Bookkeeper Jobs in New York

Junior Accountant

Organization: Project ReDirect, Inc. – New York Division
Program: Integrated Support Hotel Program
Location: Queens, New York
Employment Type: Full-Time, Non-Exempt
Reports To: Finance Director / Controller
Salary Range: $52,000–$76,000 annually

Position Summary

Project ReDirect, Inc. (PRD) is a 501(c)(3) nonprofit human services organization providing residential services, community-based programming, and emergency and transitional housing to individuals and families.

We are seeking a detail-oriented and motivated Junior Accountant to join our New York City financial operations team supporting the Integrated Support Hotel Program.

The Junior Accountant will assist with daily accounting activities, accounts payable and receivable, financial reconciliations, government contract invoicing, budget monitoring, and financial reporting.

The ideal candidate will possess strong QuickBooks and Microsoft Excel skills, demonstrate excellent attention to detail, and have an interest in nonprofit financial management. Experience with New York City's Passport invoicing system is preferred, but not required.

Essential Duties and Responsibilities

1. General Accounting and Reconciliation

• Maintain accurate and timely financial transactions in QuickBooks.
• Perform monthly bank, credit card, and general ledger reconciliations.
• Prepare journal entries and assist with month-end and year-end closing activities.
• Review accounting records for accuracy, completeness, and proper expense classification.
• Identify discrepancies and work with the Finance Director or Controller to resolve them.
• Maintain accurate financial records across assigned programs and cost centers.

2. Government Contract Invoicing

• Prepare and enter monthly invoicing information into the Passport system.
• Review invoices and supporting documentation for accuracy and completeness before submission.
• Reconcile invoicing information with QuickBooks and internal financial reports.
• Monitor invoicing deadlines to support timely reimbursement of program expenditures.
• Coordinate with program directors and administrative personnel to obtain required financial documentation.
• Assist with tracking outstanding government contract receivables and resolving billing discrepancies.

3. Accounts Payable and Receivable

• Review, code, and process vendor invoices and employee expense reimbursements.
• Assist with preparation of check payments, ACH transactions, and wire transfer documentation.
• Maintain accurate vendor payment records and supporting documentation.
• Record incoming payments, contract reimbursements, and other revenue.
• Monitor outstanding payables and receivables and report discrepancies.
• Ensure financial transactions comply with established internal controls and approval procedures.

4. Budget Monitoring and Financial Reporting

• Assist with preparing monthly budget-versus-actual financial reports.
• Track expenditures by program, contract, and cost center.
• Support accurate allocation of expenses across government-funded programs.
• Assist in preparing financial schedules and management reports.
• Identify unusual spending patterns or budget variances for management review.
• Support timely and accurate financial reporting for the New York Division.

5. Audit and Financial Compliance

• Maintain organized, accurate, and audit-ready accounting records.
• Assist with annual independent audits and financial compliance reviews.
• Prepare supporting schedules and documentation for government funding agencies.
• Support compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and organizational policies.
• Maintain confidentiality of employee, vendor, client, and organizational financial information.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Zero to two years of accounting experience; relevant internships will be considered.
• Working knowledge of QuickBooks.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and financial spreadsheets.
• Basic understanding of accounting principles, journal entries, and account reconciliations.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent attention to detail and ability to meet deadlines.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience in nonprofit accounting or government-funded human services programs.
• Familiarity with New York City government contract invoicing and the Passport system.
• Experience with accounts payable, accounts receivable, and bank reconciliations.
• Understanding of nonprofit fund accounting and program-specific expense allocations.
• Experience supporting multiple programs, locations, or cost centers.

Key Competencies

• Accuracy and financial accountability
• Strong attention to detail
• Organizational and time-management skills
• Integrity and confidentiality
• Ability to work independently and collaboratively
• Analytical thinking and problem-solving
• Willingness to learn new accounting systems and procedures
• Commitment to Project ReDirect's mission and service delivery standards

Compensation and Benefits

Project ReDirect offers a competitive benefits package, including:

• Medical, dental, and vision insurance
• Paid time off and paid holidays
• Retirement savings plan
• Professional development and training opportunities
• Opportunities for career advancement

Equal Employment Opportunity

Project ReDirect, Inc. is an Equal Opportunity Employer. We are committed to fostering a diverse, inclusive, and respectful workplace. Qualified applicants will receive consideration for employment without regard to any legally protected characteristic.