E-3 Visa Legal Administrative Assistant Jobs
Legal Administrative Assistant roles in U.S. law firms qualify for E-3 visa sponsorship when the position requires a bachelor's degree in legal studies, business administration, or a related field. The E-3 has no lottery and renews every two years, making it a practical path for Australian legal professionals targeting U.S. firms.
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Requisition ID
94293
Department
Office of the General Counsel
Job Function
Office of the General Counsel
Location
New York, New York, United States
Role Location Designation
Hybrid - 3 days per week
Location Designation: Hybrid - 3 days per week
Join the Office of the General Counsel where we collaborate with diverse business units, providing effective and creative legal guidance that aligns with New York Life's core values. Your work directly impacts how the company makes decisions, fostering sound business practices, safeguarding its reputation and optimizing efficiency. Become part of a team dedicated to serving as a trusted partner, helping the business navigate the legal landscape and achieve its goals.
Job Summary
This position provides comprehensive administrative support to the SVP, Chief Insurance Counsel; the Subsidiary Corporate Governance team led by an Associate General Counsel; and other OGC attorneys and paralegals. The role also partners with administrative professionals to ensure seamless departmental coverage.
The successful candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, the ability to anticipate needs, agility as priorities shift, strong verbal and written communication skills, effective collaboration with administrative colleagues and company partners, and professionalism in handling sensitive and confidential information.
What You’ll Do:
Executive and Legal Support:
- Manage complex, frequently changing calendars for the SVP, Chief Insurance Counsel, including prioritizing demands and proactively resolving scheduling conflicts.
- Coordinate heavy board meeting schedules and logistics with attorneys, senior leaders, business partners, internal resources, and external stakeholders.
- Prepare, edit, format, and distribute correspondence, presentations, reports, meeting materials, resolutions, and other documents.
- Track action items, deadlines, and follow-ups to support timely completion of assignments.
- Arrange travel and prepare related expense reports for multiple people.
Department Operations:
- Provide administrative support to assigned attorneys and paralegals, and partner with administrative professionals to provide backup coverage and continuity across the department.
- Coordinate conference rooms, virtual meetings, catering, and related logistics.
- Maintain organized electronic and physical files.
- Assist with expenses, invoice administration, and departmental initiatives as assigned.
- Identify opportunities to improve workflows and administrative efficiency.
What You’ll Bring:
- Minimum of 5 years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
- Proficiency in Microsoft Office and departmental technology platforms.
- Strong interpersonal, verbal, and written communication skills.
- Proven discretion and confidentiality when handling sensitive information.
- Strong judgment, initiative, problem-solving skills, and ability to anticipate needs and prioritize competing requests.
- Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
- Experience with document management systems, such as SharePoint or iManage, and BoardVantage helpful.
- Bachelor's degree preferred.
Pay Transparency
Salary Range: $73,500-$105,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.
Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.
Job Requisition ID: 94293
Job Description
Requisition ID
94293
Department
Office of the General Counsel
Job Function
Office of the General Counsel
Location
New York, New York, United States
Role Location Designation
Hybrid - 3 days per week
Location Designation: Hybrid - 3 days per week
Join the Office of the General Counsel where we collaborate with diverse business units, providing effective and creative legal guidance that aligns with New York Life's core values. Your work directly impacts how the company makes decisions, fostering sound business practices, safeguarding its reputation and optimizing efficiency. Become part of a team dedicated to serving as a trusted partner, helping the business navigate the legal landscape and achieve its goals.
Job Summary
This position provides comprehensive administrative support to the SVP, Chief Insurance Counsel; the Subsidiary Corporate Governance team led by an Associate General Counsel; and other OGC attorneys and paralegals. The role also partners with administrative professionals to ensure seamless departmental coverage.
The successful candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, the ability to anticipate needs, agility as priorities shift, strong verbal and written communication skills, effective collaboration with administrative colleagues and company partners, and professionalism in handling sensitive and confidential information.
What You’ll Do:
Executive and Legal Support:
- Manage complex, frequently changing calendars for the SVP, Chief Insurance Counsel, including prioritizing demands and proactively resolving scheduling conflicts.
- Coordinate heavy board meeting schedules and logistics with attorneys, senior leaders, business partners, internal resources, and external stakeholders.
- Prepare, edit, format, and distribute correspondence, presentations, reports, meeting materials, resolutions, and other documents.
- Track action items, deadlines, and follow-ups to support timely completion of assignments.
- Arrange travel and prepare related expense reports for multiple people.
Department Operations:
- Provide administrative support to assigned attorneys and paralegals, and partner with administrative professionals to provide backup coverage and continuity across the department.
- Coordinate conference rooms, virtual meetings, catering, and related logistics.
- Maintain organized electronic and physical files.
- Assist with expenses, invoice administration, and departmental initiatives as assigned.
- Identify opportunities to improve workflows and administrative efficiency.
What You’ll Bring:
- Minimum of 5 years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
- Proficiency in Microsoft Office and departmental technology platforms.
- Strong interpersonal, verbal, and written communication skills.
- Proven discretion and confidentiality when handling sensitive information.
- Strong judgment, initiative, problem-solving skills, and ability to anticipate needs and prioritize competing requests.
- Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
- Experience with document management systems, such as SharePoint or iManage, and BoardVantage helpful.
- Bachelor's degree preferred.
Pay Transparency
Salary Range: $73,500-$105,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.
Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.
Job Requisition ID: 94293
See all E-3 Visa Legal Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Legal Administrative Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Legal Administrative Assistant
Translate your Australian credentials for U.S. employers
U.S. law firms expect a four-year degree equivalency. If you hold a three-year Australian bachelor's, get a credential evaluation from a NACES-approved evaluator before applying so your qualification supports the specialty occupation requirement.
Target law firms with existing E-3 LCA history
Search the DOL's Office of Foreign Labor Certification disclosure data for law firms that have certified E-3 visa LCAs. Firms with prior E-3 filings already understand the process and are far less likely to withdraw an offer over sponsorship uncertainty.
Find E-3 sponsoring employers through Migrate Mate
Use Migrate Mate to search Legal Administrative Assistant roles filtered by E-3 sponsorship history. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork once you receive an offer, keeping the process off your employer's plate.
Clarify the specialty occupation case before interviews
Not every Legal Administrative Assistant role qualifies as a specialty occupation. Confirm the job description explicitly requires a degree in a specific field, not just a preference, before accepting an offer. A USCIS-unfriendly job description can derail your E-3 application at the consulate.
Ask about LCA timeline before your start date
Your employer must file the LCA with DOL and receive certification before you can attend your visa interview. Standard DOL processing runs around seven business days, but build buffer time into your negotiated start date to avoid a tight consulate appointment window.
Disclose your visa status early with smaller firms
Boutique and regional law firms often haven't sponsored E-3 visas before. Raising your Australian citizenship and E-3 eligibility early in conversations, not after an offer, gives HR time to consult counsel and prevents last-minute withdrawals driven by unfamiliarity rather than unwillingness.
E-3 Visa Legal Administrative Assistant: Frequently Asked Questions
How do I find Legal Administrative Assistant jobs with E-3 visa sponsorship?
Migrate Mate is the recommended way to search. It filters Legal Administrative Assistant roles by employers with active E-3 sponsorship history, so you're not cold-applying to firms that have never filed an LCA. Standard job boards don't filter by visa type, which means most applications go to employers who won't sponsor.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Legal Administrative Assistant role qualify as a specialty occupation for the E-3 visa?
It depends on how the position is written. The role must require a bachelor's degree or equivalent in a specific field, such as legal studies, paralegal studies, or business administration, as a minimum entry requirement. Roles where the degree is listed as preferred rather than required, or where any degree field is acceptable, typically won't satisfy the E-3 specialty occupation standard.
How does the E-3 visa compare to the H-1B for Legal Administrative Assistant roles?
The E-3 is available only to Australian nationals and has no annual lottery, so you can apply any time of year as long as you have a qualifying job offer and a certified LCA. The H-1B visa is subject to an annual cap and lottery, meaning most cap-subject applicants wait months before knowing if they're selected. For Australians, the E-3 is the more direct and predictable path.
Can I transfer my E-3 visa if I change law firms?
Yes, but the process starts fresh with the new employer. Your new firm must file a new LCA with the DOL and have it certified before you begin working there. You'll also need to attend a new consulate interview in Australia unless you're eligible for a visa revalidation at a U.S. consulate. There's no portability provision for E-3 the way AC21 applies to H-1B holders.