Administrative Assistant Jobs at Ensign Services with Visa Sponsorship
Ensign Services hires Administrative Assistants across a broad network of care and support facilities, and the company has a track record of sponsoring work visas for qualified candidates in this role. If you're on OPT, CPT, or seeking H-1B sponsorship, this is a company worth targeting seriously.
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Get Access To All JobsTransactions Administrative Assistant
Status: Full Time, non-exempt employee
Compensation: $24-$29 per hour, DOE.
Location: This position based onsite at the Service Center in San Juan Capistrano, CA
About the Company:
Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.
About the Opportunity
We’re looking for a dynamic Transactions Administrative Assistant to join our team who will provide essential administrative and coordination support to the Transactions legal team, including attorneys and paralegals. This role plays a key part in helping transactional matters move smoothly by organizing documentation, tracking updates, coordinating with internal and external partners, and ensuring information is accurate and accessible. In this role, you will help keep the Transactions team organized, learn new processes quickly, handle confidential information responsibly, and work closely with others in a busy team environment. If you are looking for an opportunity to build your skills, gain hands-on experience, and grow your career while supporting a collaborative legal team, we’d love to hear from you.
What You’ll Do
- Provide day-to-day administrative support to the Transactions legal team, including attorneys and paralegals.
- Coordinate with internal teams and external partners to help complete transactional documents, applications, and renewals.
- Collect, organize, file, and maintain transactional documents, applications, and renewal materials to ensure information is accurate, accessible, and well-tracked.
- Track and document transactional updates, provide timely status reports to leadership, and communicate urgent issues as they arise.
- Serve as a helpful internal resource for questions related to transactional matters.
- Support the Transactions team with a variety of tasks such as mailing, shipping, meeting coordination, filing, and other administrative needs.
- Work closely with internal and external partners to support collaboration and identify opportunities to improve processes.
- Support additional tasks and special ad hoc projects as assigned.
What We Require You Bring
- Minimum 2 years of relevant work experience in an administrative position or paralegal support.
- Bachelor’s degree required.
- Legal or transaction administration experience highly desired.
- Excellent computer skills and proficiency in Adobe, DocuSign and Microsoft office software: Word, Excel, PowerPoint and Outlook.
- Willingness and ability to learn new concepts, understand complex information, and follow detailed instructions.
- Sound judgment and discretion when handling confidential information, along with strong communication and interpersonal skills.
- Ability to organize, prioritize, and coordinate multiple assignments simultaneously.
- Ability to work effectively both independently and collaboratively in a team-oriented environment.
- Willing and able to work beyond normal working hours as necessary.
Additional Information: Pre-employment criminal background screening required.
What We Offer
We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com
Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616.
Job ID 1463
Transactions Administrative Assistant
Status: Full Time, non-exempt employee
Compensation: $24-$29 per hour, DOE.
Location: This position based onsite at the Service Center in San Juan Capistrano, CA
About the Company:
Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.
About the Opportunity
We’re looking for a dynamic Transactions Administrative Assistant to join our team who will provide essential administrative and coordination support to the Transactions legal team, including attorneys and paralegals. This role plays a key part in helping transactional matters move smoothly by organizing documentation, tracking updates, coordinating with internal and external partners, and ensuring information is accurate and accessible. In this role, you will help keep the Transactions team organized, learn new processes quickly, handle confidential information responsibly, and work closely with others in a busy team environment. If you are looking for an opportunity to build your skills, gain hands-on experience, and grow your career while supporting a collaborative legal team, we’d love to hear from you.
What You’ll Do
- Provide day-to-day administrative support to the Transactions legal team, including attorneys and paralegals.
- Coordinate with internal teams and external partners to help complete transactional documents, applications, and renewals.
- Collect, organize, file, and maintain transactional documents, applications, and renewal materials to ensure information is accurate, accessible, and well-tracked.
- Track and document transactional updates, provide timely status reports to leadership, and communicate urgent issues as they arise.
- Serve as a helpful internal resource for questions related to transactional matters.
- Support the Transactions team with a variety of tasks such as mailing, shipping, meeting coordination, filing, and other administrative needs.
- Work closely with internal and external partners to support collaboration and identify opportunities to improve processes.
- Support additional tasks and special ad hoc projects as assigned.
What We Require You Bring
- Minimum 2 years of relevant work experience in an administrative position or paralegal support.
- Bachelor’s degree required.
- Legal or transaction administration experience highly desired.
- Excellent computer skills and proficiency in Adobe, DocuSign and Microsoft office software: Word, Excel, PowerPoint and Outlook.
- Willingness and ability to learn new concepts, understand complex information, and follow detailed instructions.
- Sound judgment and discretion when handling confidential information, along with strong communication and interpersonal skills.
- Ability to organize, prioritize, and coordinate multiple assignments simultaneously.
- Ability to work effectively both independently and collaboratively in a team-oriented environment.
- Willing and able to work beyond normal working hours as necessary.
Additional Information: Pre-employment criminal background screening required.
What We Offer
We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com
Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616.
Job ID 1463
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Ensign Services Jobs
Frame Your Credentials for Specialty Occupation Standards
Administrative Assistant roles can face H-1B scrutiny because USCIS requires the position to qualify as a specialty occupation. Highlight any specialized degree in business administration, healthcare administration, or a related field to strengthen the connection between your education and the role.
Target Ensign's High-Volume Facility Locations First
Ensign Services operates facilities across multiple states. Applying to locations in states with active hiring cycles improves your odds of landing a role where the local HR team is already familiar with sponsorship paperwork and has handled visa filings before.
Use Migrate Mate to Filter Open Roles by Visa Type
Ensign Services regularly posts Administrative Assistant openings across its facilities. Use Migrate Mate to browse and filter these roles by the visa types they sponsor, so you're only spending time on positions where your immigration status is already a fit.
Start OPT Applications Well Before Your Authorization Expires
If you're on F-1 OPT, Ensign Services can hire you without filing any petition while your authorization is valid. Apply at least three to four months before your OPT end date so the company has time to initiate an H-1B filing before your work authorization lapses.
Ask HR Directly About Their LCA Filing Process
Before accepting an offer, confirm that Ensign's HR team is prepared to file a Labor Condition Application with the DOL for your specific work location. LCA certification must happen before the H-1B petition is filed, and delays at this stage can push back your start date.
Prepare a Business Case for Your Role's Complexity
If your offer letter comes through, prepare documentation showing how your Administrative Assistant responsibilities require specialized knowledge, such as coordinating compliance workflows or managing regulatory reporting. This supports the employer's RFE response if USCIS questions the specialty occupation classification.
Administrative Assistant at Ensign Services jobs are hiring across the US. Find yours.
Find Administrative Assistant at Ensign Services JobsFrequently Asked Questions
Does Ensign Services sponsor H-1B visas for Administrative Assistants?
Yes, Ensign Services has sponsored H-1B visas for Administrative Assistant roles. Because USCIS requires these positions to meet the specialty occupation standard, your application will be stronger if your degree is directly relevant to the administrative functions of the role, such as business administration or healthcare administration.
How do I apply for Administrative Assistant jobs at Ensign Services?
You can find and apply for Administrative Assistant openings at Ensign Services through Migrate Mate, which lets you filter roles by visa sponsorship type so you can confirm the position supports your immigration status before applying. Applying directly through a filtered job board saves time and keeps your search focused on roles where sponsorship is already on the table.
Which visa types does Ensign Services commonly use for Administrative Assistant roles?
Ensign Services has sponsored H-1B visas and employment-based Green Cards, including EB-2 and EB-3 categories, for Administrative Assistant positions. The company also hires candidates on F-1 OPT and CPT, which require no petition during the authorized period, and supports TN visa holders from Canada and Mexico in qualifying administrative roles.
What qualifications does Ensign Services expect for Administrative Assistant roles?
Ensign Services typically looks for candidates with a bachelor's degree in a business-related field, strong organizational skills, and experience supporting operational or compliance workflows in a healthcare or business services environment. For visa sponsorship purposes, the closer your degree field aligns to the specific duties of the role, the stronger your H-1B petition will be.
How do I understand the timeline for H-1B sponsorship at Ensign Services?
If Ensign Services agrees to sponsor your H-1B, the employer must first get a Labor Condition Application certified by the DOL, then file Form I-129 with USCIS. Cap-subject H-1B petitions are tied to the April lottery, with employment starting October 1 at the earliest. Premium processing is available and reduces USCIS adjudication to 15 business days.
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