E-3 Visa Proposal Coordinator Jobs
Proposal Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a relevant field such as communications, business, or technical writing. Australian professionals can secure two-year renewable status with no lottery risk, making this a direct path to U.S. employment in proposal development and bid management.
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Get Access To All JobsLocation: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
See all 54+ E-3 Visa Proposal Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Coordinator
Align your credentials to specialty occupation standards
Your Australian degree must correspond directly to the Proposal Coordinator role. A communications, business administration, or technical writing qualification strengthens your E-3 visa eligibility far more than a general arts degree, so frame your transcript accordingly when presenting credentials to prospective employers.
Target federal contractors and defense primes first
Government contractors such as those in aerospace, defense, and professional services regularly produce large-scale proposals requiring dedicated coordinators. These organizations file LCAs routinely through DOL and understand E-3 mechanics, reducing the time you spend educating HR about sponsorship requirements.
Request the LCA before signing anything
Your employer must file a certified Labor Condition Application with DOL before your visa interview. Confirm this step is underway early in the offer negotiation, as LCA certification typically takes seven business days and delays here push your consulate appointment back by weeks.
Use Migrate Mate's E-3 filing service for the full process
Once you have a job offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork. This avoids the common mistake of letting employers file incomplete LCAs, which can trigger consulate queries specific to specialty occupation documentation for coordination roles.
Address specialty occupation directly in your offer letter
Consular officers sometimes question whether Proposal Coordinator roles qualify as specialty occupations. Ask your employer to include language in the offer letter stating that a bachelor's degree in a specific field is required, not merely preferred, as this distinction determines E-3 approval at interview.
Prepare a portfolio demonstrating degree-to-role connection
Bring documented examples of proposal work that draw directly on your degree discipline. Consular officers evaluating E-3 applications for coordinator roles respond well to concrete evidence tying your academic training to the technical or analytical demands of the position, particularly for government or engineering sector bids.
E-3 Visa Proposal Coordinator: Frequently Asked Questions
How do I find Proposal Coordinator jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Proposal Coordinator roles where employers are already open to E-3 sponsorship. Standard job searches surface postings that rarely specify visa support, so filtering specifically for E-3-aware employers saves significant time. Once you identify a match, the E-3 process moves faster than most other work visas because there is no lottery or annual cap to wait through.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Coordinator role qualify as a specialty occupation for E-3 purposes?
It qualifies when the employer requires a bachelor's degree in a specific field, such as communications, technical writing, business administration, or a related discipline. The role fails the specialty occupation test if the posting accepts any degree regardless of field, or if the employer cannot demonstrate that degree-level knowledge is actually applied in the day-to-day work. Positions in government contracting, engineering, or professional services environments tend to meet the standard more cleanly than general administrative coordinator roles.
How does the E-3 compare to the H-1B for Proposal Coordinator roles?
The E-3 is considerably more practical for Australian nationals in this field. There is no lottery, no annual cap pressure, and the two-year renewable structure means you can stay as long as you hold a qualifying role. H-1B visa petitions for Proposal Coordinator positions also face scrutiny over specialty occupation status, but the lottery adds uncertainty on top of that. With the E-3, if the role and your credentials meet the standard, approval is the expected outcome rather than a lottery outcome.
What happens to my E-3 status if my employer loses a major contract and my role changes?
Your E-3 status is tied to the specific position described in your LCA and visa application. If your employer restructures your role significantly, or if the specialty occupation justification no longer holds, your status may no longer be valid under the original filing. You would need your employer to file a new LCA reflecting the revised role before continuing to work. Starting a renewal process promptly when role changes are anticipated is the safest approach.