Office Manager Jobs in Miami, FL
Office Manager jobs in Miami are concentrated in Brickell, Downtown, Coral Gables, and Doral, with strong demand across healthcare, real estate, legal, and professional services. Employers hiring right now include Ricoh, iTekz, and Highgate. Scan the live roles below and apply to whichever ones fit.
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- Flexible Scheduling
- Competitive Compensation
- Careers Advancement
We are a small, growing South Florida construction, remodeling, and property management company looking for an experienced, highly organized Office Manager/Bookkeeper to serve as the operational hub of the team — overseeing daily accounting and administrative operations and keeping every project moving smoothly through permitting, scheduling, subcontractor coordination, invoicing, and client updates. Your responsibilities will include scheduling meetings, paying invoices, purchasing materials, managing properties, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
- Daily use of QuickBooks and Buildium, including creating estimates, invoices, and purchase orders, tracking expenses, and basic job costing.
- Accounts Receivable and Accounts Payable.
- Bank reconciliations and general journal entries.
- Process payroll through ADP.
- Prepare customer invoices and progress billing, including AIA billing documents (Applications for Payment / G702-G703, Schedule of Values, and Change Orders).
- Manage collections: follow up with clients on payments, make collection calls, and keep ownership informed of payment status.
- Coordinate vendor payments and purchasing.
- Assist with project budgeting and financial tracking.
- Prepare and track Notices to Owner (NTOs), permit applications, NOCs, lien waivers, and releases of lien.
- Process and coordinate permitting, inspections, and project approvals with Miami-area municipalities (Miami-Dade, City of Miami, and Miami Beach), following up and flagging anything that could delay a job.
- Manage subcontractor files, Certificates of Insurance (COIs), W-9s, and other compliance documentation, including tracking coverage renewals.
- Coordinate subcontractors and vendors: confirm crews, keep commitments on track, and route purchase orders and paperwork.
- Manage material pricing, ordering, and delivery coordination.
- Supervise employees and ensure projects remain on schedule and within budget where applicable.
- Manage calendars, appointments, meetings, and inspections for the office, ownership, and project management team.
- Monitor and report on the status and progress of active projects.
- Maintain organized digital and physical project files, documentation, and tracking logs.
- Serve as the communication hub across clients, prospects, subcontractors, vendors, building management, architects, designers, inspectors, and field personnel, including Spanish-speaking workers.
- Answer phone calls and monitor, prioritize, and respond to a high volume of emails professionally.
- Provide clients with friendly updates, schedule notices, selection reminders, and change-order paperwork.
- Assist with preparing estimates, proposals, contracts, and other project documentation (training provided as needed).
- Provide direct administrative support to the owner: scheduling, follow-ups, errands, and general office operations.
- Assist in improving office procedures and overall workflow.
- Persuasive, professional phone communication, including comfort with outbound and cold calls to help build partnerships that support business development (where applicable to the role).
- Prioritize and juggle multiple requests based on urgency and impact, taking direction from more than one person.
- Take on additional responsibilities as the role and the business evolve.
- High school diploma/GED required, some college preferred
- Previous experience as an Office Manager or similar position preferred
- Understanding of office equipment, systems, and procedures
- Skilled in QuickBooks, ADP, Buildium, Microsoft Office, Excel, and Google Sheets
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
- AI knowledge is welcome.
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Find Office Manager JobsOffice Manager Job Market in Miami
Who's Hiring
- Ricoh12
- iTekz12
- Highgate12
- MAJORITY12M
- Cat Hotel12C
Top Industries Hiring
- Manufacturing12
- Technology & Software12
- Electronics & Hardware12
Office Manager Jobs in Miami: Frequently Asked Questions
How do I get a office manager job in Miami?
Focus your search on Brickell and Coral Gables, where law firms, financial services companies, and corporate headquarters cluster and hire office managers consistently. Healthcare networks and real estate firms across Miami-Dade also post regularly. Candidates who demonstrate bilingual fluency in English and Spanish stand out in Miami's market, as do those with experience managing multi-site or high-volume professional offices.
Which companies hire office managers in Miami?
Companies currently hiring office managers in Miami include Ricoh, iTekz, and Highgate, per current listings on Migrate Mate as of September 2026. Miami's mix of global headquarters, regional offices, and fast-growing healthcare and hospitality groups means demand comes from a wide range of employer types and sizes.
Are there remote office manager jobs in Miami?
Yes, though office manager roles are often on-site given the hands-on coordination they require. About 19% of office manager openings tied to Miami are remote or hybrid as of September 2026, skewing toward positions at tech-adjacent firms or companies with distributed teams. Scheduling, vendor management, and administrative oversight functions are the duties most likely to shift to a hybrid arrangement locally.
How can I get a office manager job in Miami with little or no experience?
The most realistic entry path in Miami is through administrative assistant or office coordinator roles at healthcare clinics, real estate agencies, or hospitality management companies, all of which hire steadily and promote from within. Smaller Brickell and Wynwood startups often hire office coordinators who take on broader responsibilities quickly. Bilingual candidates and those comfortable with property management or healthcare software gain an edge with Miami employers specifically.
Which industries hire the most office managers in Miami?
Miami office manager roles concentrate in Manufacturing, Technology & Software, and Electronics & Hardware, based on current listings on Migrate Mate as of September 2026. Miami's status as a regional hub for Latin American business, a growing tech corridor, and one of Florida's largest healthcare markets keeps demand across these sectors consistently high.
See All 344+ Office Manager Jobs in Miami
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