E-3 Visa Program Assistant Jobs
Program Assistant roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree and meets the specialty occupation standard. The E-3 has no lottery and no annual cap, so Australian professionals can apply year-round as soon as they secure a qualifying job offer from a U.S. employer.
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Booth MBA: Student Life, Working Professionals
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
- an unmatched faculty.
- degree and open enrollment programs offered on three continents.
- a global body of nearly 56,000 accomplished alumni.
- strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
Job Summary
The Assistant Director, Student Life, Working Professionals Program is primarily responsible for managing the program support and operations of the Working Professionals Programs Student Life teams. The Assistant Director will provide direct student support to the Evening/Weekend and Executive MBA populations and assist with programs and event operations. The Assistant Director works in close collaboration with student-facing staff and builds facilities to manage daily students and staff needs. This role also interfaces with Booth partners and helps to create operational excellence during class weeks at Gleacher Center.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
- Collaborates with different student-facing teams to strategize and identify program opportunities to enhance student experience and increase overall student engagement.
- Partners with the Working Professionals Student Life team members by supporting student requests and problem-solving student needs.
- Collaborates with London and Hong Kong program teams and facilitates necessary committees.
- Plans and manages faculty and student engagement such as Faculty Social Hours.
- Creates and manages student quarterly communications, including weekly digest, invitations and updates through the school’s digital platforms.
- Provides financial oversight of the operating budget for multiple student group accounts and operation budgets, and monitors and reconciles the Student Life accounts.
- Supports the EMBA class weekend experience such as catering, coordination with other relevant Booth departments, and other event logistics.
- In partnership with the Faculty and Academic Services team, manages the purchase and distribution of student textbooks for EMBA students.
- Manages Booth Groups, the event registration system for student clubs and Student Life.
- Assists the Student Life team with event logistics, event materials, follow-up, metrics, and process improvements.
- Works closely with Booth Accounting on all contract submissions, negotiations, and payments.
- Manages Teaching Assistant payments and evaluations with Booth HR.
- Serves as an approver of the student listservs.
- Manages systems such as Booth Groups and Oracle.
- Maintains a working knowledge of Student Life Canvas Program sites.
- Manages office administrative functions, supplies, and facilities coordination.
- Assists with staffing Student Life events when necessary, including evenings and weekends.
- Undertakes projects and provides administrative support as assigned, related to the business of the organizational unit.
- Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
- Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor’s degree.
Experience:
- Background in a higher education setting.
Technical Skills or Knowledge:
- Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Preferred Competencies
- Outstanding verbal, written, and presentation skills, as well as organizational skills.
- Proven organizational aptitude, attention to detail, and project management.
- Handle multiple detailed tasks/projects simultaneously, set priorities and streamline projects and processes, while meeting strict deadlines with frequent interruptions.
- Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
- Maintain strict confidentiality of sensitive information.
- Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.
- Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Working Conditions
- This position is currently expected to work a minimum three days per week in the office.
- Work Monday-Friday 9:30 a.m. – 6:00 p.m., plus occasional extended hours.
- Work at Gleacher for EMBA class weekends.
- Additional various other weekends and nights as needed. Schedule is communicated in advance.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$58,000.00 - $65,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
Booth MBA: Student Life, Working Professionals
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
- an unmatched faculty.
- degree and open enrollment programs offered on three continents.
- a global body of nearly 56,000 accomplished alumni.
- strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
Job Summary
The Assistant Director, Student Life, Working Professionals Program is primarily responsible for managing the program support and operations of the Working Professionals Programs Student Life teams. The Assistant Director will provide direct student support to the Evening/Weekend and Executive MBA populations and assist with programs and event operations. The Assistant Director works in close collaboration with student-facing staff and builds facilities to manage daily students and staff needs. This role also interfaces with Booth partners and helps to create operational excellence during class weeks at Gleacher Center.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
- Collaborates with different student-facing teams to strategize and identify program opportunities to enhance student experience and increase overall student engagement.
- Partners with the Working Professionals Student Life team members by supporting student requests and problem-solving student needs.
- Collaborates with London and Hong Kong program teams and facilitates necessary committees.
- Plans and manages faculty and student engagement such as Faculty Social Hours.
- Creates and manages student quarterly communications, including weekly digest, invitations and updates through the school’s digital platforms.
- Provides financial oversight of the operating budget for multiple student group accounts and operation budgets, and monitors and reconciles the Student Life accounts.
- Supports the EMBA class weekend experience such as catering, coordination with other relevant Booth departments, and other event logistics.
- In partnership with the Faculty and Academic Services team, manages the purchase and distribution of student textbooks for EMBA students.
- Manages Booth Groups, the event registration system for student clubs and Student Life.
- Assists the Student Life team with event logistics, event materials, follow-up, metrics, and process improvements.
- Works closely with Booth Accounting on all contract submissions, negotiations, and payments.
- Manages Teaching Assistant payments and evaluations with Booth HR.
- Serves as an approver of the student listservs.
- Manages systems such as Booth Groups and Oracle.
- Maintains a working knowledge of Student Life Canvas Program sites.
- Manages office administrative functions, supplies, and facilities coordination.
- Assists with staffing Student Life events when necessary, including evenings and weekends.
- Undertakes projects and provides administrative support as assigned, related to the business of the organizational unit.
- Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
- Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor’s degree.
Experience:
- Background in a higher education setting.
Technical Skills or Knowledge:
- Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Preferred Competencies
- Outstanding verbal, written, and presentation skills, as well as organizational skills.
- Proven organizational aptitude, attention to detail, and project management.
- Handle multiple detailed tasks/projects simultaneously, set priorities and streamline projects and processes, while meeting strict deadlines with frequent interruptions.
- Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
- Maintain strict confidentiality of sensitive information.
- Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.
- Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Working Conditions
- This position is currently expected to work a minimum three days per week in the office.
- Work Monday-Friday 9:30 a.m. – 6:00 p.m., plus occasional extended hours.
- Work at Gleacher for EMBA class weekends.
- Additional various other weekends and nights as needed. Schedule is communicated in advance.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$58,000.00 - $65,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
See all 99+ E-3 Visa Program Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Assistant
Verify your degree supports the role
Program Assistant positions span nonprofits, universities, and government contractors, and the required degree field varies widely. Confirm your Australian qualification directly aligns with the program area, not just with administration generally, before targeting specific employers.
Search for employers with LCA filing history
Employers who have previously certified Labor Condition Applications with the DOL already understand the E-3 visa process. Targeting organisations with this history shortens your sponsorship conversation and reduces the risk of a rejection based on unfamiliarity.
Use Migrate Mate to run your job search
Use Migrate Mate to find Program Assistant roles filtered specifically for E-3 visa sponsorship. The platform surfaces employers who have sponsored Australians before, so you're not wasting applications on companies that have never navigated the process.
Brief your employer on LCA timing early
The DOL must certify your employer's LCA before you can attend your consulate appointment. Raise this timeline during the offer stage so your start date accounts for the certification window, which typically runs seven to ten business days.
Prepare a credential equivalency statement
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 purposes. Having a brief written summary of your qualification's credit hours and curriculum ready speeds up the employer's HR and legal review process.
Let Migrate Mate's E-3 filing service handle your paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to manage your LCA submission, DS-160, and consulate preparation end-to-end. This removes the administrative burden from both you and your employer and keeps the process on track.
E-3 Visa Program Assistant: Frequently Asked Questions
How do I find Program Assistant jobs that offer E-3 visa sponsorship?
Use Migrate Mate to search Program Assistant roles filtered for E-3 visa sponsorship. The platform shows employers who have previously sponsored Australian workers, so you can focus your applications on organisations already familiar with the LCA filing and consulate process rather than starting the conversation from scratch.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Assistant role qualify as a specialty occupation for the E-3?
It depends on how the position is defined. A Program Assistant role qualifies when the employer requires a bachelor's degree in a specific field, such as public policy, social work, international development, or a related discipline. Roles where any degree suffices, or where the position is primarily administrative with no degree requirement, are harder to support. The key is that both the job and your degree need to align in a specific field.
How does the E-3 compare to the H-1B for Program Assistant roles?
The E-3 has no lottery and no annual cap, which means you can apply at any point in the year after receiving a job offer. The H-1B visa requires entering a random lottery with roughly a one-in-four selection rate, and unsuccessful registrants must wait until the next fiscal year. For Australian professionals, the E-3 is a far more predictable path to U.S. employment as a Program Assistant.
Can I change Program Assistant employers after my E-3 is approved?
Yes, but you need to start the process fresh with the new employer. The E-3 is employer-specific, so your new organisation must file a new LCA with the DOL and you'll need to attend a new consulate appointment or apply for a change of status if you're already in the U.S. There's no portability provision, unlike some other visa categories.