E-3 Visa Human Resources Assistant Jobs
Human Resources Assistant roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in human resources, business, or a related field. Australian nationals can secure two-year work authorization with no lottery, renewable as long as the qualifying employment continues.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
910 Genesee St, Rochester, New York, United States of America, 14611
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100994 Ofc HR Strong Staffing
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
This position supports the operational and procedural day to day tasks associated with the Strong Staffing administrative office and coordinates efforts with external agency partners related to Temporary personnel placement. Anticipates and plans for day-to-day human resources needs and trends in partnership with the Department Coordinator. Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.
On-Boarding/Off-Boarding Strong Staffing Employees and Contingent Workers (CW):
- Review Staffing Orders placed by departments in Jira
- Monitor External Agency Partner CW Master Rosters to:
- Conduct candidate 5-point pre-checks prior to assignment placement
- Monitor ongoing Assignment Tracking and or transfers and rehires
- Ensure Strong Staffing New hires/CW get entered into the HR system of record prior to start of assignment.
- Monitor assignment activity to ensure that employee lifecycle transactions get processed in timely fashion related to data changes (i.e. pay rate changes, assignment transfers/changes and or, terminations).
- Review submitted Agency Checklists and ensure pre-employment checks were conducted for CW and verify candidate meets the minimum qualifications.
- Monitor my Path to review Strong staffing employees and CW have completed their initial mandatory training based on role.
- Assist with walk-in candidates/employees at the HR Employment Service Center:
- Inquiries about job posting process
- Inquiries about setting up Direct Deposit
- Existing Strong Staffing Employee questions - payroll, other assignments, etc.
Payroll/Timekeeping:
- Assist department coordinator with management of Strong Staffing Employee Time keeping approval, biweekly.
- Respond to employee calls and emails regarding payroll questions.
- Troubleshoot missing timecard entries.
- Ensure new hire strong staffing tax withholding documents are submitted to payroll before first pay cycle.
- Serve as back-up to create Strong staffing standard schedule in UKG timekeeper.
Reporting/Tracking:
- Run End of Probation Reports
- Run 4 month and end of Assignment Reports
- Run Union Reports - to validate duration of assignments does not exceed Union contract terms.
Administrative Duties:
- Create and maintain Personnel file folders for new Strong staffing employees.
- Maintain files for authorization forms, requisitions and Agency resumes.
- May cover for Front Desk - I-9 /E-Verify relief as needed.
- May assist at job fairs or onsite recruiting events.
Other duties as assigned
QUALIFICATIONS
Required:
- Associates Degree
- 3 years in Human Resources or related functions and or equivalent combination of education and experience.
Preferred:
- Familiarity with UR Policies and Procedures
- Intermediate level of Computer proficiency
- Detail oriented and ability to multi-task
- Strong organizational skills
- Familiarity with HR Systems
- Ability to troubleshoot issues
- Strong interpersonal communication skills
- Familiarity with payroll/timekeeping systems
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
910 Genesee St, Rochester, New York, United States of America, 14611
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100994 Ofc HR Strong Staffing
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
This position supports the operational and procedural day to day tasks associated with the Strong Staffing administrative office and coordinates efforts with external agency partners related to Temporary personnel placement. Anticipates and plans for day-to-day human resources needs and trends in partnership with the Department Coordinator. Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.
On-Boarding/Off-Boarding Strong Staffing Employees and Contingent Workers (CW):
- Review Staffing Orders placed by departments in Jira
- Monitor External Agency Partner CW Master Rosters to:
- Conduct candidate 5-point pre-checks prior to assignment placement
- Monitor ongoing Assignment Tracking and or transfers and rehires
- Ensure Strong Staffing New hires/CW get entered into the HR system of record prior to start of assignment.
- Monitor assignment activity to ensure that employee lifecycle transactions get processed in timely fashion related to data changes (i.e. pay rate changes, assignment transfers/changes and or, terminations).
- Review submitted Agency Checklists and ensure pre-employment checks were conducted for CW and verify candidate meets the minimum qualifications.
- Monitor my Path to review Strong staffing employees and CW have completed their initial mandatory training based on role.
- Assist with walk-in candidates/employees at the HR Employment Service Center:
- Inquiries about job posting process
- Inquiries about setting up Direct Deposit
- Existing Strong Staffing Employee questions - payroll, other assignments, etc.
Payroll/Timekeeping:
- Assist department coordinator with management of Strong Staffing Employee Time keeping approval, biweekly.
- Respond to employee calls and emails regarding payroll questions.
- Troubleshoot missing timecard entries.
- Ensure new hire strong staffing tax withholding documents are submitted to payroll before first pay cycle.
- Serve as back-up to create Strong staffing standard schedule in UKG timekeeper.
Reporting/Tracking:
- Run End of Probation Reports
- Run 4 month and end of Assignment Reports
- Run Union Reports - to validate duration of assignments does not exceed Union contract terms.
Administrative Duties:
- Create and maintain Personnel file folders for new Strong staffing employees.
- Maintain files for authorization forms, requisitions and Agency resumes.
- May cover for Front Desk - I-9 /E-Verify relief as needed.
- May assist at job fairs or onsite recruiting events.
Other duties as assigned
QUALIFICATIONS
Required:
- Associates Degree
- 3 years in Human Resources or related functions and or equivalent combination of education and experience.
Preferred:
- Familiarity with UR Policies and Procedures
- Intermediate level of Computer proficiency
- Detail oriented and ability to multi-task
- Strong organizational skills
- Familiarity with HR Systems
- Ability to troubleshoot issues
- Strong interpersonal communication skills
- Familiarity with payroll/timekeeping systems
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
See all 1,265+ E-3 Visa Human Resources Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Human Resources Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Human Resources Assistant
Confirm your degree meets specialty occupation
HR Assistant roles can be harder to qualify than senior HR positions because some employers list a degree as preferred, not required. Check that your job offer explicitly requires a bachelor's degree in HR, business administration, or psychology to satisfy the E-3 visa specialty occupation standard.
Target employers with dedicated HR departments
Mid-to-large companies with in-house HR teams are more likely to understand E-3 sponsorship and have the infrastructure to file an LCA with DOL. Smaller businesses often misidentify HR support roles as not visa-eligible, even when the role qualifies.
Prepare an Australian credential equivalency letter
A three-year Australian bachelor's degree in human resources is generally accepted as equivalent to a U.S. four-year degree for E-3 purposes. Having a credential evaluation ready before interviews prevents delays and reassures hiring managers unfamiliar with Australian qualifications.
Clarify LCA obligations before accepting an offer
Your employer must file a certified Labor Condition Application with DOL before you can apply for the E-3 visa. Confirm the hiring team knows this step sits with them, not you, so your start date doesn't slip due to a process the employer assumed you would manage.
Use Migrate Mate's E-3 filing service for the full process
Once you have a signed offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end to end. This is especially useful for HR roles where employer HR teams may be unfamiliar with sponsoring their own department's hires.
Address E-3 visa renewal timing with your employer upfront
E-3 status is granted in two-year increments with no cap on renewals, but your employer must refile an LCA each cycle. Raise this in onboarding so renewal isn't treated as a new sponsorship request when your initial period approaches expiration.
E-3 Visa Human Resources Assistant: Frequently Asked Questions
How do I find Human Resources Assistant jobs with E-3 visa sponsorship?
Search Migrate Mate to filter Human Resources Assistant roles by employers who have sponsored E-3 or similar work visas. Many HR Assistant positions qualify but aren't explicitly advertised as visa-sponsored, so targeting employers with a demonstrated sponsorship history gives you a more reliable starting point than filtering by job title alone.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an HR Assistant role qualify as a specialty occupation for the E-3 visa?
It can, but the offer letter matters. The position must normally require at least a bachelor's degree in a specific field such as human resources, organizational psychology, or business administration. Generalist admin roles where any degree is acceptable typically don't meet the specialty occupation threshold, so the job description needs to be specific about the degree requirement.
How does the E-3 visa compare to the H-1B for HR Assistant roles?
The E-3 is available only to Australian citizens but has no annual lottery and no cap that realistically fills, so you can apply at any point in the year once you have a job offer. The H-1B visa requires entering a lottery with roughly a one-in-four selection rate. For HR Assistant roles, the E-3 is a far more predictable path if you hold Australian citizenship.
Can my employer sponsor me for an E-3 visa if they have never done it before?
Yes. The E-3 process doesn't require prior experience on the employer's part. The main step they must handle is filing a Labor Condition Application with DOL, which certifies the offered wage meets prevailing wage standards. The LCA is submitted online and typically certified within seven business days, making it straightforward for first-time sponsoring employers.