CEO Jobs

Job Summary

We are seeking an experienced Executive Assistant to support the owner and CEO of several privately held companies involved in engineering, advanced manufacturing, technology and government contracting.

This position requires a highly organized, resourceful professional with excellent judgment, strong communication skills and the ability to work independently.

The Executive Assistant will manage executive scheduling, travel arrangements, correspondence, administrative coordination and follow-up activities across multiple businesses. The position also includes limited personal-calendar coordination.

Our goal is to find a dependable professional who can anticipate needs, resolve routine problems and reduce the CEO's administrative workload.

We value initiative, sound judgment and reliability more than formal titles or educational credentials. The successful candidate will have opportunities to expand responsibilities and grow professionally as the businesses develop.

Key Responsibilities

Executive Scheduling and Calendar Management

• Manage the CEO's business calendar across multiple companies.
• Coordinate meetings, appointments, conference calls and business events.
• Resolve scheduling conflicts and prioritize competing commitments.
• Coordinate with internal managers, customers and outside organizations.
• Ensure meeting materials, agendas and relevant information are available in advance.
• Protect time for priority business activities and reduce unnecessary interruptions.

Travel and Logistics

• Arrange flights, hotels, rental vehicles and other travel requirements.
• Manage airline check-ins, boarding passes and travel itineraries.
• Monitor travel changes and resolve routine problems independently.
• Coordinate business travel with calendar commitments.
• Assist with expense reporting and travel documentation.

Email and Correspondence

• Review, organize and prioritize executive correspondence as authorized.
• Identify urgent matters and distinguish routine issues from matters requiring executive decisions.
• Prepare draft emails, letters and other communications.
• Track outstanding requests and follow up with appropriate personnel.
• Maintain organized electronic records and correspondence.

Administrative and Business Coordination

• Coordinate administrative activities across multiple affiliated businesses.
• Communicate with office managers, department heads and administrative personnel.
• Maintain action-item lists and track important deadlines.
• Follow up on assigned matters until completion.
• Coordinate document reviews, approvals and electronic signatures.
• Assist with meeting preparation and executive administrative requirements.
• Develop practical systems to improve scheduling, communication and administrative efficiency.

Limited Personal Schedule Coordination

• Coordinate selected personal appointments and calendar commitments.
• Communicate with the CEO's spouse as needed to maintain an accurate family and personal calendar.
• Assist with occasional personal travel and related scheduling arrangements.
• Maintain appropriate professional boundaries and confidentiality.

Personal scheduling is a secondary responsibility. The position primarily supports business operations.

Required Qualifications

• Minimum five years of experience supporting senior executives, business owners or organizational leadership.
• Demonstrated ability to manage complex calendars, travel and correspondence.
• Strong independent judgment and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to anticipate needs and act without continuous supervision.
• Proficiency with Microsoft Outlook, Word, Excel, Teams and related applications.
• Ability to manage confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• Availability to work on-site during normal business hours.

Preferred Qualifications

• Experience directly supporting a CEO, president or business owner.
• Experience coordinating activities across multiple companies or departments.
• Background in engineering, manufacturing, government contracting or professional services.
• Experience supporting military or government organizations.
• Familiarity with modern productivity tools, electronic document management and AI-assisted administrative applications.
• Experience establishing administrative procedures and improving office efficiency.

Personal Attributes

We are particularly interested in candidates who:

• Think through problems before taking action.
• Anticipate what needs to happen next.
• Exercise sound judgment and recognize when executive involvement is necessary.
• Take ownership of assignments and follow through.
• Communicate clearly, professionally and tactfully.
• Adapt to changing schedules and competing priorities.
• Maintain confidentiality and professional boundaries.
• Work well with strong personalities and busy executives.
• Demonstrate reliability, maturity and a service-oriented attitude.

Professional Growth

We seek someone interested in building a long-term professional relationship with our organization.

The position offers direct exposure to executive-level business activities across several companies. As the employee demonstrates sound judgment and the ability to assume greater responsibility, opportunities for professional development, expanded duties and compensation growth may become available.

Supporting Veterans and Military Families

We welcome applications from veterans and military spouses. We recognize the organizational skills, adaptability and experience that military families often bring to the workplace.

All qualified candidates are encouraged to apply.

How to Apply

Please submit your resume and a brief description of your experience supporting senior executives.

We are particularly interested in examples of situations where you independently resolved scheduling conflicts, handled unexpected problems or improved an executive's daily efficiency.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• Are you a US Citizen?

Work Location: In person