E-3 Visa Program Assistant Jobs
Program Assistant roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree and meets the specialty occupation standard. The E-3 has no lottery and no annual cap, so Australian professionals can apply year-round as soon as they secure a qualifying job offer from a U.S. employer.
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Get Access To All JobsJOB NO:
539967
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Education/Training/Instructional Design, Veteran's Preference Eligible
DEPARTMENT:
29050400 - MD-CARDIOLOGY
CLASSIFICATION TITLE:
Res/Fellowship Prog Assistant
CLASSIFICATION MINIMUM REQUIREMENTS:
Two year college degree and one year of relevant experience, or combination of education and relevant experience.
JOB DESCRIPTION:
Heart Failure Cardiology Fellowship Program Duties (1 fellow)
- Serves as the primary point of contact for the Heart Failure Fellowship (HF) 4th Year Fellowship.
- Assist in maintaining the electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Assist in creating, maintaining, and updating all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
Advanced Electrophysiology Fellowship Duties (3 fellows)
- Serves as the primary point of contact for the Advanced Electrophysiology (EP) 4th Year Fellowship.
- Maintains an electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Creates, maintains, and updates all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Responsible for typing and mailing all correspondence related to the Fellowship Programs in a timely manner with attention to spelling, grammar, punctuation, and formatting. Program Assistant will be responsible for administrative duties for the match as instructed by the Program Director, including New Innovations, and ERAS (Electronic Residency Application Service).
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
- Schedules interviews and creates itineraries for advanced EP candidates, coordinates necessary arrangements, and serves as the host for the candidates.
- Assists the Program Director of EP with the coordination of the administrative functions of the fellowship.
- Manages, creates schedules, monitors fellow and faculty evaluations in New Innovations, a web-based program that unifies fellowship tasks and compliance management into a secure centralized internet database.
- Along with the Program Director, identifies source of funds to support fellows, manages application process including preparing description of program, justification, and budget. Manages communications with granting agency. If awarded, ensures that the proper University processes are followed for funds deposit and expenditures. Prepares mid-year reviews and updates to agencies.
Interventional Cardiology Fellowship Duties (3 fellows)
- Serves as the primary point of contact for the Interventional Cardiology Fellowship Program.
- Schedules interviews and creates itineraries for interventional candidates, coordinates necessary arrangements, and serves as the host for the candidates.
- Assists the Interventional Program Director with the coordination of the administrative functions of the fellowship.
- Manages, creates schedules, monitors fellow and faculty evaluations in New Innovations, a web-based program that unifies fellowship tasks and compliance management into a secure centralized internet database.
- Along with the Program Director, identifies source of funds to support fellows, manages application process including preparing description of program, justification, and budget. Manages communications with granting agency. If awarded, ensures that the proper University processes are followed for funds deposit and expenditures. Prepares mid-year reviews and updates to agencies.
- The interventional fellow rotations include the VA and Shands cardiac catheterization laboratories in Gainesville. Oversee these multiple clinical rotation sites including ongoing communications with agencies to ensure that the educational rotation meets programmatic needs.
- Maintains an electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Creates, maintains, and updates all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
Financial Responsibilities and Academic Support
- In partnership with the Division Administrator, assign and monitor the payroll distributions for all fellows to ensure appropriate expenditure of funds and allocations.
- Prepare annual fellowship budget identifying new programmatic needs and expenses. Review with Division Administrator.
- Type routine correspondence, protocols, memorandums, letters or reports from dictation or handwritten copy using personal computer. Maintains filing for documents and correspondence as directed by faculty or Division Administrator.
- Maintains Divisional calendar for meetings and conferences and posts and distributes the calendar as needed. Sends weekly reminder emails to faculty and fellows for meetings and conferences.
- Works and supports the Chief and Assistant Director in any administrative support that might be needed.
- Works closely with secretarial support staff in the Division to ensure that all faculty are supported in their clinical and academic needs. Provides direct back-up support when absences occur.
EXPECTED SALARY:
$25.00 - $27.00 per hour
REQUIRED QUALIFICATIONS:
Two year college degree and one year of relevant experience, or combination of education and relevant experience.
PREFERRED QUALIFICATIONS:
- College degree preferred.
- Proficiency in Word, Excel, PowerPoint, E-mail and Internet.
- Demonstrated, outstanding ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines.
- Ability to plan, organize and coordinate work assignments.
- Ability to establish and maintain effective working relationships with others.
- Ability to function under stressful circumstances.
- Knowledge of standard business formats for letters, memos, and manuscripts.
- Knowledge of basic office procedures, filing systems, basic math and the ability to perform mathematical calculations.
- Ability to communicate effectively both verbally and in writing. Ability to plan, organize and coordinate work assignments.
- Ability to work independently.
- Strong interpersonal and telephone skills.
- Knowledge of ACGME rules and guidelines preferred.
SPECIAL INSTRUCTIONS TO APPLICANTS:
In order to be considered please upload your resume.
This is a time-limited position.
This position is eligible for veterans' preference. If you are claiming veterans' preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veterans' Preference Page for more details.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
02 Jun 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
16 Jun 2026 Eastern Daylight Time
JOB NO:
539967
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Education/Training/Instructional Design, Veteran's Preference Eligible
DEPARTMENT:
29050400 - MD-CARDIOLOGY
CLASSIFICATION TITLE:
Res/Fellowship Prog Assistant
CLASSIFICATION MINIMUM REQUIREMENTS:
Two year college degree and one year of relevant experience, or combination of education and relevant experience.
JOB DESCRIPTION:
Heart Failure Cardiology Fellowship Program Duties (1 fellow)
- Serves as the primary point of contact for the Heart Failure Fellowship (HF) 4th Year Fellowship.
- Assist in maintaining the electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Assist in creating, maintaining, and updating all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
Advanced Electrophysiology Fellowship Duties (3 fellows)
- Serves as the primary point of contact for the Advanced Electrophysiology (EP) 4th Year Fellowship.
- Maintains an electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Creates, maintains, and updates all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Responsible for typing and mailing all correspondence related to the Fellowship Programs in a timely manner with attention to spelling, grammar, punctuation, and formatting. Program Assistant will be responsible for administrative duties for the match as instructed by the Program Director, including New Innovations, and ERAS (Electronic Residency Application Service).
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
- Schedules interviews and creates itineraries for advanced EP candidates, coordinates necessary arrangements, and serves as the host for the candidates.
- Assists the Program Director of EP with the coordination of the administrative functions of the fellowship.
- Manages, creates schedules, monitors fellow and faculty evaluations in New Innovations, a web-based program that unifies fellowship tasks and compliance management into a secure centralized internet database.
- Along with the Program Director, identifies source of funds to support fellows, manages application process including preparing description of program, justification, and budget. Manages communications with granting agency. If awarded, ensures that the proper University processes are followed for funds deposit and expenditures. Prepares mid-year reviews and updates to agencies.
Interventional Cardiology Fellowship Duties (3 fellows)
- Serves as the primary point of contact for the Interventional Cardiology Fellowship Program.
- Schedules interviews and creates itineraries for interventional candidates, coordinates necessary arrangements, and serves as the host for the candidates.
- Assists the Interventional Program Director with the coordination of the administrative functions of the fellowship.
- Manages, creates schedules, monitors fellow and faculty evaluations in New Innovations, a web-based program that unifies fellowship tasks and compliance management into a secure centralized internet database.
- Along with the Program Director, identifies source of funds to support fellows, manages application process including preparing description of program, justification, and budget. Manages communications with granting agency. If awarded, ensures that the proper University processes are followed for funds deposit and expenditures. Prepares mid-year reviews and updates to agencies.
- The interventional fellow rotations include the VA and Shands cardiac catheterization laboratories in Gainesville. Oversee these multiple clinical rotation sites including ongoing communications with agencies to ensure that the educational rotation meets programmatic needs.
- Maintains an electronic progress log and files on all applicants or other files as required as Fellowship Programs move into a match. Develop and maintain a system to assist the faculty with review of applicant packets and creation of the final match list.
- Compiles necessary information for the ACGME site visits in an accurate and timely manner.
- Creates, maintains, and updates all fellowship documents required by the ACGME guidelines. Ensures that the Training Program is within ACGME guidelines and brings any concerns to the attention of the Program Director. Maintains filing system for all fellowship documents and correspondence. Keeping the Program aligned with ABIM, ACGME, NRMP, and LCME is a top priority.
- Organizes new fellow orientation on a yearly basis including but not limited to assisting Program Director with orientation book, ensuring all requirements from House Staff Office and VA Hospital Orientations are met, and other necessary items are in place for incoming fellows (pagers, lab coats, etc.).
- Attends DOM and COM meetings regarding fellowship activities. Is responsible for monitoring updates and changes in University and ACGME requirements for fellowships through email, list serves, websites, and official correspondence.
Financial Responsibilities and Academic Support
- In partnership with the Division Administrator, assign and monitor the payroll distributions for all fellows to ensure appropriate expenditure of funds and allocations.
- Prepare annual fellowship budget identifying new programmatic needs and expenses. Review with Division Administrator.
- Type routine correspondence, protocols, memorandums, letters or reports from dictation or handwritten copy using personal computer. Maintains filing for documents and correspondence as directed by faculty or Division Administrator.
- Maintains Divisional calendar for meetings and conferences and posts and distributes the calendar as needed. Sends weekly reminder emails to faculty and fellows for meetings and conferences.
- Works and supports the Chief and Assistant Director in any administrative support that might be needed.
- Works closely with secretarial support staff in the Division to ensure that all faculty are supported in their clinical and academic needs. Provides direct back-up support when absences occur.
EXPECTED SALARY:
$25.00 - $27.00 per hour
REQUIRED QUALIFICATIONS:
Two year college degree and one year of relevant experience, or combination of education and relevant experience.
PREFERRED QUALIFICATIONS:
- College degree preferred.
- Proficiency in Word, Excel, PowerPoint, E-mail and Internet.
- Demonstrated, outstanding ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines.
- Ability to plan, organize and coordinate work assignments.
- Ability to establish and maintain effective working relationships with others.
- Ability to function under stressful circumstances.
- Knowledge of standard business formats for letters, memos, and manuscripts.
- Knowledge of basic office procedures, filing systems, basic math and the ability to perform mathematical calculations.
- Ability to communicate effectively both verbally and in writing. Ability to plan, organize and coordinate work assignments.
- Ability to work independently.
- Strong interpersonal and telephone skills.
- Knowledge of ACGME rules and guidelines preferred.
SPECIAL INSTRUCTIONS TO APPLICANTS:
In order to be considered please upload your resume.
This is a time-limited position.
This position is eligible for veterans' preference. If you are claiming veterans' preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veterans' Preference Page for more details.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
02 Jun 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
16 Jun 2026 Eastern Daylight Time
See all 973+ E-3 Visa Program Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Assistant
Verify your degree supports the role
Program Assistant positions span nonprofits, universities, and government contractors, and the required degree field varies widely. Confirm your Australian qualification directly aligns with the program area, not just with administration generally, before targeting specific employers.
Search for employers with LCA filing history
Employers who have previously certified Labor Condition Applications with the DOL already understand the E-3 visa process. Targeting organisations with this history shortens your sponsorship conversation and reduces the risk of a rejection based on unfamiliarity.
Use Migrate Mate to run your job search
Use Migrate Mate to find Program Assistant roles filtered specifically for E-3 visa sponsorship. The platform surfaces employers who have sponsored Australians before, so you're not wasting applications on companies that have never navigated the process.
Brief your employer on LCA timing early
The DOL must certify your employer's LCA before you can attend your consulate appointment. Raise this timeline during the offer stage so your start date accounts for the certification window, which typically runs seven to ten business days.
Prepare a credential equivalency statement
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 purposes. Having a brief written summary of your qualification's credit hours and curriculum ready speeds up the employer's HR and legal review process.
Let Migrate Mate's E-3 filing service handle your paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to manage your LCA submission, DS-160, and consulate preparation end-to-end. This removes the administrative burden from both you and your employer and keeps the process on track.
E-3 Visa Program Assistant: Frequently Asked Questions
How do I find Program Assistant jobs that offer E-3 visa sponsorship?
Use Migrate Mate to search Program Assistant roles filtered for E-3 visa sponsorship. The platform shows employers who have previously sponsored Australian workers, so you can focus your applications on organisations already familiar with the LCA filing and consulate process rather than starting the conversation from scratch.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Assistant role qualify as a specialty occupation for the E-3?
It depends on how the position is defined. A Program Assistant role qualifies when the employer requires a bachelor's degree in a specific field, such as public policy, social work, international development, or a related discipline. Roles where any degree suffices, or where the position is primarily administrative with no degree requirement, are harder to support. The key is that both the job and your degree need to align in a specific field.
How does the E-3 compare to the H-1B for Program Assistant roles?
The E-3 has no lottery and no annual cap, which means you can apply at any point in the year after receiving a job offer. The H-1B visa requires entering a random lottery with roughly a one-in-four selection rate, and unsuccessful registrants must wait until the next fiscal year. For Australian professionals, the E-3 is a far more predictable path to U.S. employment as a Program Assistant.
Can I change Program Assistant employers after my E-3 is approved?
Yes, but you need to start the process fresh with the new employer. The E-3 is employer-specific, so your new organisation must file a new LCA with the DOL and you'll need to attend a new consulate appointment or apply for a change of status if you're already in the U.S. There's no portability provision, unlike some other visa categories.