinely Helpful
- Must maintain regular and punctual attendance to required shifts, meetings, trainings and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor.
Communication with Homeowners about Building or Association Issues
- Foster a welcoming and friendly environment for homeowners, staff, and vendors.
- The Office Manager is the central on-site contact for addressing homeowner questions and concerns and will answer all incoming calls and emails in a timely and professional manner.
- Communicate with homeowners about activities in the building, which may affect them via Connect, Email, Phone, Posting signs in message board/bulletin board/elevator.
- Provide individualize communications to homeowners about pertinent matters
- Ensure that on-site staff and contractors communicate with homeowners in a clear manner.
Manage Building Information
- Maintain all owner and renter information in Connect.
- Distribute memos, letters and weekly Newsletter via Connect.
- Create a weekly or month end report as directed by the Association Manager.
- Create weekly project status report for long- and short-term projects.
- Maintain a calendar of building activity.
- Move-In, Move-Out Dates/Schedules: Coordinate move in of new tenants and support unit owner in assisting lessees as they acclimate to the Association, as per Rules and Regulations, electronic fob, and garage card, etc.
- Maintain secure key entry system by keeping all key-records updated in the database and in the entry system.
- Ensure that information utilized by other staff is kept current
Oversee/Facilitate On-Site Staff
- Perform the role as team leader of staff.
- Ensure that employees have necessary tools, and access to necessary physical and informational resources to do their work.
- Conduct regular “check in “meetings with the on-site staff. Communicate new procedures/polices to staff.
- Ensure that staff procedures and performance are consistent with objectives of the Board of Directors, FirstService Residential management practices, and the rules of the Association.
- Coordinate appropriate coverage of Office and Building Maintenance Caretaker for holiday, vacation or sick time.
Building Maintenance
- Maintain an annual maintenance calendar and update as needed. Review maintenance check lists with the Caretaker/Maintenance staff and Association Manager
- Maintain Vendor List
- Gather detailed bids as directed by Associations Manager or Board for major non-recurring projects or for requested changes in recurring vendor contracts.
- Coordinate day-to-day building maintenance issues with staff and/or vendors and make sure that proper authorization for the job is acquired before starting the project.
- Write Work Orders for On-Site Maintenance Tasks
- Advise homeowners on issues of homeowner versus association expenses.
- Ensure cleanliness and condition of the building and the surroundings by walking the property interior and exterior weekly and initiating necessary action to correct conditions.
- Ensure compliance and safety as it pertains to all applicable procedures including building safety and emergency procedures.
- Conduct quarterly safety walk-throughs utilizing checklist and coordinate any issues with the corporate Safety Committee.
- Work with Association Manager on larger maintenance projects. Communicate deficiencies in need of attention.
Contact and Advise Contractors Serving the Association
- Advise contractors of homeowner versus association responsibility.
- Authorize appropriate work as directed by the Association Manager.
- Monitor contractor compliance with the Rules and Regulations
- Oversee work to its satisfactory completion.
Financial Management
- Submit charge forms to Association in a timely manner for charges and payments made by owners
- Review and approve vendor invoices in Avid
- Understand and review monthly financial reports
- Understand the annual budget and reserve plan
- Work with Association Manager to provide information for annual budgeting process
Organize Payroll for On-Site Employees
- Review hours submitted by building staff
- Oversee and approve payroll in ADP, make corrections when necessary.
Miscellaneous Duties/Projects
- Place orders for supplies and services needed for the Association.
- Create/maintain an effective filing system for the office and shared files.
- Work on miscellaneous projects, as necessary or as requested by Association Manager.
- Work on miscellaneous duties and tasks as necessary for proper operation of the building.
Security and Camera System
- Maintain and manage the secure key entry system, including updating key records in both the database and access control system. Program electronic key fobs and garage remotes with appropriate unit and resident information.
- Order additional fobs and garage cards well in advance of running out
- Ensure performance of camera monitoring system and educate staff on system capabilities. Record incident retrievals.
- Use camera views to assist in managing the building and adjust views when necessary. Calibrate clocks on all cameras for accuracy.
- Prepare incident reports for incidents that take place in the building. Take pictures of the incident as soon as possible.
- Contact the security vendor when necessary for security system tweak, and for questions, requests, and additional training.
Meetings
- Attend monthly Board meetings as well as the Annual meeting.
- Assist Association Manager in preparing Board packets.
- Post approved agenda.
- Draft meeting minutes if needed.
- Follow up with Association Manager to coordinate action items.
Oversee Unit Leasing Compliance
- Distribute Leasing Requirements paperwork to those who may be moving in.
- Communicate with unit owners upon discovery of a resident who has leased a unit from an owner who has neglected to submit required paperwork.
- Coordinate move in of new tenant.
Additional Duties & Responsibilities
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned
Supervisory Responsibility:
- Direct supervision of onsite staff.
Skills & Qualifications:
- Associate’s or Bachelor’s Degree
- Previous Association Management experience or a general understanding of Condo Associations
- Excel, Outlook and Word experience
- Customer service focused and understands the value of a smile and positive interaction.
- Ability to work as a team and communicate with fellow team members: Community Association Manager, Maintenance Manager and Office Attendants.
- Ability to multi-task and prioritize duties.
- Professional demeanor and collaborative attitude.
- Proactive and deadline oriented.
- Resourceful and decisive in handling of daily issues.
- Articulate and can communicate clearly in writing and verbally.
- Superior attention to detail, organizational and follow-up abilities.
- Reliable, punctual, and discreet.
Physical Requirements:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
- Standing, sitting, walking throughout the property, ability to lift/move up to 30 lbs., use of a keyboard
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours may occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
What We Offer:
As a part-time non-exempt associate, you will be eligible benefits to include your choice of dental plans, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for sick time off benefits and a 401k with company match.
Compensation: $30 an hour
Disclaimer Statement:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
See All 54 Office Manager Jobs in Minnesota
Find roles in Minnesota that match your experience and apply in just a few clicks.
Find Office Manager JobsOffice Manager Jobs by City in Minnesota
Where Minnesota roles are concentrated, by current openings.
Office Manager Job Market in Minnesota
A snapshot from current Minnesota openings, updated as new roles post.
Who's Hiring
What Minnesota Employers Look For
The qualifications that appear most often in office manager jobs across Minnesota.
- Associate or bachelor's degree in business administration or a related field preferred
- Three or more years of administrative or office coordination experience required
- Proficiency in Microsoft Office Suite and practice management or ERP software
- Experience managing budgets, vendor contracts, and facilities in a Minnesota organization
- Strong knowledge of HIPAA compliance requirements for healthcare office settings
- Demonstrated ability to supervise staff, delegate tasks, and coordinate cross-departmental workflows
Office Manager Jobs in Minnesota: Frequently Asked Questions
How do you become a office manager in Minnesota?
Most Minnesota employers expect at minimum an associate degree in business administration, though a bachelor's degree is increasingly preferred in healthcare and legal settings. There is no state-issued license required to work as an office manager in Minnesota, but candidates who earn credentials such as the Certified Administrative Professional designation or complete a medical office administration program at institutions like Hennepin Technical College or Saint Paul College stand out in a competitive applicant pool.
How much do office managers make in Minnesota?
Office managers in Minnesota earn a median of about $76,440 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $49,920 for the lowest 10% to over $106,100 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire office managers in Minnesota?
Companies currently hiring office managers in Minnesota include Aspen Dental, Culligan Water, and Behavioral Health, per current listings on Migrate Mate as of October 2026. Minnesota's large healthcare networks, regional law firms, and financial services headquarters generate particularly consistent demand for office management roles throughout the year.
Which Minnesota cities have the most office manager jobs?
Saint Paul, Rochester, and Minnetonka have the most office manager openings in Minnesota. The Twin Cities account for the largest share because of the concentration of corporate headquarters, major hospital systems, and nonprofit organizations based there, while Rochester's openings are driven heavily by Mayo Clinic and its affiliated medical campus, making healthcare office management especially prominent in that market.
Are there remote office manager jobs in Minnesota?
Yes, but they're rare. Office managers typically handle on-site coordination, facilities oversight, and in-person staff supervision, which limits full remote availability. About 8% of office manager openings tied to Minnesota are remote or hybrid as of October 2026, with hybrid arrangements most common in corporate and financial services settings where scheduling and vendor coordination can be handled partly off-site.
How can I get hired as a office manager in Minnesota with little or no experience?
The most realistic entry path is securing a receptionist, administrative assistant, or office coordinator role at a large Minnesota employer such as a Twin Cities hospital system, a regional law firm, or a nonprofit organization, then building toward management responsibility from within. Large healthcare employers in Minnesota frequently promote from coordinator to office manager roles once candidates demonstrate scheduling, billing, or compliance competency. Completing a medical or legal office administration certificate at a Minnesota community college gives applicants a concrete credential that compensates for limited work history.
Where can I find and apply to office manager jobs in Minnesota?
You can find and apply to office manager jobs in Minnesota on Migrate Mate, which lists current openings from employers hiring across the state. Search the listings for roles that match your experience and specialization, then apply directly to the ones that fit.
See All 54 Office Manager Jobs in Minnesota
Find roles in Minnesota that match your experience and apply in just a few clicks.
Find Office Manager Jobs