E-3 Visa Proposal Coordinator Jobs
Proposal Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a relevant field such as communications, business, or technical writing. Australian professionals can secure two-year renewable status with no lottery risk, making this a direct path to U.S. employment in proposal development and bid management.
Find E-3 Visa Proposal Coordinator JobsOverview
Showing 5 of 11+ Proposal Coordinator jobs
See all Proposal Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Proposal Coordinator roles.
Get Access To All JobsJob Posting Title:
Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Job Posting Title:
Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
See all E-3 Visa Proposal Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Coordinator
Align your credentials to specialty occupation standards
Your Australian degree must correspond directly to the Proposal Coordinator role. A communications, business administration, or technical writing qualification strengthens your E-3 visa eligibility far more than a general arts degree, so frame your transcript accordingly when presenting credentials to prospective employers.
Target federal contractors and defense primes first
Government contractors such as those in aerospace, defense, and professional services regularly produce large-scale proposals requiring dedicated coordinators. These organizations file LCAs routinely through DOL and understand E-3 mechanics, reducing the time you spend educating HR about sponsorship requirements.
Request the LCA before signing anything
Your employer must file a certified Labor Condition Application with DOL before your visa interview. Confirm this step is underway early in the offer negotiation, as LCA certification typically takes seven business days and delays here push your consulate appointment back by weeks.
Use Migrate Mate's E-3 filing service for the full process
Once you have a job offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork. This avoids the common mistake of letting employers file incomplete LCAs, which can trigger consulate queries specific to specialty occupation documentation for coordination roles.
Address specialty occupation directly in your offer letter
Consular officers sometimes question whether Proposal Coordinator roles qualify as specialty occupations. Ask your employer to include language in the offer letter stating that a bachelor's degree in a specific field is required, not merely preferred, as this distinction determines E-3 approval at interview.
Prepare a portfolio demonstrating degree-to-role connection
Bring documented examples of proposal work that draw directly on your degree discipline. Consular officers evaluating E-3 applications for coordinator roles respond well to concrete evidence tying your academic training to the technical or analytical demands of the position, particularly for government or engineering sector bids.
E-3 Visa Proposal Coordinator: Frequently Asked Questions
How do I find Proposal Coordinator jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Proposal Coordinator roles where employers are already open to E-3 sponsorship. Standard job searches surface postings that rarely specify visa support, so filtering specifically for E-3-aware employers saves significant time. Once you identify a match, the E-3 process moves faster than most other work visas because there is no lottery or annual cap to wait through.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Coordinator role qualify as a specialty occupation for E-3 purposes?
It qualifies when the employer requires a bachelor's degree in a specific field, such as communications, technical writing, business administration, or a related discipline. The role fails the specialty occupation test if the posting accepts any degree regardless of field, or if the employer cannot demonstrate that degree-level knowledge is actually applied in the day-to-day work. Positions in government contracting, engineering, or professional services environments tend to meet the standard more cleanly than general administrative coordinator roles.
How does the E-3 compare to the H-1B for Proposal Coordinator roles?
The E-3 is considerably more practical for Australian nationals in this field. There is no lottery, no annual cap pressure, and the two-year renewable structure means you can stay as long as you hold a qualifying role. H-1B visa petitions for Proposal Coordinator positions also face scrutiny over specialty occupation status, but the lottery adds uncertainty on top of that. With the E-3, if the role and your credentials meet the standard, approval is the expected outcome rather than a lottery outcome.
What happens to my E-3 status if my employer loses a major contract and my role changes?
Your E-3 status is tied to the specific position described in your LCA and visa application. If your employer restructures your role significantly, or if the specialty occupation justification no longer holds, your status may no longer be valid under the original filing. You would need your employer to file a new LCA reflecting the revised role before continuing to work. Starting a renewal process promptly when role changes are anticipated is the safest approach.