E-3 Visa HR Coordinator Jobs
HR Coordinator roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in human resources, business administration, or a related field. The E-3 has no lottery and no annual cap, making it a reliable path for Australian HR professionals who have a job offer from a U.S. employer.
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Get Access To All JobsINTRODUCTION
The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing, and complex Institute within the Stanford University School of Medicine. The SCI actively works to build collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek a Cancer Clinical Research Coordinator Associate to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education, and outreach. Given the SCI’s mission, breadth, and depth, it employs over 320 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. The Cancer Clinical Trials Office (CCTO) is an integral component of the Stanford Cancer Institute, as the vital work performed there enables our adult and pediatric cancer centers to translate laboratory research into the clinical setting. You will be working with an unparalleled, leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to the Cancer Clinical Research Manager for GI Oncology, the Cancer Clinical Research Coordinator Associate will be conversant in the goals, mission, and priorities of the Institute and will utilize this knowledge to manage data, enroll and follow patients on trials, and assist with the regulatory and financial requirements of the trials. We are seeking candidates with excellent written and verbal communication skills and the ability to follow through on assigned deliverables. Our staff embraces challenges, and enjoy a high degree of collaboration, and you will have a demonstrated history of doing the same with professionalism, initiative, and flexibility. Responsibilities include data management, enrolling and following patients on trial.
Physical Requirements:
- Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
- Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
- Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
WORKING CONDITIONS:
Occasional evening and weekend hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Core Duties:
- Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
- Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
- Coordinate collection of study specimens and processing.
- Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
- Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
- Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
- Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
- Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
- Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
- Participate in monitor visits and regulatory audits.
MINIMUM EDUCATION AND EXPERIENCE
Two-year college degree and two years related work experience or a bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES:
- Strong interpersonal skills.
- Proficiency with Microsoft Office.
- Knowledge of medical terminology.
CERTIFICATES AND LICENSES REQUIRED
Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
INTRODUCTION
The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing, and complex Institute within the Stanford University School of Medicine. The SCI actively works to build collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek a Cancer Clinical Research Coordinator Associate to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education, and outreach. Given the SCI’s mission, breadth, and depth, it employs over 320 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. The Cancer Clinical Trials Office (CCTO) is an integral component of the Stanford Cancer Institute, as the vital work performed there enables our adult and pediatric cancer centers to translate laboratory research into the clinical setting. You will be working with an unparalleled, leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to the Cancer Clinical Research Manager for GI Oncology, the Cancer Clinical Research Coordinator Associate will be conversant in the goals, mission, and priorities of the Institute and will utilize this knowledge to manage data, enroll and follow patients on trials, and assist with the regulatory and financial requirements of the trials. We are seeking candidates with excellent written and verbal communication skills and the ability to follow through on assigned deliverables. Our staff embraces challenges, and enjoy a high degree of collaboration, and you will have a demonstrated history of doing the same with professionalism, initiative, and flexibility. Responsibilities include data management, enrolling and following patients on trial.
Physical Requirements:
- Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
- Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
- Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
WORKING CONDITIONS:
Occasional evening and weekend hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Core Duties:
- Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
- Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
- Coordinate collection of study specimens and processing.
- Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
- Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
- Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
- Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
- Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
- Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
- Participate in monitor visits and regulatory audits.
MINIMUM EDUCATION AND EXPERIENCE
Two-year college degree and two years related work experience or a bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES:
- Strong interpersonal skills.
- Proficiency with Microsoft Office.
- Knowledge of medical terminology.
CERTIFICATES AND LICENSES REQUIRED
Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a HR Coordinator
Translate your Australian HR credentials
Your Australian bachelor's degree in HR or business is accepted as equivalent to a U.S. four-year degree for E-3 visa purposes. If your degree title is non-standard, get a credential evaluation from a NACES-approved evaluator before applying.
Target employers with LCA filing history
Focus on mid-size and enterprise companies that have filed Labor Condition Applications for HR roles before. Prior DOL LCA activity signals familiarity with the E-3 process and reduces delays caused by employer inexperience.
Clarify the specialty occupation standard early
Not every HR Coordinator role qualifies as a specialty occupation. Confirm the job description explicitly requires a degree in HR, business, or a related field, not just any bachelor's degree, before accepting an offer.
Request LCA filing as soon as you have an offer
The LCA must be certified by the DOL before your consulate appointment can proceed. Ask your employer to begin the DOL filing immediately after the offer is signed to avoid delays that push back your start date.
Use Migrate Mate's E-3 filing service for end-to-end support
From LCA submission to consulate preparation, Migrate Mate's E-3 filing service manages the entire process so you and your employer aren't navigating government portals alone. This is especially useful if your employer has no prior E-3 experience.
Prepare for nonimmigrant intent questions at the consulate
HR Coordinator roles are non-exempt from consular scrutiny on nonimmigrant intent. Bring documentation showing your current Australian ties, including property, family, or ongoing professional memberships, to support your interview answers.
E-3 Visa HR Coordinator: Frequently Asked Questions
How do I find HR Coordinator jobs with E-3 visa sponsorship?
Search Migrate Mate to find HR Coordinator roles at U.S. employers who are open to E-3 sponsorship. Because E-3 requires an employer to file an LCA with the DOL, targeting companies that have done this before significantly shortens the sponsorship conversation. Migrate Mate surfaces relevant roles and employer history in one place.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an HR Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. An HR Coordinator position qualifies when the employer requires a bachelor's degree specifically in human resources, business administration, or a closely related field. If the posting says any degree will do, USCIS may not accept it as a specialty occupation. Review the job description carefully before proceeding.
How does the E-3 compare to the H-1B for HR Coordinator roles?
The E-3 is available only to Australian citizens, but it skips the H-1B lottery entirely. HR Coordinator roles compete in the same H-1B visa cap pool as every other specialty occupation, giving you roughly a one-in-four chance of selection. With the E-3, you can apply any time of year and receive a two-year visa with unlimited renewals, as long as you maintain qualifying employment.
Can my E-3 be renewed if I change HR roles or move to a different employer?
Yes, but each new employer must file a fresh LCA with the DOL before you can work for them on E-3 status. You don't need to return to Australia for a renewal if you change jobs, but you'll need a new LCA and updated visa documentation. Starting the process before your current E-3 expires avoids any gap in work authorization.