E-3 Visa Project Administrator Jobs
Project Administrator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, project management, or a related field. Australian nationals can secure two-year, renewable E-3 status with no lottery and no annual cap standing between you and the role.
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Get Access To All JobsINTRODUCTION
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.
We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.
Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Responsibilities
- Lead and expand Project Services support in the Texas region.
- Assist with project setup and document control maintaining internal best practices while meeting client specific needs.
- Assist Project Managers with tracking project budgets and deliverables.
- Track project financial health and assist Project Managers with corrective actions.
- Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
- Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
- Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and MBE/WBE reporting.
- Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
- Coordinate and attend project meetings both in person and online, produce meeting minutes and maintain project logs.
- Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
- Research regulations, procedures and technical reference materials.
- Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.
BASIC QUALIFICATIONS
- 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
- Moderate to advanced knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
- Understanding of project financials and accounting basics.
- Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
- Strong oral and written communication skills.
- Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
- Strong planning and organizational skills.
- Ability to manage complex and diverse projects and deadlines.
- Basic understanding of engineering methods and standard operating procedures.
- Direct experience with financial systems and concepts.
- High School Diploma or equivalent.
PREFERRED QUALIFICATIONS
- 10-15 years project controls experience.
- Direct experience with Project Management principles and practices.
- Direct experience with financial systems and concepts.
COMPENSATION RANGE
An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
OTHER COMPENSATION AND BENEFITS
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.
INTRODUCTION
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.
We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.
Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Responsibilities
- Lead and expand Project Services support in the Texas region.
- Assist with project setup and document control maintaining internal best practices while meeting client specific needs.
- Assist Project Managers with tracking project budgets and deliverables.
- Track project financial health and assist Project Managers with corrective actions.
- Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
- Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
- Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and MBE/WBE reporting.
- Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
- Coordinate and attend project meetings both in person and online, produce meeting minutes and maintain project logs.
- Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
- Research regulations, procedures and technical reference materials.
- Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.
BASIC QUALIFICATIONS
- 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
- Moderate to advanced knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
- Understanding of project financials and accounting basics.
- Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
- Strong oral and written communication skills.
- Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
- Strong planning and organizational skills.
- Ability to manage complex and diverse projects and deadlines.
- Basic understanding of engineering methods and standard operating procedures.
- Direct experience with financial systems and concepts.
- High School Diploma or equivalent.
PREFERRED QUALIFICATIONS
- 10-15 years project controls experience.
- Direct experience with Project Management principles and practices.
- Direct experience with financial systems and concepts.
COMPENSATION RANGE
An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
OTHER COMPENSATION AND BENEFITS
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.
See all 107+ E-3 Visa Project Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Project Administrator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Project Administrator
Translate your credentials for U.S. employers
Australian three-year bachelor's degrees are accepted as equivalent to U.S. four-year degrees for E-3 visa purposes, but your resume should explicitly state your qualification and field. Spell out degree titles in full so hiring managers can assess specialty occupation fit without guessing.
Target employers with active LCA filing history
Search DOL's Office of Foreign Labor Certification disclosure data to find companies that have previously filed Labor Condition Applications for Project Administrator or project management roles. Prior LCA filings signal a company already understands E-3 sponsorship requirements.
Clarify the specialty occupation requirement early
Not every Project Administrator role qualifies. Job descriptions that accept any bachelor's degree, regardless of field, can fail the specialty occupation test. Confirm with the hiring manager that the role requires a degree specifically in business, project management, engineering, or a related discipline.
Use Migrate Mate's E-3 filing service after your offer
Once you have a signed offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end. This covers DOL certification, consulate preparation, and document review so your employer doesn't need an immigration lawyer on retainer.
Negotiate your start date around LCA processing
DOL certifies most LCAs within seven business days, but build at least three weeks into your proposed start date to allow for LCA filing, consulate appointment scheduling, and passport return. Starting this conversation before you sign avoids a rushed timeline.
Prepare a degree-to-role alignment statement
Consular officers assess whether your academic background directly supports the Project Administrator position. Draft a one-page statement connecting your degree coursework to core job duties like scope management, scheduling, and stakeholder coordination. This document isn't required but strengthens borderline cases.
E-3 Visa Project Administrator: Frequently Asked Questions
How do I find Project Administrator jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Project Administrator roles where employers are open to E-3 sponsorship. Standard job boards don't filter by visa type, so you end up cold-applying with no signal on sponsorship willingness. Migrate Mate surfaces roles specifically matched to E-3 eligibility, saving you from screening out dozens of postings manually.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Project Administrator role qualify as a specialty occupation for the E-3?
It depends on how the employer defines the role. If the job description requires a bachelor's degree in a specific field such as business administration, project management, or engineering, it qualifies. Roles that accept any degree or substitute experience freely are harder to support. Ask the employer to confirm the degree requirement is field-specific before the LCA is filed.
How does the E-3 compare to the H-1B for Project Administrator roles?
The E-3 is available only to Australian nationals and has no lottery, no annual cap, and no registration fee. H-1B visa has an 85,000-slot annual cap with a randomised selection process, meaning qualified applicants are regularly not selected. For Australians in project administration, the E-3 offers a direct path without the uncertainty of a lottery outcome.
Can I switch employers while on an E-3 as a Project Administrator?
Yes, but you need a new LCA and visa stamp or a change of status before starting with the new employer. The E-3 is employer-specific, so your current visa doesn't transfer. Your new employer must file a fresh LCA with DOL, and you'll need to attend a consulate appointment in Australia or a third country to get the updated stamp.