Administrative Assistant Jobs at UofL Health with Visa Sponsorship
Administrative Assistant roles at UofL Health support clinical and administrative operations across a large healthcare network. UofL Health has a demonstrated history of sponsoring work visas for qualified candidates in administrative functions, making it a viable target for international job seekers pursuing long-term U.S. employment.
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Get Access To All JobsPrimary Location:
Frazier Rehab Institute - UMC
Address:
220 Abraham Flexner Way
Louisville, KY 40202
Shift:
Weekend Only (United States of America)
Job Description Summary:
About UofL Health:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
Job Description:
Position Summary and Purpose
Performs clerical duties on the unit under the direction of the Licensed Nursing Personnel. Utilizes professional communication skills between personnel within the department, and to other departments in relation to patient care. Presents a personable and professional attitude to physicians, patients, families, visitors, and co-workers at all times.
Essential Functions:
- Support the mission, vision, and values of the organization
- Interacts effectively with patients, physicians, nurses, visitors, and other customers utilizing effective verbal and non-verbal communication skills
- Maintains the patient record by properly stickering, identifying, and filing all patient documents
- Forwards all medical records to the HIM department upon discharge
- Ensures station census is accurate and all patients are correct in computer systems
- Maintains clean and organized workstations
- Reports hazards and unsafe practices to leadership or other appropriate individuals
- Orders, stocks, and maintains clerical supplies and patient care documents
- Writes legibly and transcribes communication accurately
Other Functions:
- Maintains compliance with all company policies, procedures and standards of conduct
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
- Performs other duties as assigned
Additional Job Description:
Job Requirements
(Education, Experience, Licensure and Certification)
Education:
- High School Diploma or GED/Equivalent (required)
Experience:
- Previous clerical/computer experience and medical terminology strongly preferred. Experience with software systems. Experience in charging supplies (required)
Certification:
- Basic Life Support (BLS) accredited by the American Heart Association (AHA) (required)
Job Competency:
Knowledge, Skills, and Abilities critical to this role:
- Effective time management skills
- Strong interpersonal communication
Language Ability:
- Must be able to communicate in English effectively in both verbal and written formats
Reasoning Ability:
- Ability to work well with ambiguity and continuous changes
- Able to assist others in developing problem solving/reasoning skills
Computer Skills:
- Understanding of computer operating systems and general navigation of electronic environments.
- Ability to use Microsoft Office
Additional Responsibilities:
- Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
- Maintains confidentiality and protects sensitive data at all times
- Adheres to organizational and department specific safety standards and guidelines
- Works collaboratively and supports efforts of team members
- Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
UofL Health Core Expectation:
At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:
- Honoring and caring for the dignity of all persons in mind, body, and spirit
- Ensuring the highest quality of care for those we serve
- Working together as a team to achieve our goals
- Improving continuously by listening, and asking for and responding to feedback
- Seeking new and better ways to meet the needs of those we serve
- Using our resources wisely
- Understanding how each of our roles contributes to the success of UofL Health
Primary Location:
Frazier Rehab Institute - UMC
Address:
220 Abraham Flexner Way
Louisville, KY 40202
Shift:
Weekend Only (United States of America)
Job Description Summary:
About UofL Health:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
Job Description:
Position Summary and Purpose
Performs clerical duties on the unit under the direction of the Licensed Nursing Personnel. Utilizes professional communication skills between personnel within the department, and to other departments in relation to patient care. Presents a personable and professional attitude to physicians, patients, families, visitors, and co-workers at all times.
Essential Functions:
- Support the mission, vision, and values of the organization
- Interacts effectively with patients, physicians, nurses, visitors, and other customers utilizing effective verbal and non-verbal communication skills
- Maintains the patient record by properly stickering, identifying, and filing all patient documents
- Forwards all medical records to the HIM department upon discharge
- Ensures station census is accurate and all patients are correct in computer systems
- Maintains clean and organized workstations
- Reports hazards and unsafe practices to leadership or other appropriate individuals
- Orders, stocks, and maintains clerical supplies and patient care documents
- Writes legibly and transcribes communication accurately
Other Functions:
- Maintains compliance with all company policies, procedures and standards of conduct
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
- Performs other duties as assigned
Additional Job Description:
Job Requirements
(Education, Experience, Licensure and Certification)
Education:
- High School Diploma or GED/Equivalent (required)
Experience:
- Previous clerical/computer experience and medical terminology strongly preferred. Experience with software systems. Experience in charging supplies (required)
Certification:
- Basic Life Support (BLS) accredited by the American Heart Association (AHA) (required)
Job Competency:
Knowledge, Skills, and Abilities critical to this role:
- Effective time management skills
- Strong interpersonal communication
Language Ability:
- Must be able to communicate in English effectively in both verbal and written formats
Reasoning Ability:
- Ability to work well with ambiguity and continuous changes
- Able to assist others in developing problem solving/reasoning skills
Computer Skills:
- Understanding of computer operating systems and general navigation of electronic environments.
- Ability to use Microsoft Office
Additional Responsibilities:
- Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
- Maintains confidentiality and protects sensitive data at all times
- Adheres to organizational and department specific safety standards and guidelines
- Works collaboratively and supports efforts of team members
- Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
UofL Health Core Expectation:
At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:
- Honoring and caring for the dignity of all persons in mind, body, and spirit
- Ensuring the highest quality of care for those we serve
- Working together as a team to achieve our goals
- Improving continuously by listening, and asking for and responding to feedback
- Seeking new and better ways to meet the needs of those we serve
- Using our resources wisely
- Understanding how each of our roles contributes to the success of UofL Health
See all 53+ Administrative Assistant at UofL Health jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at UofL Health roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at UofL Health Jobs
Tailor your resume to healthcare administration
UofL Health's administrative roles often require familiarity with medical scheduling, EHR systems like Epic, and healthcare compliance workflows. Highlighting this experience directly signals you can contribute from day one, not just fill a general office role.
Ask about departmental hiring timelines early
Healthcare systems like UofL Health often hire administrative staff on department-specific cycles tied to patient volume or budget approvals. Asking recruiters upfront about anticipated start dates helps you gauge whether H-1B cap-subject filing or OPT extension timelines are compatible.
Use Migrate Mate to target open administrative roles
UofL Health posts administrative assistant openings across multiple departments and campuses. Use Migrate Mate to filter and track these listings by visa type so you're applying to positions where sponsorship is already part of the hiring process.
Prepare your credentials for USCIS specialty occupation review
For H-1B petitions covering administrative roles in healthcare, USCIS may scrutinize whether the position qualifies as a specialty occupation. Gather documentation showing the role requires specialized knowledge, such as healthcare compliance, medical coding oversight, or clinical coordination responsibilities.
Understand how Green Card sponsorship fits long-term
UofL Health sponsors EB-2 and EB-3 categories for eligible staff, but PERM labor certification for administrative roles can take a year or more. If permanent residency is your goal, discuss the employer's Green Card process during the offer stage, not after onboarding.
Administrative Assistant at UofL Health jobs are hiring across the US. Find yours.
Find Administrative Assistant at UofL Health JobsFrequently Asked Questions
Does UofL Health sponsor H-1B visas for Administrative Assistants?
Yes, UofL Health sponsors H-1B visas for Administrative Assistant roles where the position meets USCIS specialty occupation requirements. Because administrative roles in healthcare can face additional scrutiny during H-1B adjudication, it helps to document how the role requires specialized knowledge, such as healthcare compliance, EHR management, or clinical operations support, rather than general clerical tasks.
How do I apply for Administrative Assistant jobs at UofL Health?
You can apply directly through UofL Health's careers portal, where openings are posted by department and location. To find roles that align with your visa type and sponsorship needs, Migrate Mate filters UofL Health's Administrative Assistant listings specifically for international candidates, saving you time identifying which positions are open to sponsorship.
Which visa types does UofL Health commonly use for Administrative Assistant roles?
UofL Health sponsors H-1B, TN, F-1 OPT, F-1 CPT, and employment-based Green Card categories including EB-2 and EB-3 for administrative staff. F-1 OPT and CPT are common entry points for recent graduates, while H-1B and TN tend to apply to candidates with prior professional experience. Green Card sponsorship through PERM is available but typically follows a period of employment.
What qualifications does UofL Health expect for Administrative Assistant roles?
UofL Health typically expects candidates to have experience in healthcare or medical office settings, familiarity with EHR platforms such as Epic, and strong organizational and communication skills. Some roles require an associate's or bachelor's degree, particularly those supporting clinical departments. Experience with scheduling, medical records, or insurance coordination strengthens your application significantly compared to general administrative backgrounds.
How do I think about sponsorship timing when targeting UofL Health administrative roles?
Timing depends heavily on your current visa status. If you're on F-1 OPT, confirm your remaining authorized work period covers the role's start date and any filing window. H-1B cap-subject petitions require filing by April 1 for an October 1 start, so roles posted in late winter or spring align best. TN status for qualifying Canadian and Mexican nationals can be obtained more quickly and is worth exploring if eligible.
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