Construction Administrator Jobs
Construction Administrator jobs are open across commercial construction, architecture, engineering, and public works, from project coordinator to senior and principal levels, with specializations in contract administration, field observation, and owner's representation. Find a role that fits from the openings below and apply directly.
Find JobsOverview
Showing 5 of 190+ Construction Administrator jobs
Construction Office Administrator / Operations Coordinator - Electrical Contractor
Elite Power Solutions has proudly served Palm Beach County since 2012, providing quality electrical services to residential and commercial customers. We are seeking an experienced Office Administrator / Operations Coordinator to become the primary administrative and operational support resource for our Lake Worth Beach office.
This position is ideal for someone who takes pride in being the person everyone can count on—someone who is dependable, organized, resourceful, and committed to keeping a busy office running smoothly.
As a small, established business, every member of our team plays an important role in our success. While our Controller provides accounting oversight remotely, this position serves as the primary on-site administrative support for our owner, project managers, warehouse staff, field electricians, customers, and vendors.
Our office offers a balance of routine and variety. Many responsibilities are consistent from week to week, while priorities shift as customer needs and projects change. Some days are fast-paced, while others provide opportunities to stay organized, complete ongoing projects, and prepare for upcoming work. We're looking for someone who takes initiative, stays organized, and remains productive regardless of the pace of the day.
Responsibilities
- Answer incoming phone calls and emails professionally.
- Schedule service calls and coordinate with customers and field personnel.
- Prepare work orders, service tickets, and job documentation.
- Process Time & Material billing.
- Enter Accounts Payable invoices and customer payments.
- Assist with payroll time entry and general accounting support.
- Prepare permit applications, Notices of Commencement, and related documents.
- Coordinate inspections and maintain contractor registrations and licensing.
- Maintain organized electronic and paper records.
- Order office supplies and assist with general office administration.
- Maintain or obtain a Florida Notary Public commission.
- Provide day-to-day administrative support to the owner, project managers, staff, and field personnel.
- Perform other related duties as assigned.
This job description provides an overview of the position and is not intended to be a complete list of responsibilities.
Qualifications
- Minimum 3-5 years of administrative experience in a construction, electrical, HVAC, plumbing, or similar service-based office.
- Experience with Time & Material billing, Accounts Payable, customer payments, and supporting day to day office operations.
- Strong computer skills, including Microsoft Office and accounting software. Experience with QuickBooks Desktop Enterprise is preferred. (We will be transitioning to a new ERP/accounting system, so the ability to learn new software is essential.)
- Strong organizational, communication, and customer service skills.
- Ability to prioritize multiple responsibilities and work independently.
- Experience with permitting, contractor licensing, and municipal inspections is a plus.
- Demonstrates sound judgement and the ability to solve problems independently.
- Current Florida Notary Public or willingness to become one after hire.
We're Looking For Someone Who...
- Is dependable with excellent attendance and punctuality.
- Takes ownership of their work and follows through on commitments.
- Is a self-starter who can work independently with minimal supervision.
- Communicates professionally with customers, vendors, and coworkers.
- Enjoys supporting a team and helping keep the office running efficiently.
- Takes pride in producing accurate, high-quality work.
Reliability, professionalism, and consistent attendance are essential to success in this position.
What We Offer
- Competitive salary commensurate with experience and qualifications.
- Paid holidays and PTO.
- Health, dental, and vision insurance.
- Monday-Friday schedule (7:30 a.m. - 4:00 p.m.).
- Small, team-oriented office where your experience and contributions are valued.
- Opportunity to build a long-term career with a stable, locally owned company serving Palm Beach County since 2012.
- Drug-Free Workplace.
- Non-Smoking Office.
To Apply
Please submit your resume along with a brief cover letter describing your experience in a construction, electrical, HVAC, plumbing, or other service-related office environment and why you're interested in joining Elite Power Solutions.
Pay: $62,000.00 - $75,000.00 per year
Benefits:
- Health insurance
Application Question(s):
- Do you have experience processing Time & Material billing?
- Do you have knowledge of AIA Progress billing?
- Do you have QuickBooks Enterprise Desktop experience or experience with similar programs such as Sage or Spectrum?
- Are you currently a Florida Notary Public, or are you willing to obtain your commission after hire?
Experience:
- Construction Office / Administrative: 3 years (Preferred)
Work Location: In person
Construction Office Administrator / Operations Coordinator - Electrical Contractor
Elite Power Solutions has proudly served Palm Beach County since 2012, providing quality electrical services to residential and commercial customers. We are seeking an experienced Office Administrator / Operations Coordinator to become the primary administrative and operational support resource for our Lake Worth Beach office.
This position is ideal for someone who takes pride in being the person everyone can count on—someone who is dependable, organized, resourceful, and committed to keeping a busy office running smoothly.
As a small, established business, every member of our team plays an important role in our success. While our Controller provides accounting oversight remotely, this position serves as the primary on-site administrative support for our owner, project managers, warehouse staff, field electricians, customers, and vendors.
Our office offers a balance of routine and variety. Many responsibilities are consistent from week to week, while priorities shift as customer needs and projects change. Some days are fast-paced, while others provide opportunities to stay organized, complete ongoing projects, and prepare for upcoming work. We're looking for someone who takes initiative, stays organized, and remains productive regardless of the pace of the day.
Responsibilities
- Answer incoming phone calls and emails professionally.
- Schedule service calls and coordinate with customers and field personnel.
- Prepare work orders, service tickets, and job documentation.
- Process Time & Material billing.
- Enter Accounts Payable invoices and customer payments.
- Assist with payroll time entry and general accounting support.
- Prepare permit applications, Notices of Commencement, and related documents.
- Coordinate inspections and maintain contractor registrations and licensing.
- Maintain organized electronic and paper records.
- Order office supplies and assist with general office administration.
- Maintain or obtain a Florida Notary Public commission.
- Provide day-to-day administrative support to the owner, project managers, staff, and field personnel.
- Perform other related duties as assigned.
This job description provides an overview of the position and is not intended to be a complete list of responsibilities.
Qualifications
- Minimum 3-5 years of administrative experience in a construction, electrical, HVAC, plumbing, or similar service-based office.
- Experience with Time & Material billing, Accounts Payable, customer payments, and supporting day to day office operations.
- Strong computer skills, including Microsoft Office and accounting software. Experience with QuickBooks Desktop Enterprise is preferred. (We will be transitioning to a new ERP/accounting system, so the ability to learn new software is essential.)
- Strong organizational, communication, and customer service skills.
- Ability to prioritize multiple responsibilities and work independently.
- Experience with permitting, contractor licensing, and municipal inspections is a plus.
- Demonstrates sound judgement and the ability to solve problems independently.
- Current Florida Notary Public or willingness to become one after hire.
We're Looking For Someone Who...
- Is dependable with excellent attendance and punctuality.
- Takes ownership of their work and follows through on commitments.
- Is a self-starter who can work independently with minimal supervision.
- Communicates professionally with customers, vendors, and coworkers.
- Enjoys supporting a team and helping keep the office running efficiently.
- Takes pride in producing accurate, high-quality work.
Reliability, professionalism, and consistent attendance are essential to success in this position.
What We Offer
- Competitive salary commensurate with experience and qualifications.
- Paid holidays and PTO.
- Health, dental, and vision insurance.
- Monday-Friday schedule (7:30 a.m. - 4:00 p.m.).
- Small, team-oriented office where your experience and contributions are valued.
- Opportunity to build a long-term career with a stable, locally owned company serving Palm Beach County since 2012.
- Drug-Free Workplace.
- Non-Smoking Office.
To Apply
Please submit your resume along with a brief cover letter describing your experience in a construction, electrical, HVAC, plumbing, or other service-related office environment and why you're interested in joining Elite Power Solutions.
Pay: $62,000.00 - $75,000.00 per year
Benefits:
- Health insurance
Application Question(s):
- Do you have experience processing Time & Material billing?
- Do you have knowledge of AIA Progress billing?
- Do you have QuickBooks Enterprise Desktop experience or experience with similar programs such as Sage or Spectrum?
- Are you currently a Florida Notary Public, or are you willing to obtain your commission after hire?
Experience:
- Construction Office / Administrative: 3 years (Preferred)
Work Location: In person
Construction Administrator Jobs by Experience Level
See All 190+ Construction Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsConstruction Administrator Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Construction & Real Estate
- Banking & Financial Services
- Manufacturing
- Telecommunications
What Employers Look For
The qualifications that appear most often in construction administrator jobs.
- 3 to 10 years of construction administration or project management experience on commercial projects
- Proficiency reviewing shop drawings, submittals, RFIs, and change orders against contract documents
- Experience with project management software such as Procore, Autodesk Construction Cloud, or Newforma
- Bachelor's degree in architecture, construction management, civil engineering, or a related field
- Familiarity with AIA contract documents and standard construction administration procedures
- Architectural licensure (AIA) or progress toward licensure preferred for design-side CA roles
Tips for Your Construction Administrator Job Search
Quantify your submittal and RFI volume
Hiring managers want to see scale. Describe how many submittals you managed per project, how quickly you turned around RFIs, and how many concurrent contracts you administered. Numbers make your experience concrete and comparable to other candidates.
Apply early to roles that fit
Migrate Mate lists construction administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Align your resume to the delivery method
Owners, GCs, and design firms each value different CA experience. Call out whether your background is design-side CA, construction management at-risk, or CM-as-agent so hiring managers immediately see the fit for their project delivery model.
Filter openings by contract type handled
Search for postings that name the contract forms you know, whether AIA documents, ConsensusDocs, or owner-developed agreements. Matching your contract experience to the listing signals you can step in without a steep learning curve on documentation.
Prepare a field observation portfolio
Bring two or three project closeout examples to interviews: a punch list you resolved, a nonconforming work log, or a substantial completion package. Concrete artifacts show you understand field-to-contract accountability, not just office coordination.
Negotiate around project phase, not just title
If an offer feels light on compensation, make the case using project phase and complexity. CA work on a phased occupied renovation or a fast-track design-build carries different risk than straightforward new construction, and that distinction supports a stronger ask.
Construction Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most construction administrators?
The companies hiring the most construction administrators right now include DAV Energy Solutions, LS3P, and Opifex-Synergy, with the largest share of openings in Florida, California, and Texas, based on current listings on Migrate Mate as of August 2026. Openings are concentrated at architecture and engineering firms, large general contractors, and public agencies managing capital programs.
How many construction administrator jobs are remote?
About 23% of construction administrator openings are fully remote or hybrid as of August 2026, reflecting the field-observation requirements that keep most CA roles at least partially site-dependent. Document control, submittal review, and contract coordination tasks are the sub-areas most likely to be performed remotely.
How do you become a construction administrator?
Start with a degree in architecture, construction management, or civil engineering, then build field exposure through project engineer or assistant PM roles where you handle submittals, RFIs, and punch lists. Pursue AIA contract document training and, if you're on the design side, advance your licensure. CA roles reward candidates who can read construction documents fluently and communicate clearly between the design team and the contractor.
Can you get a construction administrator job with little experience?
Entry-level CA roles do exist, typically titled project coordinator or CA intern, and they focus on submittal logging, meeting minutes, and document control rather than independent contract interpretation. Candidates with internship site exposure, familiarity with Procore or a similar platform, and a solid understanding of construction drawings move to the front of the line even without full-time CA history.
What does the construction administrator interview process look like?
Most CA interviews include an initial HR screen, a technical round with a project manager or principal focused on how you handle RFIs, contractor disputes, and nonconforming work, and often a scenario or case-study discussion. Design firms frequently ask about licensure status and your experience interpreting contract language, while GC-side roles lean heavily on scheduling coordination and change order management examples.
Where can I find and apply to construction administrator jobs?
You can find and apply to construction administrator jobs on Migrate Mate, which lists current openings from across the United States in one place. Find the roles that match your experience and apply directly to each listing without leaving the platform.
See All 190+ Construction Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs