E-3 Visa Office Administrator Jobs
Office Administrator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, management, or a closely related field. The E-3 has no lottery and no annual cap, making it a practical path for Australian nationals with a U.S. job offer in hand.
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Get Access To All JobsLocation: United States - Texas
Job Type: Full Time
Your role
- support the branch management team administratively
- assist with resolving client issues
- communicate and implement our administrative and risk management guidelines and policies
- support the hiring process and maintain all HR functions, including payroll for support staff
- assist in the administrative aspects of licensing and registration for all registered employees
- coordinate and plan branch office business meetings and various activities
Your team
You’ll be working in The Woodlands, Texas office as an extension of Wealth Management team. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver customized products and services. As a branch office administrator, you’ll play an important role in the success of the team.
Your expertise
- ideally 1-2 years of relevant branch operations experience
- college degree
- proven written and verbal communication skill
- independent, motivated, proactive and focused to take action
- passionate about the client experience, with strong interpersonal skills
- self-starter who is comfortable managing complex and evolving situations
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire
We may request you to complete one or more assessments during the application process. Learn more.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Location: United States - Texas
Job Type: Full Time
Your role
- support the branch management team administratively
- assist with resolving client issues
- communicate and implement our administrative and risk management guidelines and policies
- support the hiring process and maintain all HR functions, including payroll for support staff
- assist in the administrative aspects of licensing and registration for all registered employees
- coordinate and plan branch office business meetings and various activities
Your team
You’ll be working in The Woodlands, Texas office as an extension of Wealth Management team. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver customized products and services. As a branch office administrator, you’ll play an important role in the success of the team.
Your expertise
- ideally 1-2 years of relevant branch operations experience
- college degree
- proven written and verbal communication skill
- independent, motivated, proactive and focused to take action
- passionate about the client experience, with strong interpersonal skills
- self-starter who is comfortable managing complex and evolving situations
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire
We may request you to complete one or more assessments during the application process. Learn more.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
See all 251+ E-3 Visa Office Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Office Administrator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Administrator
Match your degree to the role
Office Administrator positions only qualify as E-3 visa specialty occupations when the employer requires a bachelor's degree in a specific field. Make sure your Australian degree and the job description align before applying, or consular officers may deny the visa.
Target employers with LCA filing history
Search DOL's public disclosure data for employers who have filed Labor Condition Applications for administrative roles. Companies with prior LCA history already understand the process, which shortens your sponsorship conversation.
Get your credential equivalency documented early
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees, but your employer's attorney may request a credential evaluation. Have an official transcript and degree certificate ready before the offer stage.
Ask about the LCA during salary negotiations
The LCA locks in a prevailing wage that the employer must meet or exceed throughout your employment. Confirm the DOL wage level before you accept an offer so your agreed salary stays compliant if the LCA is certified at a higher rate.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end, from DOL certification through consulate preparation. This avoids the filing errors that cause delays for first-time applicants.
Prepare for specialty occupation scrutiny at the consulate
Consular officers sometimes question whether Office Administrator roles genuinely require a degree. Bring the original job offer letter, your degree certificate, and evidence that the employer's position description specifies a bachelor's degree as a minimum requirement.
E-3 Visa Office Administrator: Frequently Asked Questions
Where can I find Office Administrator jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles that include E-3 visa sponsorship. You can filter by job title, industry, and location to find Office Administrator positions where employers are open to sponsoring the E-3, without sifting through listings that assume H-1B visa or no sponsorship at all.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Administrator role qualify as a specialty occupation for the E-3?
It depends on how the role is written. The E-3 requires the position to normally require a bachelor's degree in a specific field. An Office Administrator role that specifies a degree in business administration or management qualifies. A role where any degree or no degree is acceptable generally won't pass USCIS or consular scrutiny as a specialty occupation.
How does the E-3 compare to the H-1B for Office Administrator roles?
The E-3 is only available to Australian citizens, but it has two significant advantages over the H-1B for this role: no lottery and no annual cap. H-1B applicants must win a random selection before any petition is filed, and Office Administrator roles face extra scrutiny under H-1B specialty occupation standards. With the E-3, a qualified Australian with a valid offer can apply directly at a U.S. consulate in Australia.
Can I change employers while working on an E-3 as an Office Administrator?
Yes, but the process restarts with the new employer. Your new employer must file a fresh LCA with the DOL and you'll need to apply for a new E-3 visa, either at a U.S. consulate or by filing a change of status with USCIS if you're already in the U.S. You can't transfer an E-3 the way some other visa categories allow portability.