E-3 Visa HR Coordinator Jobs
HR Coordinator roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in human resources, business administration, or a related field. The E-3 has no lottery and no annual cap, making it a reliable path for Australian HR professionals who have a job offer from a U.S. employer.
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Get Access To All JobsINTRODUCTION
The Firmwide HR Coordinator plays a critical role in supporting the day-to-day operations and firmwide initiatives of the Human Resources function. This position serves as a coordination point across HR programs and initiatives, while collaborating with local HR Advisors, Directors of Administration, and firmwide departments to ensure seamless execution of core processes.
This role combines operational support, project coordination, and program administration, with a strong focus on accuracy, organization, and service delivery. The ideal candidate is highly detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, professional services environment.
KEY RESPONSIBILITIES
- Provide comprehensive administrative and operational support to FW HR Department, including document management, communications, travel coordination, expense processing, and support for HR initiatives and projects.
- Oversee the Firm’s background review program for partners, associates, and business professional staff, ensuring compliance and timely completion.
- Manage the offer letter process for all non-attorney staff.
- Administer the Firm’s anniversary recognition programs for partners, associates, and professional staff, including ordering and distributing gifts and acknowledgments.
- Manage the preparation and distribution of quarterly Board certificates of appreciation, including preparation and distribution of certificates and monetary awards.
- Coordinate participation in and submission of surveys and award applications for various organizations, including Working Mother, National Association for Female Executives, Human Rights Campaign, Vault, and others.
- Coordinate the employee immigration process by working with HR advisors and the Firm’s immigration attorney.
- Process vendor invoices, including placement fees and other HR-related expenses, ensuring timely and accurate payment.
- Coordinate logistics for interviews, meetings, and orientation schedules.
- Arrange for payroll and matching contributions for the Firm’s support of disaster relief efforts.
- Manage firm communications related to condolences and charitable contributions, ensuring timely and appropriate outreach.
- Coordinate the distribution and posting of required federal and state employment notices to ensure ongoing compliance.
REQUIRED EDUCATION, KNOWLEDGE & EXPERIENCE
- Bachelor’s degree in Human Resources, Business, or a related field
- At least 3 years’ experience in an administrative role, Human Resources, or a professional services environment.
- Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
- High level of attention to detail and commitment to accuracy.
- Excellent written and oral communication skills.
- Strong interpersonal skills with the ability to collaborate across all levels of the organization.
- Proficiency in Microsoft Office Suite; experience with HRIS platforms (e.g. Workday) preferred.
- Ability to handle sensitive and confidential information with discretion.
Physical Requirements
- Ability to manage standard office administrative tasks, including occasional lifting of materials (up to 15-25 lbs).
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.
INTRODUCTION
The Firmwide HR Coordinator plays a critical role in supporting the day-to-day operations and firmwide initiatives of the Human Resources function. This position serves as a coordination point across HR programs and initiatives, while collaborating with local HR Advisors, Directors of Administration, and firmwide departments to ensure seamless execution of core processes.
This role combines operational support, project coordination, and program administration, with a strong focus on accuracy, organization, and service delivery. The ideal candidate is highly detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, professional services environment.
KEY RESPONSIBILITIES
- Provide comprehensive administrative and operational support to FW HR Department, including document management, communications, travel coordination, expense processing, and support for HR initiatives and projects.
- Oversee the Firm’s background review program for partners, associates, and business professional staff, ensuring compliance and timely completion.
- Manage the offer letter process for all non-attorney staff.
- Administer the Firm’s anniversary recognition programs for partners, associates, and professional staff, including ordering and distributing gifts and acknowledgments.
- Manage the preparation and distribution of quarterly Board certificates of appreciation, including preparation and distribution of certificates and monetary awards.
- Coordinate participation in and submission of surveys and award applications for various organizations, including Working Mother, National Association for Female Executives, Human Rights Campaign, Vault, and others.
- Coordinate the employee immigration process by working with HR advisors and the Firm’s immigration attorney.
- Process vendor invoices, including placement fees and other HR-related expenses, ensuring timely and accurate payment.
- Coordinate logistics for interviews, meetings, and orientation schedules.
- Arrange for payroll and matching contributions for the Firm’s support of disaster relief efforts.
- Manage firm communications related to condolences and charitable contributions, ensuring timely and appropriate outreach.
- Coordinate the distribution and posting of required federal and state employment notices to ensure ongoing compliance.
REQUIRED EDUCATION, KNOWLEDGE & EXPERIENCE
- Bachelor’s degree in Human Resources, Business, or a related field
- At least 3 years’ experience in an administrative role, Human Resources, or a professional services environment.
- Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
- High level of attention to detail and commitment to accuracy.
- Excellent written and oral communication skills.
- Strong interpersonal skills with the ability to collaborate across all levels of the organization.
- Proficiency in Microsoft Office Suite; experience with HRIS platforms (e.g. Workday) preferred.
- Ability to handle sensitive and confidential information with discretion.
Physical Requirements
- Ability to manage standard office administrative tasks, including occasional lifting of materials (up to 15-25 lbs).
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a HR Coordinator
Translate your Australian HR credentials
Your Australian bachelor's degree in HR or business is accepted as equivalent to a U.S. four-year degree for E-3 purposes. If your degree title is non-standard, get a credential evaluation from a NACES-approved evaluator before applying.
Target employers with LCA filing history
Focus on mid-size and enterprise companies that have filed Labor Condition Applications for HR roles before. Prior DOL LCA activity signals familiarity with the E-3 process and reduces delays caused by employer inexperience.
Clarify the specialty occupation standard early
Not every HR Coordinator role qualifies as a specialty occupation. Confirm the job description explicitly requires a degree in HR, business, or a related field, not just any bachelor's degree, before accepting an offer.
Request LCA filing as soon as you have an offer
The LCA must be certified by the DOL before your consulate appointment can proceed. Ask your employer to begin the DOL filing immediately after the offer is signed to avoid delays that push back your start date.
Use Migrate Mate's E-3 filing service for end-to-end support
From LCA submission to consulate preparation, Migrate Mate's E-3 filing service manages the entire process so you and your employer aren't navigating government portals alone. This is especially useful if your employer has no prior E-3 experience.
Prepare for nonimmigrant intent questions at the consulate
HR Coordinator roles are non-exempt from consular scrutiny on nonimmigrant intent. Bring documentation showing your current Australian ties, including property, family, or ongoing professional memberships, to support your interview answers.
HR Coordinator jobs are hiring across the US. Find yours.
Find HR Coordinator JobsHR Coordinator E-3 Visa: Frequently Asked Questions
How do I find HR Coordinator jobs with E-3 visa sponsorship?
Search Migrate Mate to find HR Coordinator roles at U.S. employers who are open to E-3 sponsorship. Because E-3 requires an employer to file an LCA with the DOL, targeting companies that have done this before significantly shortens the sponsorship conversation. Migrate Mate surfaces relevant roles and employer history in one place.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an HR Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. An HR Coordinator position qualifies when the employer requires a bachelor's degree specifically in human resources, business administration, or a closely related field. If the posting says any degree will do, USCIS may not accept it as a specialty occupation. Review the job description carefully before proceeding.
How does the E-3 compare to the H-1B for HR Coordinator roles?
The E-3 is available only to Australian citizens, but it skips the H-1B lottery entirely. HR Coordinator roles compete in the same H-1B cap pool as every other specialty occupation, giving you roughly a one-in-four chance of selection. With the E-3, you can apply any time of year and receive a two-year visa with unlimited renewals, as long as you maintain qualifying employment.
Can my E-3 be renewed if I change HR roles or move to a different employer?
Yes, but each new employer must file a fresh LCA with the DOL before you can work for them on E-3 status. You don't need to return to Australia for a renewal if you change jobs, but you'll need a new LCA and updated visa documentation. Starting the process before your current E-3 expires avoids any gap in work authorization.
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