Office Manager Jobs in Florida
Office Manager jobs in Florida are in strong demand, with active hiring concentrated in healthcare administration, real estate, legal services, and professional services firms at every level from entry-level administrative coordinator through senior operations manager. The largest hiring metros are Miami, Tampa, and Orlando, where major employers like AdventHealth, HCA Florida, and Carnival Corporation maintain substantial administrative operations. The most sought-after specialties in Florida include medical office management, property management administration, and legal office coordination. Find a role that fits below and apply directly.
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We are a small, growing South Florida construction, remodeling, and property management company looking for an experienced, highly organized Office Manager/Bookkeeper to serve as the operational hub of the team — overseeing daily accounting and administrative operations and keeping every project moving smoothly through permitting, scheduling, subcontractor coordination, invoicing, and client updates. Your responsibilities will include scheduling meetings, paying invoices, purchasing materials, managing properties, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
- Daily use of QuickBooks and Buildium, including creating estimates, invoices, and purchase orders, tracking expenses, and basic job costing.
- Accounts Receivable and Accounts Payable.
- Bank reconciliations and general journal entries.
- Process payroll through ADP.
- Prepare customer invoices and progress billing, including AIA billing documents (Applications for Payment / G702-G703, Schedule of Values, and Change Orders).
- Manage collections: follow up with clients on payments, make collection calls, and keep ownership informed of payment status.
- Coordinate vendor payments and purchasing.
- Assist with project budgeting and financial tracking.
- Prepare and track Notices to Owner (NTOs), permit applications, NOCs, lien waivers, and releases of lien.
- Process and coordinate permitting, inspections, and project approvals with Miami-area municipalities (Miami-Dade, City of Miami, and Miami Beach), following up and flagging anything that could delay a job.
- Manage subcontractor files, Certificates of Insurance (COIs), W-9s, and other compliance documentation, including tracking coverage renewals.
- Coordinate subcontractors and vendors: confirm crews, keep commitments on track, and route purchase orders and paperwork.
- Manage material pricing, ordering, and delivery coordination.
- Supervise employees and ensure projects remain on schedule and within budget where applicable.
- Manage calendars, appointments, meetings, and inspections for the office, ownership, and project management team.
- Monitor and report on the status and progress of active projects.
- Maintain organized digital and physical project files, documentation, and tracking logs.
- Serve as the communication hub across clients, prospects, subcontractors, vendors, building management, architects, designers, inspectors, and field personnel, including Spanish-speaking workers.
- Answer phone calls and monitor, prioritize, and respond to a high volume of emails professionally.
- Provide clients with friendly updates, schedule notices, selection reminders, and change-order paperwork.
- Assist with preparing estimates, proposals, contracts, and other project documentation (training provided as needed).
- Provide direct administrative support to the owner: scheduling, follow-ups, errands, and general office operations.
- Assist in improving office procedures and overall workflow.
- Persuasive, professional phone communication, including comfort with outbound and cold calls to help build partnerships that support business development (where applicable to the role).
- Prioritize and juggle multiple requests based on urgency and impact, taking direction from more than one person.
- Take on additional responsibilities as the role and the business evolve.
- High school diploma/GED required, some college preferred
- Previous experience as an Office Manager or similar position preferred
- Understanding of office equipment, systems, and procedures
- Skilled in QuickBooks, ADP, Buildium, Microsoft Office, Excel, and Google Sheets
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
- AI knowledge is welcome.
See All 344+ Office Manager Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Office Manager JobsOffice Manager Jobs by City in Florida
Where Florida roles are concentrated, by current openings.
Office Manager Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
- Aspen Dental22
- State of Florida10
- Coast Dental9
- The Aspen7
- VIPcare4
Top Industries Hiring
- Healthcare & Medical Services13
- Construction & Real Estate2
- Consulting & Professional Services2
- Retail1
- Education1
What Florida Employers Look For
The qualifications that appear most often in office manager jobs across Florida.
- Bachelor's degree in business administration, management, or a related field preferred
- Three or more years of office management or administrative leadership experience
- Proficiency in Microsoft Office Suite and cloud-based office management platforms
- Experience managing vendor relationships, budgets, and facilities operations
- Strong knowledge of HR administrative functions including onboarding and scheduling
- Familiarity with Florida-specific business compliance and professional licensing requirements
Office Manager Jobs in Florida: Frequently Asked Questions
How do you become a office manager in Florida?
Florida does not require a state-issued license to work as an office manager in most industries, so the path typically starts with a bachelor's degree in business administration or a related field. Candidates entering medical office management may pursue the Certified Medical Manager credential, which is widely recognized by Florida healthcare employers. Building experience through administrative assistant or coordinator roles in Florida's healthcare, legal, or real estate sectors is the most common route to full office manager positions.
How much do office managers make in Florida?
Office managers in Florida earn a median of about $64,360 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $43,720 for the lowest 10% to over $101,670 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire office managers in Florida?
Employers hiring office managers in Florida right now include Aspen Dental, State of Florida, and Coast Dental, based on current listings on Migrate Mate as of September 2026. Florida's concentration of large healthcare systems, regional law firms, and real estate companies means consistent demand for experienced office managers across the state.
Which Florida cities have the most office manager jobs?
Miami, Orlando, and Tampa have the most office manager openings in Florida. Miami leads because of its dense concentration of international business headquarters, legal firms, and healthcare groups, while Tampa and Orlando generate strong demand through their growing corporate campuses, regional medical centers, and hospitality industry operations.
Are there remote office manager jobs in Florida?
Yes, but they're less common, since office management is fundamentally an on-site coordination role. About 5% of office manager openings tied to Florida are remote or hybrid as of September 2026, and those tend to be concentrated in technology companies and larger corporations where administrative oversight can be partially handled digitally. Vendor coordination, facilities management, and in-person staff support remain largely on-site functions.
How can I get hired as a office manager in Florida with little or no experience?
The most realistic entry path is landing a receptionist, administrative assistant, or office coordinator role at a Florida healthcare system, law firm, or real estate company and building into management from within. Large Florida employers like AdventHealth and regional property management groups regularly promote from administrative support roles. Earning a Certified Administrative Professional credential gives candidates a measurable edge, and community colleges throughout Florida offer business administration programs that pair well with entry-level administrative work.
Where can I find and apply to office manager jobs in Florida?
You can find and apply to office manager jobs in Florida on Migrate Mate, which lists current openings across the state. Search the available roles, find the ones that match your experience and location, and apply directly to the positions that fit.
See All 344+ Office Manager Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
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