Business Office Associate Jobs in San Antonio, TX
Business Office Associate jobs in San Antonio are concentrated in the South Texas Medical Center corridor, downtown's central business district, and the Stone Oak and Westover Hills commercial zones, with strong demand from healthcare networks, financial services firms, and large regional employers. Employers hiring right now include CHRISTUS Health, Trinity Hospice, and Heartland Dental. See the openings below and apply to the ones that match your experience.
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Daniela Dental is looking for a Front Office Assistant to join our team.
- MUST have dental front office experience.
- Working Schedule: Monday/Wednesday 7:50 am to 4:00 pm; Tuesday/Thursday 7:50 to 5:30 pm; Fridays
About DANIELA DENTAL
DANIELA DENTAL, like each Heartland Dental supported office, is unique to the community and the patients they serve.
- Join a 6 person team that thrives on collaboration, communication, and community
- Located on Babcock road near Oakland Estates
- Energetic, Engaging and Fast-Paced Team
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.
Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.
More about the role
- Greet and welcome patients as they enter the office to create a great first impression of our team
- Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
- Utilize Dentrix for patient scheduling and records
- Schedule and confirm appointments for multiple providers in the office
- File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
- Post insurance and patient payments and process accounts receivables
- Review treatment plan fees and payment options with patients
- Partner with the providers and team to implement Heartland Dental systems to optimize office potential
What You’ll Gain
- Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
- Front loaded education and training, providing you the opportunity to develop to your full potential
- Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
- Access to on-demand Daily Pay
Minimum Qualifications
- Experience working in a fast-paced and customer-centric environment
- Excellent communication and organizational skills
- The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.
Preferred Experience
- 1+ years of experience in a dental or medical setting
- 1+ years of experience with insurance billing and accounts receivable
- Dentrix or other dental software experience
Physical Requirements:
- Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Availability to attend virtual training sessions (or in-person) periodically throughout the year
- As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.
At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.
Daniela Dental is looking for a Front Office Assistant to join our team.
- MUST have dental front office experience.
- Working Schedule: Monday/Wednesday 7:50 am to 4:00 pm; Tuesday/Thursday 7:50 to 5:30 pm; Fridays
About DANIELA DENTAL
DANIELA DENTAL, like each Heartland Dental supported office, is unique to the community and the patients they serve.
- Join a 6 person team that thrives on collaboration, communication, and community
- Located on Babcock road near Oakland Estates
- Energetic, Engaging and Fast-Paced Team
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.
Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.
More about the role
- Greet and welcome patients as they enter the office to create a great first impression of our team
- Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
- Utilize Dentrix for patient scheduling and records
- Schedule and confirm appointments for multiple providers in the office
- File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
- Post insurance and patient payments and process accounts receivables
- Review treatment plan fees and payment options with patients
- Partner with the providers and team to implement Heartland Dental systems to optimize office potential
What You’ll Gain
- Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
- Front loaded education and training, providing you the opportunity to develop to your full potential
- Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
- Access to on-demand Daily Pay
Minimum Qualifications
- Experience working in a fast-paced and customer-centric environment
- Excellent communication and organizational skills
- The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.
Preferred Experience
- 1+ years of experience in a dental or medical setting
- 1+ years of experience with insurance billing and accounts receivable
- Dentrix or other dental software experience
Physical Requirements:
- Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Availability to attend virtual training sessions (or in-person) periodically throughout the year
- As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.
At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.
See All 86 Business Office Associate Jobs in San Antonio
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Who's Hiring
Business Office Associate Jobs in San Antonio: Frequently Asked Questions
How do I get a business office associate job in San Antonio?
The most direct path in San Antonio is targeting the city's dominant hiring sectors: large hospital systems and specialty clinics in the Medical Center, insurance and financial services firms clustered in Westover Hills, and corporate operations centers downtown. Candidates who pair administrative credentials with familiarity in medical billing, claims processing, or financial recordkeeping stand out locally. Applying directly through employer career portals for San Antonio-based openings gives you the strongest edge.
Which companies hire business office associates in San Antonio?
San Antonio business office associate roles are posted by CHRISTUS Health, Trinity Hospice, and Heartland Dental and others right now, based on current listings on Migrate Mate as of September 2026. The local market is anchored by healthcare networks, regional banks, and large insurance carriers that maintain substantial administrative operations throughout the city.
Are there remote business office associate jobs in San Antonio?
Yes, though availability depends heavily on the role type, since positions tied to patient intake, in-person records, or facility operations are almost always on-site. About 0% of business office associate openings tied to San Antonio are remote or hybrid as of September 2026, with the most flexibility found in insurance billing, accounts receivable, and financial operations roles. Healthcare-adjacent positions within the Medical Center corridor tend to require in-person attendance.
How can I get a business office associate job in San Antonio with little or no experience?
The most realistic entry point in San Antonio is targeting front-desk coordinator or patient services representative roles at Medical Center clinics and urgent care networks, which routinely hire candidates without extensive prior experience and provide on-the-job billing and administrative training. Community college certificate programs through San Antonio College in medical office administration or business administration also improve candidacy. Entry-level accounts payable and data entry roles at downtown corporate offices are another practical lateral path.
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