Administrative Assistant Jobs at University Of Cincinnati with Visa Sponsorship
University of Cincinnati hires Administrative Assistants across its academic departments, research centers, and administrative offices, supporting faculty, staff, and students in a large public university environment. The university has an established immigration infrastructure and regularly sponsors international candidates for administrative support roles.
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Get Access To All JobsINTRODUCTION
Current UC employees must apply internally via SuccessFactors.
Next Lives at the University of Cincinnati
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.
ABOUT DIGITAL FUTURES OPERATIONS (DF OPS)
The Digital Futures Operations (DF Ops) department is a vital unit within the University of Cincinnati’s Office of Research. We are dedicated to supporting the mission and daily functions of the Digital Futures (DF) building — UC’s premier interdisciplinary research facility. DF Ops ensures seamless facility management, fosters a collaborative research environment, and provides comprehensive support to faculty, staff, students, and external partners.
JOB OVERVIEW
The Assistant Director Digital Futures Operations position is responsible for overseeing daily operations and strategic initiatives of the DF building. This position plays a pivotal role in ensuring the safe, compliant, and effective operation of a complex environment that supports cutting-edge research, collaboration, and community engagement. The Assistant Director provides operational leadership in research facility management, safety and compliance, resource allocation, and user support. The role collaborates closely with faculty, staff, students, and external partners to facilitate research activities, manage shared spaces and equipment, and uphold the highest standards of service and operational excellence. This position is a fully on-site position.
ESSENTIAL FUNCTIONS
- Assist with the management and oversight of Digital Futures (DF) building operations, including setting goals, monitoring performance to achieve strategic objectives, and facilitating interdisciplinary research programs.
- Assist with the management and supervision of core research facilities and shared laboratory environments, including coordinating procurement of research instrumentation and equipment installation and maintenance, allocating resources, and ensuring compliance with all safety and regulatory standards.
- Implement DF building operations internal policies and procedures to improve usage of DF facilities, increase internal and external business partnerships, and enhance the experience of DF visitors, research labs, and building residents; ensure that all programs and services comply with university, state, and federal regulations.
- Develop and implement standard operating procedures (SOPs) for research facility use and safety to promote efficient and secure operations.
- Evaluate the effectiveness of DF facility operations, customer service initiatives, and recommendations for enhancements that meet the needs of residents. Ensure consistency with the mission of the Office of Research and the University. Identify facility needs and recommend responsive and proactive solutions to enhance the DF experience.
- Assist with and make recommendations in the preparation of annual operating budget for the DF building operations; submit purchase requests for approval; monitor expenses; assist with expense and budget reports.
- Coordinate facility access, provide user training, and monitor resource utilization to support research activities and optimize facility performance.
- Manage conference and event related activity in DF, collaborations with Conference & Event Services, and internally hosted meetings, events, activities, and academic conferences, including recommending and monitoring budget and staffing levels for conference and event support activities.
- Provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
- Perform related duties based on departmental need. This job description can be changed at any time.
REQUIRED EDUCATION
- Bachelor's Degree
- Nine (9) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements.
REQUIRED EXPERIENCE
Five (5) years of relevant experience and knowledge of digital technologies, including supervisory/lead experience.
ADDITIONAL QUALIFICATIONS CONSIDERED
- Experience fostering collaborative relationships with faculty, staff, students, and external partners to advance research goals.
- Familiarity with budget management, procurement, and reporting related to research laboratories, core facilities, or service center operations.
- Demonstrated discretion and sound judgment in handling sensitive or confidential information, including personnel, research, and institutional matters.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Office environment/no specific unusual physical or environmental demands.
APPLICATION PROCESS INFORMATION
A resume and cover letter are required as part of the application process. Attach these documents before submitting your application.
COMPENSATION AND BENEFITS
UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Highlights include:
Salary/Hourly Pay Rate Information:
Comprehensive Tuition Remission
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
Robust Retirement Plans
As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.
Real Work-Life Balance
UC prioritizes work-life balance with a generous time-off policy, including:
- Vacation and sick time
- 11 paid holidays and additional end-of-year paid time off (Winter Season Days)
- 6 weeks of paid parental leave for new parents
ADDITIONAL BENEFITS INCLUDE:
- Competitive salary based on experience
- Comprehensive health coverage (medical, dental, vision, prescription)
- Flexible spending accounts & wellness programs
- Professional development & mentorship opportunities
To learn more about why UC is a great place to work, please visit our careers page.
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here.
Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.
REQ: 101465
SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE
INTRODUCTION
Current UC employees must apply internally via SuccessFactors.
Next Lives at the University of Cincinnati
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.
ABOUT DIGITAL FUTURES OPERATIONS (DF OPS)
The Digital Futures Operations (DF Ops) department is a vital unit within the University of Cincinnati’s Office of Research. We are dedicated to supporting the mission and daily functions of the Digital Futures (DF) building — UC’s premier interdisciplinary research facility. DF Ops ensures seamless facility management, fosters a collaborative research environment, and provides comprehensive support to faculty, staff, students, and external partners.
JOB OVERVIEW
The Assistant Director Digital Futures Operations position is responsible for overseeing daily operations and strategic initiatives of the DF building. This position plays a pivotal role in ensuring the safe, compliant, and effective operation of a complex environment that supports cutting-edge research, collaboration, and community engagement. The Assistant Director provides operational leadership in research facility management, safety and compliance, resource allocation, and user support. The role collaborates closely with faculty, staff, students, and external partners to facilitate research activities, manage shared spaces and equipment, and uphold the highest standards of service and operational excellence. This position is a fully on-site position.
ESSENTIAL FUNCTIONS
- Assist with the management and oversight of Digital Futures (DF) building operations, including setting goals, monitoring performance to achieve strategic objectives, and facilitating interdisciplinary research programs.
- Assist with the management and supervision of core research facilities and shared laboratory environments, including coordinating procurement of research instrumentation and equipment installation and maintenance, allocating resources, and ensuring compliance with all safety and regulatory standards.
- Implement DF building operations internal policies and procedures to improve usage of DF facilities, increase internal and external business partnerships, and enhance the experience of DF visitors, research labs, and building residents; ensure that all programs and services comply with university, state, and federal regulations.
- Develop and implement standard operating procedures (SOPs) for research facility use and safety to promote efficient and secure operations.
- Evaluate the effectiveness of DF facility operations, customer service initiatives, and recommendations for enhancements that meet the needs of residents. Ensure consistency with the mission of the Office of Research and the University. Identify facility needs and recommend responsive and proactive solutions to enhance the DF experience.
- Assist with and make recommendations in the preparation of annual operating budget for the DF building operations; submit purchase requests for approval; monitor expenses; assist with expense and budget reports.
- Coordinate facility access, provide user training, and monitor resource utilization to support research activities and optimize facility performance.
- Manage conference and event related activity in DF, collaborations with Conference & Event Services, and internally hosted meetings, events, activities, and academic conferences, including recommending and monitoring budget and staffing levels for conference and event support activities.
- Provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
- Perform related duties based on departmental need. This job description can be changed at any time.
REQUIRED EDUCATION
- Bachelor's Degree
- Nine (9) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements.
REQUIRED EXPERIENCE
Five (5) years of relevant experience and knowledge of digital technologies, including supervisory/lead experience.
ADDITIONAL QUALIFICATIONS CONSIDERED
- Experience fostering collaborative relationships with faculty, staff, students, and external partners to advance research goals.
- Familiarity with budget management, procurement, and reporting related to research laboratories, core facilities, or service center operations.
- Demonstrated discretion and sound judgment in handling sensitive or confidential information, including personnel, research, and institutional matters.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Office environment/no specific unusual physical or environmental demands.
APPLICATION PROCESS INFORMATION
A resume and cover letter are required as part of the application process. Attach these documents before submitting your application.
COMPENSATION AND BENEFITS
UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Highlights include:
Salary/Hourly Pay Rate Information:
Comprehensive Tuition Remission
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
Robust Retirement Plans
As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.
Real Work-Life Balance
UC prioritizes work-life balance with a generous time-off policy, including:
- Vacation and sick time
- 11 paid holidays and additional end-of-year paid time off (Winter Season Days)
- 6 weeks of paid parental leave for new parents
ADDITIONAL BENEFITS INCLUDE:
- Competitive salary based on experience
- Comprehensive health coverage (medical, dental, vision, prescription)
- Flexible spending accounts & wellness programs
- Professional development & mentorship opportunities
To learn more about why UC is a great place to work, please visit our careers page.
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here.
Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.
REQ: 101465
SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE
See all 30+ Administrative Assistant at University Of Cincinnati jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at University Of Cincinnati roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at University Of Cincinnati Jobs
Target department-level administrative postings directly
University of Cincinnati posts Administrative Assistant roles at the department level, not just centrally. Search UC's HR portal by college or unit, since openings in research-heavy colleges like Medicine or Engineering often have stronger sponsorship precedent for international hires.
Align your credentials with specialty occupation standards
H-1B sponsorship for administrative roles requires demonstrating specialty occupation status. Frame your application around specialized skills like grant administration, compliance coordination, or academic records management rather than general office support to strengthen that classification with USCIS.
Confirm OPT or CPT eligibility before your interview
If you're on an F-1 visa, clarify whether the role qualifies for OPT or CPT authorization before accepting an offer. UC employs many F-1 students in administrative functions, so your international student advisor can confirm eligibility based on your program and employment type.
Ask HR about PERM labor certification timelines upfront
For Green Card pathways through EB-2 or EB-3, PERM requires DOL to certify no qualified U.S. workers are available. UC's immigration office handles PERM filings, but the process takes 12 to 18 months minimum, so raise this in your offer negotiation, not after you've signed.
Use Migrate Mate to filter verified UC administrative openings
Administrative Assistant postings at large universities get buried across multiple job boards. Use Migrate Mate to filter University of Cincinnati roles by visa sponsorship type so you're only applying to positions where sponsorship has been confirmed, saving you time and reducing uncertainty.
Prepare for E-Verify verification at the onboarding stage
As a federal contractor, University of Cincinnati uses E-Verify to confirm work authorization for all new hires. Have your I-94, visa documentation, and any EAD card ready before your first day so onboarding isn't delayed by document verification issues.
Administrative Assistant at University Of Cincinnati jobs are hiring across the US. Find yours.
Find Administrative Assistant at University Of Cincinnati JobsFrequently Asked Questions
Does University Of Cincinnati sponsor H-1B visas for Administrative Assistants?
Yes, University of Cincinnati sponsors H-1B visas for Administrative Assistant roles, though approval depends on whether the specific position qualifies as a specialty occupation under USCIS standards. Roles involving specialized functions like research administration, grant compliance, or academic program coordination are stronger candidates for H-1B classification than general clerical positions. UC's central immigration office manages the H-1B petition process on behalf of hiring departments.
How do I apply for Administrative Assistant jobs at University Of Cincinnati?
Applications for Administrative Assistant positions at University of Cincinnati are submitted through UC's official HR portal at uc.edu. Each posting is department-specific, so read the job description carefully to identify the hiring unit and any stated requirements around work authorization. You can also use Migrate Mate to browse verified UC Administrative Assistant openings filtered by visa sponsorship type, which streamlines the search before you apply through the university's portal directly.
Which visa types does University Of Cincinnati typically use for Administrative Assistant roles?
University of Cincinnati sponsors a range of visa types for Administrative Assistant positions, including H-1B for specialty occupation roles, TN for Canadian and Mexican nationals in qualifying professional categories, J-1 for exchange visitors in administrative or program support roles, and F-1 OPT or CPT for students in authorized work placements. For candidates seeking permanent residence, the university also supports EB-2 and EB-3 Green Card pathways through PERM labor certification.
What qualifications does University Of Cincinnati expect for Administrative Assistant positions?
Most Administrative Assistant roles at UC require a bachelor's degree or equivalent work experience, with stronger preference shown in departments that involve grant management, academic records, or regulatory compliance functions. Proficiency with university systems like PeopleSoft or Workday is frequently listed. Roles tied to research centers or grant-funded projects often expect familiarity with federal funding requirements, which also supports the specialty occupation argument needed for H-1B sponsorship.
How do I think about timing when pursuing visa sponsorship for an Administrative Assistant role at UC?
Timing depends on your current visa status. If you're on F-1 OPT, you need to secure an offer and initiate authorization before your OPT expiration, leaving enough runway for H-1B cap filing in April if needed. H-1B cap-subject petitions have an October 1 start date, so an offer before March is ideal. TN status can be obtained more quickly at the border or through consular processing, making it a faster option for eligible Canadian and Mexican nationals.
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