E-3 Visa Office Administrator Jobs
Office Administrator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, management, or a closely related field. The E-3 has no lottery and no annual cap, making it a practical path for Australian nationals with a U.S. job offer in hand.
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Get Access To All JobsINTRODUCTION
The Cardiovascular Medicine Division at the University of Utah seeks an Office Administrator to join our administrative team. The ideal candidate for this position will be a detail-oriented individual who enjoys working in a high-functioning and dynamic team, is eager to develop processes, demonstrates ownership of their responsibilities, and desires to serve as a key component supporting our Senior Manager, Research Sciences Management and the Clinical Trials Unit.
Office Administrators
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Responsibilities
Office Administrator, II
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Office Administrator, III
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
Office Administrator, IV
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
JOB DETAILS
Job Title: Office Administrators
Working Title: Office Administrator - Cardiovascular Medicine Research Admin
Career Progression Track: P00
Track Level: P4 - Advanced, P3 - Career, P2 - Developing
FLSA Code: Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Monday – Friday; 8 am – 5 pm; Hybrid schedule (up to two days per week remote) may be accommodated after initial orientation period.
VP Area: U of U Health - Academics
Department: 00226 - Cardiology
PAY RATE RANGE
Pay Rate Range: 45000 - 69000 DOE
CLOSE DATE
Close Date: 06/30/2026
PRIORITY REVIEW DATE
Priority Review Date (Note - Posting may close at any time)
INTRODUCTION
The Cardiovascular Medicine Division at the University of Utah seeks an Office Administrator to join our administrative team. The ideal candidate for this position will be a detail-oriented individual who enjoys working in a high-functioning and dynamic team, is eager to develop processes, demonstrates ownership of their responsibilities, and desires to serve as a key component supporting our Senior Manager, Research Sciences Management and the Clinical Trials Unit.
Office Administrators
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Responsibilities
Office Administrator, II
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Office Administrator, III
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
Office Administrator, IV
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
JOB DETAILS
Job Title: Office Administrators
Working Title: Office Administrator - Cardiovascular Medicine Research Admin
Career Progression Track: P00
Track Level: P4 - Advanced, P3 - Career, P2 - Developing
FLSA Code: Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Monday – Friday; 8 am – 5 pm; Hybrid schedule (up to two days per week remote) may be accommodated after initial orientation period.
VP Area: U of U Health - Academics
Department: 00226 - Cardiology
PAY RATE RANGE
Pay Rate Range: 45000 - 69000 DOE
CLOSE DATE
Close Date: 06/30/2026
PRIORITY REVIEW DATE
Priority Review Date (Note - Posting may close at any time)
See all 259+ Office Administrator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator roles.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Administrator
Match your degree to the role
Office Administrator positions only qualify as E-3 specialty occupations when the employer requires a bachelor's degree in a specific field. Make sure your Australian degree and the job description align before applying, or consular officers may deny the visa.
Target employers with LCA filing history
Search DOL's public disclosure data for employers who have filed Labor Condition Applications for administrative roles. Companies with prior LCA history already understand the process, which shortens your sponsorship conversation.
Get your credential equivalency documented early
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees, but your employer's attorney may request a credential evaluation. Have an official transcript and degree certificate ready before the offer stage.
Ask about the LCA during salary negotiations
The LCA locks in a prevailing wage that the employer must meet or exceed throughout your employment. Confirm the DOL wage level before you accept an offer so your agreed salary stays compliant if the LCA is certified at a higher rate.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end, from DOL certification through consulate preparation. This avoids the filing errors that cause delays for first-time applicants.
Prepare for specialty occupation scrutiny at the consulate
Consular officers sometimes question whether Office Administrator roles genuinely require a degree. Bring the original job offer letter, your degree certificate, and evidence that the employer's position description specifies a bachelor's degree as a minimum requirement.
Office Administrator jobs are hiring across the US. Find yours.
Find Office Administrator JobsOffice Administrator E-3 Visa: Frequently Asked Questions
Where can I find Office Administrator jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles that include E-3 visa sponsorship. You can filter by job title, industry, and location to find Office Administrator positions where employers are open to sponsoring the E-3, without sifting through listings that assume H-1B or no sponsorship at all.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Administrator role qualify as a specialty occupation for the E-3?
It depends on how the role is written. The E-3 requires the position to normally require a bachelor's degree in a specific field. An Office Administrator role that specifies a degree in business administration or management qualifies. A role where any degree or no degree is acceptable generally won't pass USCIS or consular scrutiny as a specialty occupation.
How does the E-3 compare to the H-1B for Office Administrator roles?
The E-3 is only available to Australian citizens, but it has two significant advantages over the H-1B for this role: no lottery and no annual cap. H-1B applicants must win a random selection before any petition is filed, and Office Administrator roles face extra scrutiny under H-1B specialty occupation standards. With the E-3, a qualified Australian with a valid offer can apply directly at a U.S. consulate in Australia.
Can I change employers while working on an E-3 as an Office Administrator?
Yes, but the process restarts with the new employer. Your new employer must file a fresh LCA with the DOL and you'll need to apply for a new E-3 visa, either at a U.S. consulate or by filing a change of status with USCIS if you're already in the U.S. You can't transfer an E-3 the way some other visa categories allow portability.
See which Office Administrator employers are hiring and sponsoring visas right now.
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