CALSTART Visa Sponsorship Jobs USA
CALSTART is a nonprofit industry consortium focused on clean transportation technology, and it has a consistent record of sponsoring skilled international talent. For professionals in sustainability, policy, or technical consulting, CALSTART is a legitimate pathway into mission-driven work in the U.S. clean energy sector.
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Get Access To All JobsPlease be aware of recruiting scams!
All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat. CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
About The Role
The Program Associate – Voucher Reimbursement and Data Management will provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows, maintaining program data systems, and supporting awardee coordination. This role integrates voucher processing with Salesforce-based data tracking, import and export management, and reporting to enhance program efficiency and transparency. The Associate will also assist with cohort coordination, ensuring program management staff remain updated on awardee needs and progress.
Duties & Responsibilities
Voucher Payment Processing (35%)
- Manage payment requests for CMO Mobility Project Vouchers.
- Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines, providing clear and timely communication on payment status and compliance needs.
- Deliver timely reimbursement updates and summaries for project managers and leadership teams.
Salesforce and Data Systems Management (35%)
- Maintain accurate and up-to-date Salesforce and Airtable records for voucher reimbursement tracking, awardee activities, and reporting.
- Support data transparency, validation, and synthesis by reviewing and documenting analytics outputs developed by CALSTART’s Data and Analytics team, including data sources, assumptions, methodologies, file management practices, and data limitations to improve accessibility, accuracy, and audit readiness.
- Use Salesforce, Airtable, and intermediate- to advanced-level Excel tools, including structured trackers, pivots, lookups, and reconciliation tools, to translate quantitative outputs into clear qualitative insights, dashboards, and reports that support program management, internal decision-making, and external reporting.
- Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress, program impact, and synthesized qualitative and quantitative data across the project lifecycle.
Awardee and Cohort Support (20%)
- Provide guidance and resources to support awardees navigating reimbursement and documentation requirements, including developing and updating training materials and support tools.
- Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.
- Update program management staff with key awardee insights to support proactive responses to project timelines and milestones.
System and Process Development (10%)
- Contribute to continuous improvement of reimbursement and data management workflows.
- Support development of new processes for tracking insurance updates, milestone reporting, and Window 2 award implementation.
- Collaborate with internal teams to streamline cross-platform data flow and reporting.
Qualifications
- Experience in reimbursement, data management, or operational tracking.
- Proficiency with Salesforce or similar CRM or database systems.
- Experience building reports and maintaining accurate data workflows.
Desired
- Familiarity with CARB or state-funded grant programs.
- Experience with voucher-based or grant reimbursement systems.
- Understanding of transportation equity and clean mobility programs.
The Program Associate will manage day-to-day data and reimbursement processes independently while receiving direction on broader program goals.
Desired Qualifications
- Bachelor’s degree in a related field such as finance, program administration, or data analytics.
- Strong data management and reporting skills using Salesforce and Airtable.
- Intermediate to advanced Excel proficiency for data analysis, reconciliation, and reporting.
- High attention to detail in financial and data tracking.
- Ability to synthesize qualitative and quantitative information for internal and external reporting.
- Strong communication skills and ability to collaborate across teams.
- Knowledge of CARB processes and CMO program structures.
- Familiarity with data analytics environments and interpretation of Python-based analytical outputs, with no coding required.
- Spanish fluency for engagement with diverse communities.
We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.
We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!
Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Please be aware of recruiting scams!
All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat. CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
About The Role
The Program Associate – Voucher Reimbursement and Data Management will provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows, maintaining program data systems, and supporting awardee coordination. This role integrates voucher processing with Salesforce-based data tracking, import and export management, and reporting to enhance program efficiency and transparency. The Associate will also assist with cohort coordination, ensuring program management staff remain updated on awardee needs and progress.
Duties & Responsibilities
Voucher Payment Processing (35%)
- Manage payment requests for CMO Mobility Project Vouchers.
- Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines, providing clear and timely communication on payment status and compliance needs.
- Deliver timely reimbursement updates and summaries for project managers and leadership teams.
Salesforce and Data Systems Management (35%)
- Maintain accurate and up-to-date Salesforce and Airtable records for voucher reimbursement tracking, awardee activities, and reporting.
- Support data transparency, validation, and synthesis by reviewing and documenting analytics outputs developed by CALSTART’s Data and Analytics team, including data sources, assumptions, methodologies, file management practices, and data limitations to improve accessibility, accuracy, and audit readiness.
- Use Salesforce, Airtable, and intermediate- to advanced-level Excel tools, including structured trackers, pivots, lookups, and reconciliation tools, to translate quantitative outputs into clear qualitative insights, dashboards, and reports that support program management, internal decision-making, and external reporting.
- Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress, program impact, and synthesized qualitative and quantitative data across the project lifecycle.
Awardee and Cohort Support (20%)
- Provide guidance and resources to support awardees navigating reimbursement and documentation requirements, including developing and updating training materials and support tools.
- Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.
- Update program management staff with key awardee insights to support proactive responses to project timelines and milestones.
System and Process Development (10%)
- Contribute to continuous improvement of reimbursement and data management workflows.
- Support development of new processes for tracking insurance updates, milestone reporting, and Window 2 award implementation.
- Collaborate with internal teams to streamline cross-platform data flow and reporting.
Qualifications
- Experience in reimbursement, data management, or operational tracking.
- Proficiency with Salesforce or similar CRM or database systems.
- Experience building reports and maintaining accurate data workflows.
Desired
- Familiarity with CARB or state-funded grant programs.
- Experience with voucher-based or grant reimbursement systems.
- Understanding of transportation equity and clean mobility programs.
The Program Associate will manage day-to-day data and reimbursement processes independently while receiving direction on broader program goals.
Desired Qualifications
- Bachelor’s degree in a related field such as finance, program administration, or data analytics.
- Strong data management and reporting skills using Salesforce and Airtable.
- Intermediate to advanced Excel proficiency for data analysis, reconciliation, and reporting.
- High attention to detail in financial and data tracking.
- Ability to synthesize qualitative and quantitative information for internal and external reporting.
- Strong communication skills and ability to collaborate across teams.
- Knowledge of CARB processes and CMO program structures.
- Familiarity with data analytics environments and interpretation of Python-based analytical outputs, with no coding required.
- Spanish fluency for engagement with diverse communities.
We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.
We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!
Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Job Roles at CALSTART
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Get Access To All JobsTips for Finding CALSTART Visa Sponsorship Jobs USA
Target roles aligned with clean transportation expertise
CALSTART's sponsorship activity concentrates in technical and policy-facing roles tied to its clean transportation mission. Focusing your application on positions where your background directly supports fleet electrification, emissions programs, or transportation consulting strengthens your case considerably.
Understand how nonprofit consulting firms hire
As a consulting and professional services organization, CALSTART hires project-based talent with specialized skills. Demonstrating clear deliverables you've driven in past roles, rather than general experience, aligns better with how nonprofits in this space evaluate candidates for sponsorship-eligible positions.
Know which visa types CALSTART actively supports
CALSTART has sponsored H-1B visas and supported F-1 OPT and TN workers. If you're on OPT or a TN holder from Canada or Mexico, your profile may be a natural fit before committing to a full H-1B petition cycle.
Time your application around federal program cycles
CALSTART's work is closely tied to government grants and regulatory programs. Hiring often accelerates when new federal clean transportation funding is announced, so monitoring program announcements can help you time outreach to their talent team strategically.
Use verified sponsorship data to prioritize your search
Not every job posting signals real sponsorship willingness. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, helping you focus your energy on employers like CALSTART that have an active track record.
Highlight policy and technical bilingualism in your application
CALSTART sits at the intersection of government relations, technical consulting, and clean energy advocacy. Applicants who can bridge technical subject matter with policy or stakeholder communication tend to stand out in a sector where that combination is rare and valuable.
Frequently Asked Questions
Does CALSTART sponsor H-1B visas?
Yes, CALSTART sponsors H-1B visas. The organization has an established track record of filing H-1B petitions for skilled professionals in roles tied to its clean transportation and consulting work. If you're targeting CALSTART specifically, H-1B sponsorship is a realistic outcome, particularly for technical and policy-facing positions that require specialized expertise.
Which visa types does CALSTART sponsor?
CALSTART sponsors H-1B visas and has also supported workers on F-1 OPT and TN visa status. Green Card sponsorship has not been a consistent part of their sponsorship profile. If you're early in your U.S. work authorization journey on OPT, or you're a Canadian or Mexican national eligible for TN status, CALSTART may be a viable short-to-medium-term employer.
What types of roles at CALSTART are most likely to receive visa sponsorship?
Sponsorship at CALSTART tends to align with specialized, project-critical roles in clean transportation policy, technical program management, fleet electrification consulting, and market analysis. Positions where a candidate brings niche expertise in emissions standards, EV infrastructure, or federal transportation programs are most likely to justify the sponsorship process from the employer's perspective.
How do I find open visa-sponsored jobs at CALSTART?
Migrate Mate is the most efficient way to find visa-sponsored openings at CALSTART. The platform aggregates roles from verified sponsoring employers, so you can filter specifically for CALSTART and see positions where sponsorship is a realistic option, without wading through postings from employers with no sponsorship history.
How do I approach CALSTART's hiring process as an international applicant?
Lead with your substantive expertise in clean transportation, energy policy, or technical consulting before addressing your visa situation. CALSTART is an experienced sponsor, so they understand the process. Be transparent about your work authorization status early, confirm the role qualifies as a specialty occupation, and if you're on OPT, note how your timeline maps to the H-1B cap season to show you've thought through the logistics.