Administrative Assistant Jobs at University of Vermont with Visa Sponsorship
Administrative Assistant roles at University of Vermont span academic departments, research offices, and student services, supporting faculty and staff across a large public research university. UVM has a consistent record of sponsoring international workers in administrative functions, making it a viable target for visa-dependent job seekers.
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Get Access To All JobsINTRODUCTION
The University of Vermont seeks an Assistant to the Chair of Family Medicine, Dr. Shalina Nair. The Assistant to the Chair will be responsible for providing high-level, strategic support to both the Chair and senior department leadership.
This role manages complex calendars and competing demands with a high degree of independence, exercising sound judgment to prioritize workflows, resolve challenges, and ensure seamless day-to-day operations.
The position plays a critical role in supporting faculty lifecycle processes, including appointments, reappointments, promotions, and annual reviews, while maintaining accurate and confidential records. The Assistant prepares and coordinates materials for leadership meetings, ensuring efficient and effective decision-making.
In addition, this role leads and supports special projects and departmental initiatives, upholding a high standard of operational excellence. Responsibilities include coordinating conferences, workshops, meetings, and travel, as well as providing reporting and administrative support for key organizational activities.
This position contributes to a collaborative, team-oriented environment grounded in strong communication, collegiality, and a shared commitment to advancing excellence in health care.
MINIMUM QUALIFICATIONS
- Associate’s degree and one to three years related experience required.
- Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required.
- Effective business communications and correspondence skills required.
PREFERRED QUALIFICATIONS
- Working knowledge of PeopleSoft and PeopleAdmin desirable.
COMPENSATION
- Anticipated Pay Range: $23.25 to $29/hour
OTHER INFORMATION
This position is eligible for remote work one day per week.
SPECIAL CONDITIONS
- A probationary period may be required.
- This position is ineligible for telework due to the essential functions.
- Background Check required for this position.
- This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy.
FLSA
Non-Exempt
UNION POSITION
Yes, UVMSU
LOCATION
Job Location: Burlington, Vermont, United States
JOB OPEN DATE
02/18/2026
JOB CLOSE DATE
Jobs close at 11:59 PM EST.
OPEN UNTIL FILLED
No
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
POSITION INFORMATION
- Position Title: Univ Ops Administration OC2 N
- Posting Number: S5958PO
- Department: Family Medicine/55510
- Position Number: 017890
- Percent of Full-Time: 1.00
- Standard Hours at 1.0 FTE: 37.5
- Term (months per year): 12
INTRODUCTION
The University of Vermont seeks an Assistant to the Chair of Family Medicine, Dr. Shalina Nair. The Assistant to the Chair will be responsible for providing high-level, strategic support to both the Chair and senior department leadership.
This role manages complex calendars and competing demands with a high degree of independence, exercising sound judgment to prioritize workflows, resolve challenges, and ensure seamless day-to-day operations.
The position plays a critical role in supporting faculty lifecycle processes, including appointments, reappointments, promotions, and annual reviews, while maintaining accurate and confidential records. The Assistant prepares and coordinates materials for leadership meetings, ensuring efficient and effective decision-making.
In addition, this role leads and supports special projects and departmental initiatives, upholding a high standard of operational excellence. Responsibilities include coordinating conferences, workshops, meetings, and travel, as well as providing reporting and administrative support for key organizational activities.
This position contributes to a collaborative, team-oriented environment grounded in strong communication, collegiality, and a shared commitment to advancing excellence in health care.
MINIMUM QUALIFICATIONS
- Associate’s degree and one to three years related experience required.
- Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required.
- Effective business communications and correspondence skills required.
PREFERRED QUALIFICATIONS
- Working knowledge of PeopleSoft and PeopleAdmin desirable.
COMPENSATION
- Anticipated Pay Range: $23.25 to $29/hour
OTHER INFORMATION
This position is eligible for remote work one day per week.
SPECIAL CONDITIONS
- A probationary period may be required.
- This position is ineligible for telework due to the essential functions.
- Background Check required for this position.
- This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy.
FLSA
Non-Exempt
UNION POSITION
Yes, UVMSU
LOCATION
Job Location: Burlington, Vermont, United States
JOB OPEN DATE
02/18/2026
JOB CLOSE DATE
Jobs close at 11:59 PM EST.
OPEN UNTIL FILLED
No
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
POSITION INFORMATION
- Position Title: Univ Ops Administration OC2 N
- Posting Number: S5958PO
- Department: Family Medicine/55510
- Position Number: 017890
- Percent of Full-Time: 1.00
- Standard Hours at 1.0 FTE: 37.5
- Term (months per year): 12
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at University of Vermont Jobs
Tailor your resume to UVM's administrative structure
UVM hires administrative assistants across colleges, research centers, and medical programs. Align your resume to the specific unit you're targeting, whether academic affairs or research administration, since hiring managers review candidates within their own department context.
Confirm the role qualifies as a specialty occupation
H-1B sponsorship for administrative roles requires the position to meet USCIS specialty occupation criteria. UVM's higher-level administrative titles tied to specialized fields like research compliance or grants management are stronger candidates than general clerical support roles.
Identify which UVM offices hire internationally
Use Migrate Mate to filter open administrative assistant postings at UVM by visa sponsorship type, so you can prioritize roles in offices with active sponsorship history rather than applying broadly across all 39 open positions.
Apply well before your OPT authorization expires
F-1 OPT gives you a 60-day grace period after employment ends. For administrative roles at UVM, where hiring timelines can stretch several weeks through HR review and departmental approval, starting your application early protects your work authorization continuity.
Understand how PERM affects your long-term path
If you're targeting a Green Card through UVM, the DOL's PERM labor certification process requires UVM to document that no qualified U.S. workers are available. For administrative assistant roles, this can be competitive, so early conversations with UVM's HR about EB-2 or EB-3 intent matter.
Request sponsorship clarity during the offer stage
Universities handle visa sponsorship through central international offices, not individual hiring managers. When UVM extends an offer, ask directly whether the role is approved for H-1B or TN sponsorship before you enter notice periods or decline other opportunities.
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Find Administrative Assistant at University of Vermont JobsFrequently Asked Questions
Does University of Vermont sponsor H-1B visas for Administrative Assistants?
Yes, University of Vermont sponsors H-1B visas for administrative roles, though eligibility depends on whether the specific position meets USCIS specialty occupation requirements. Roles tied to grants administration, research compliance, or specialized academic support are more likely to qualify than general clerical positions. UVM's international employment office manages sponsorship requests centrally, so the process is formal and documented.
How do I apply for Administrative Assistant jobs at University of Vermont?
Open administrative assistant positions at UVM are posted through the university's official HR portal. You can also browse roles filtered by visa sponsorship eligibility on Migrate Mate, which surfaces UVM postings relevant to international candidates. Applications typically require a resume and cover letter, and some departments may ask for references upfront. Internal UVM referrals from faculty or staff can strengthen your candidacy.
Which visa types does University of Vermont commonly use for Administrative Assistant roles?
UVM sponsors H-1B visas for qualifying administrative positions and supports F-1 OPT and CPT for students or recent graduates in eligible roles. TN visas are available for Canadian and Mexican nationals in roles meeting the relevant occupational categories. For long-term pathways, UVM has sponsored EB-2 and EB-3 Green Cards for administrative staff in specialized functions.
What qualifications does University of Vermont expect for Administrative Assistant roles?
Most administrative assistant postings at UVM require a bachelor's degree or equivalent combination of education and professional experience, with strong preference for backgrounds in higher education administration, project coordination, or office management. Familiarity with university systems, grants processes, or academic department operations can distinguish you, particularly for roles tied to research colleges or medical programs where specialized knowledge matters.
How do I navigate the visa sponsorship timeline for a UVM administrative role?
UVM processes sponsorship requests through its international services office, which adds time to the standard hiring timeline. For H-1B sponsorship, USCIS requires filing by April 1 for an October 1 start date, so offers made in winter or early spring may align well. For OPT extensions or TN renewals, build in at least 90 days before your current authorization expires to allow HR processing and USCIS review time.
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