Bookkeeper Jobs in Rochester, NY
Bookkeeper jobs in Rochester, New York are in steady demand, concentrated in the East End business corridor, Downtown, and the Henrietta commercial district across healthcare, manufacturing, and professional services. Employers actively hiring include Transcat, Oaks, and Cornell University. Find a role that fits below and apply directly.
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Showing 5 of 221+ Bookkeeper jobs
Position Summary
The Bookkeeper manages day-to-day accounting and office administration, including accounts payable, accounts receivable, collections, reconciliations, payroll accounting support, tax filings, financial reporting, record keeping and front-office coordination. The role works with management, operations leadership and the outside CPA firm, maintains accurate and confidential records, and supports continued improvement of accounting systems and office workflows.
Essential Responsibilities
· Manage accounts payable from invoice verification through coding, entry, approval routing and payment; monitor cash flow and recommend or approve payment timing, including high-value invoices.
· Manage accounts receivable, including customer invoicing, cash/check/ACH receipts, weekly cash application files, credits, write-offs, aging review, collections calls, COD determinations and customer payment arrangements.
· Process journal entries, electronic bank deposits, payroll accounting entries and CPA-provided adjusting entries; maintain subsidiary accounts by verifying, allocating and posting transactions.
· Reconcile bank and credit card accounts, maintain petty cash records, review ACH payments and check images as an internal control.
· Work with purchasing software to maintain and update records of received and paid purchase orders.
· Support month-end and year-end close. Gather bank, loan and investment statements; calculate inventory; report capital equipment acquisitions and dispositions; evaluate repair and maintenance items for expensing versus capitalization; and coordinate information with the outside CPA firm.
· Prepare and process monthly, quarterly and annual tax-related filings and payments, including sales tax, estimated New York State tax payments and 1099 preparation. Maintain sales-tax policies, exemptions and ST-121 forms.
· Prepare management reporting, including profit reports; weekly sales; bi-weekly A/R aging; monthly sales summaries; and monthly interim financial statements.
· Maintain accurate customer and vendor master records, certificates of insurance, and organized paper and electronic accounting records.
· Improve QuickBooks Online Advanced layouts, workflows and functionality; support accounting-system conversion through data validation, workflow setup, testing and documentation of new procedures.
Required Qualifications
· High school diploma or GED.
· Minimum of three years of bookkeeping experience in a business setting, with proven office administration or clerical experience.
· Working expertise in QuickBooks and strong proficiency with Microsoft Word, Excel and Outlook.
· Demonstrated knowledge of accounts payable, accounts receivable, reconciliations, general-ledger activity, financial records and routine reporting.
· Strong organization, accuracy, written and verbal communication, time management and follow-through.
· Ability to prioritize competing tasks, work independently and maintain complete discretion with financial and employee information.
· Professional phone etiquette and a steady, service-oriented approach with customers, vendors, visitors and employees.
Preferred Qualifications
· Associate degree in accounting, bookkeeping or a related field.
· QuickBooks certification and experience with QuickBooks Online Advanced or QuickBooks Enterprise, including an accounting-software conversion.
· Familiarity with federal, New York State and sales-tax requirements.
· Experience in manufacturing, machine shops, metals, heat treating or industrial services.
· Familiarity with job costing, work orders, purchasing systems or shop-floor systems.
· Experience with Microsoft 365 tools, including Teams and SharePoint, plus payroll or benefits administration.
Success Profile
The successful candidate is organized, accurate and dependable; finishes what they start; learns new systems comfortably; improves broken processes rather than working around them; and communicates professionally with customers, vendors, leadership and plant personnel.
Pay: From $35.00 per hour
Expected hours: 10.0 – 15.0 per week
Benefits:
- Paid time off
People with a criminal record are encouraged to apply
Experience:
- QuickBooks Online: 2 years (Required)
- Microsoft Office: 3 years (Required)
Work Location: In person
Position Summary
The Bookkeeper manages day-to-day accounting and office administration, including accounts payable, accounts receivable, collections, reconciliations, payroll accounting support, tax filings, financial reporting, record keeping and front-office coordination. The role works with management, operations leadership and the outside CPA firm, maintains accurate and confidential records, and supports continued improvement of accounting systems and office workflows.
Essential Responsibilities
· Manage accounts payable from invoice verification through coding, entry, approval routing and payment; monitor cash flow and recommend or approve payment timing, including high-value invoices.
· Manage accounts receivable, including customer invoicing, cash/check/ACH receipts, weekly cash application files, credits, write-offs, aging review, collections calls, COD determinations and customer payment arrangements.
· Process journal entries, electronic bank deposits, payroll accounting entries and CPA-provided adjusting entries; maintain subsidiary accounts by verifying, allocating and posting transactions.
· Reconcile bank and credit card accounts, maintain petty cash records, review ACH payments and check images as an internal control.
· Work with purchasing software to maintain and update records of received and paid purchase orders.
· Support month-end and year-end close. Gather bank, loan and investment statements; calculate inventory; report capital equipment acquisitions and dispositions; evaluate repair and maintenance items for expensing versus capitalization; and coordinate information with the outside CPA firm.
· Prepare and process monthly, quarterly and annual tax-related filings and payments, including sales tax, estimated New York State tax payments and 1099 preparation. Maintain sales-tax policies, exemptions and ST-121 forms.
· Prepare management reporting, including profit reports; weekly sales; bi-weekly A/R aging; monthly sales summaries; and monthly interim financial statements.
· Maintain accurate customer and vendor master records, certificates of insurance, and organized paper and electronic accounting records.
· Improve QuickBooks Online Advanced layouts, workflows and functionality; support accounting-system conversion through data validation, workflow setup, testing and documentation of new procedures.
Required Qualifications
· High school diploma or GED.
· Minimum of three years of bookkeeping experience in a business setting, with proven office administration or clerical experience.
· Working expertise in QuickBooks and strong proficiency with Microsoft Word, Excel and Outlook.
· Demonstrated knowledge of accounts payable, accounts receivable, reconciliations, general-ledger activity, financial records and routine reporting.
· Strong organization, accuracy, written and verbal communication, time management and follow-through.
· Ability to prioritize competing tasks, work independently and maintain complete discretion with financial and employee information.
· Professional phone etiquette and a steady, service-oriented approach with customers, vendors, visitors and employees.
Preferred Qualifications
· Associate degree in accounting, bookkeeping or a related field.
· QuickBooks certification and experience with QuickBooks Online Advanced or QuickBooks Enterprise, including an accounting-software conversion.
· Familiarity with federal, New York State and sales-tax requirements.
· Experience in manufacturing, machine shops, metals, heat treating or industrial services.
· Familiarity with job costing, work orders, purchasing systems or shop-floor systems.
· Experience with Microsoft 365 tools, including Teams and SharePoint, plus payroll or benefits administration.
Success Profile
The successful candidate is organized, accurate and dependable; finishes what they start; learns new systems comfortably; improves broken processes rather than working around them; and communicates professionally with customers, vendors, leadership and plant personnel.
Pay: From $35.00 per hour
Expected hours: 10.0 – 15.0 per week
Benefits:
- Paid time off
People with a criminal record are encouraged to apply
Experience:
- QuickBooks Online: 2 years (Required)
- Microsoft Office: 3 years (Required)
Work Location: In person
See All 221+ Bookkeeper Jobs in Rochester
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Find Bookkeeper JobsBookkeeper Job Market in Rochester
Who's Hiring
- Transcat18
- Oaks18
- Cornell University18
- Labella Associates18
- GRAY LOCEY CPA PLLC18
Top Industries Hiring
- Education
- Food & Beverage
Bookkeeper Jobs in Rochester: Frequently Asked Questions
How do I get a bookkeeper job in Rochester?
The strongest path in Rochester is targeting its healthcare networks, regional manufacturers, and professional services firms, which consistently post bookkeeper openings. Concentrate your search Downtown and in Henrietta, where accounting support roles cluster. Candidates who demonstrate hands-on experience with accounts payable, payroll, and month-end close stand out. Familiarity with QuickBooks or Sage and experience in a multi-entity environment are particularly valued by Rochester's mid-sized employers.
Which companies hire bookkeepers in Rochester?
Companies currently hiring bookkeepers in Rochester include Transcat, Oaks, and Cornell University, per current listings on Migrate Mate as of November 2026. Rochester's employer mix leans toward regional healthcare systems, specialty manufacturers, and locally headquartered professional services firms, all of which maintain steady bookkeeping needs year-round.
Are there remote bookkeeper jobs in Rochester?
Yes, though availability depends on the role. Bookkeeping work that centers on data entry, reconciliations, and reporting is well-suited to remote arrangements, while positions tied to physical records or on-site payroll runs tend to require in-person presence. About 12% of bookkeeper openings tied to Rochester are remote or hybrid as of November 2026, with hybrid schedules most common among professional services and technology-adjacent employers in the greater Rochester area.
How can I get a bookkeeper job in Rochester with little or no experience?
The most realistic entry path in Rochester is targeting accounts payable or billing clerk roles at regional healthcare organizations or manufacturing firms, which regularly hire and train candidates with foundational accounting coursework. Monroe Community College's accounting programs are recognized by local employers and can strengthen your application. Temporary and contract placements through Rochester-area staffing firms also provide a credible way to build hands-on experience and transition into a permanent bookkeeper role.
Which industries hire the most bookkeepers in Rochester?
The sectors hiring the most bookkeepers in Rochester are Education and Food & Beverage, based on current listings on Migrate Mate as of November 2026. Rochester's deep roots in optics, medical devices, and regional healthcare, combined with its dense professional services community, create consistent demand for bookkeeping support across businesses of all sizes.
Related Jobs in New York
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