E-3 Visa Executive Assistant Jobs
Executive Assistant roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. The E-3 has no lottery and no annual cap, making it a reliable path for Australian professionals pursuing senior EA roles at U.S. companies.
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We are searching for an experienced, detail-oriented, strategic Executive Assistant Business Partner (EABP3) to support an Executive Vice President (EVP) who reports to the CEO. The EVP is accountable for the Services Group and approximately $4B in annual revenue. This seasoned EABP will be responsible for performing a wide variety of duties and operating as a true business partner—bringing exceptional organizational skills, strategic calendar management, seamless meeting coordination, and the ability to build strong relationships with key internal and external stakeholders. The ideal candidate is self-motivated, professional, proactive, collaborative, willing to learn, and capable of managing their workload as well as their executive’s workload while prioritizing tasks in a fast-paced environment.
Services Group is a ~1,800+ person cross-functional team across 4 countries and 10 sites, spanning Payments, Workforce Solutions, Bill Pay, Lending, and Fintech Services—focused on transforming QuickBooks into an all-in-one business platform and enabling AI-powered “done-for-you” experiences.
Responsibilities
- Deliver exceptional administrative support to the Executive quickly building context and understanding of the leader’s priorities in service of ensuring that they are able to spend time on the most important things. Support high priority projects and requests.
- Executive-level stakeholder partnership: Communicate and partner with contacts at all levels in the company, including executive officers and very senior, complex stakeholders across the enterprise. Represent the EVP’s office with professionalism, discretion, and sound judgment in sensitive and high-visibility interactions.
- Cross-functional consultation and coordination: Consult and seek guidance with key stakeholders including HRBPs, Finance, Legal, and Communications to ensure alignment, timely execution, and risk-aware decision-making across leader priorities.
- Policy/process reinforcement: Reinforce, provide, and address feedback on applicable policies and procedures. Ensure consistent adherence to operating practices; escalate concerns appropriately and help resolve ambiguity in partnership with the right stakeholders.
- Strategic calendar management: Proactively manage a complex and dynamic calendar; protect focus time, sequence decisions, and optimize time allocation in alignment with Services Group strategic priorities and operating rhythms.
- Seamless meeting coordination and operating cadence: Orchestrate high-level meetings and rhythms (e.g., staff meetings, quarterly kickoffs/all-hands, strategic planning sessions, leadership reviews), including scheduling, agenda creation, pre-read/materials coordination, and diligent follow-through on action items.
- Manage complex travel and logistics (domestic and international) with proactive contingency planning. Prepare and submit expense reports accurately and promptly, adhering to policy.
- Build a keen understanding of the team/department’s priorities and standard operating business practices and how they align with the goals of the EVP and broader organization.
- Influence through ideas: Socialize ideas and recommendations in a compelling manner that gains commitment from executive leaders and peers (e.g., operating cadence improvements, meeting hygiene, stakeholder management plans, workflow automation).
- Tools + systems-building: Expand tools expertise within the role domain and learn quickly and proactively. Take initiative on researching, implementing, and improving systems and processes to scale executive effectiveness and team throughput (intake/triage, action tracking, templates, automation, reporting).
- Ownership + accountability: Take personal responsibility for decisions and areas of opportunity by role modeling and setting a high bar of excellence. Follow through on agreed commitments and hold partners accountable through clear tracking, reminders, and measuring progress/results.
- Partner across organizational boundaries with EABPs and peers to deliver outcomes; contribute to building connection and coordination within the EABP community.
Qualifications
- 10+ years working at the Executive Assistant / EABP level; experience supporting EVP/C-level leaders preferred.
- Demonstrated ability to communicate with contacts at all levels, including executive officers and highly senior stakeholders; strong executive presence and judgment.
- Highly proactive; takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
- Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
- Collaborative team player who makes teams better and focuses on helping the bigger team win.
- Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
- Advanced Outlook calendar management; expert level knowledge of Microsoft Office and Google Suite/Workspace; demonstrated ability to expand tools expertise quickly and proactively.
- Strong organization, project coordination, and problem-solving skills.
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision.
- Ability to identify business issues and coordinate an appropriate response with key stakeholders (e.g., HRBP, Finance, Legal, Communications).
Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs. Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is: Bay Area California $63.00-85.00 Southern California $53.50-72.50.
The expected base pay range for this position is:
San Francisco Howard Street, CA $53.5- $72.5
Overview
We are searching for an experienced, detail-oriented, strategic Executive Assistant Business Partner (EABP3) to support an Executive Vice President (EVP) who reports to the CEO. The EVP is accountable for the Services Group and approximately $4B in annual revenue. This seasoned EABP will be responsible for performing a wide variety of duties and operating as a true business partner—bringing exceptional organizational skills, strategic calendar management, seamless meeting coordination, and the ability to build strong relationships with key internal and external stakeholders. The ideal candidate is self-motivated, professional, proactive, collaborative, willing to learn, and capable of managing their workload as well as their executive’s workload while prioritizing tasks in a fast-paced environment.
Services Group is a ~1,800+ person cross-functional team across 4 countries and 10 sites, spanning Payments, Workforce Solutions, Bill Pay, Lending, and Fintech Services—focused on transforming QuickBooks into an all-in-one business platform and enabling AI-powered “done-for-you” experiences.
Responsibilities
- Deliver exceptional administrative support to the Executive quickly building context and understanding of the leader’s priorities in service of ensuring that they are able to spend time on the most important things. Support high priority projects and requests.
- Executive-level stakeholder partnership: Communicate and partner with contacts at all levels in the company, including executive officers and very senior, complex stakeholders across the enterprise. Represent the EVP’s office with professionalism, discretion, and sound judgment in sensitive and high-visibility interactions.
- Cross-functional consultation and coordination: Consult and seek guidance with key stakeholders including HRBPs, Finance, Legal, and Communications to ensure alignment, timely execution, and risk-aware decision-making across leader priorities.
- Policy/process reinforcement: Reinforce, provide, and address feedback on applicable policies and procedures. Ensure consistent adherence to operating practices; escalate concerns appropriately and help resolve ambiguity in partnership with the right stakeholders.
- Strategic calendar management: Proactively manage a complex and dynamic calendar; protect focus time, sequence decisions, and optimize time allocation in alignment with Services Group strategic priorities and operating rhythms.
- Seamless meeting coordination and operating cadence: Orchestrate high-level meetings and rhythms (e.g., staff meetings, quarterly kickoffs/all-hands, strategic planning sessions, leadership reviews), including scheduling, agenda creation, pre-read/materials coordination, and diligent follow-through on action items.
- Manage complex travel and logistics (domestic and international) with proactive contingency planning. Prepare and submit expense reports accurately and promptly, adhering to policy.
- Build a keen understanding of the team/department’s priorities and standard operating business practices and how they align with the goals of the EVP and broader organization.
- Influence through ideas: Socialize ideas and recommendations in a compelling manner that gains commitment from executive leaders and peers (e.g., operating cadence improvements, meeting hygiene, stakeholder management plans, workflow automation).
- Tools + systems-building: Expand tools expertise within the role domain and learn quickly and proactively. Take initiative on researching, implementing, and improving systems and processes to scale executive effectiveness and team throughput (intake/triage, action tracking, templates, automation, reporting).
- Ownership + accountability: Take personal responsibility for decisions and areas of opportunity by role modeling and setting a high bar of excellence. Follow through on agreed commitments and hold partners accountable through clear tracking, reminders, and measuring progress/results.
- Partner across organizational boundaries with EABPs and peers to deliver outcomes; contribute to building connection and coordination within the EABP community.
Qualifications
- 10+ years working at the Executive Assistant / EABP level; experience supporting EVP/C-level leaders preferred.
- Demonstrated ability to communicate with contacts at all levels, including executive officers and highly senior stakeholders; strong executive presence and judgment.
- Highly proactive; takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
- Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
- Collaborative team player who makes teams better and focuses on helping the bigger team win.
- Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
- Advanced Outlook calendar management; expert level knowledge of Microsoft Office and Google Suite/Workspace; demonstrated ability to expand tools expertise quickly and proactively.
- Strong organization, project coordination, and problem-solving skills.
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision.
- Ability to identify business issues and coordinate an appropriate response with key stakeholders (e.g., HRBP, Finance, Legal, Communications).
Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs. Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is: Bay Area California $63.00-85.00 Southern California $53.50-72.50.
The expected base pay range for this position is:
San Francisco Howard Street, CA $53.5- $72.5
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Executive Assistant
Frame your degree for specialty occupation
EA roles face scrutiny under the specialty occupation standard. Your application is stronger when your bachelor's degree is in business administration, communications, or a field directly tied to the role's scope. A general degree with unrelated coursework can trigger an LCA complication.
Target companies with existing E-3 history
Employers who have sponsored E-3 visas before already understand the LCA process and won't treat your nationality as a liability. Prioritize mid-to-large organizations in finance, consulting, and tech where EA roles routinely support C-suite executives.
Negotiate the offer before LCA filing begins
The LCA locks in your wage level and job title with the DOL before your visa application. Clarify your title, salary, and work location with your employer before that filing starts, because corrections after certification create delays.
Address dual intent directly with your employer
The E-3 is a nonimmigrant visa, so you must demonstrate intent to return to Australia. Some HR teams misunderstand this and assume it limits long-term retention. Clarifying that the visa renews indefinitely often resolves that concern before it stalls your offer.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have a signed offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end to end. This avoids the common mistake of EA applicants trying to manage DOL and consulate requirements without specialist support.
Prepare your credential documentation before interviews
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees, but have your transcripts ready and be prepared to explain your qualification structure if a U.S. HR team questions it during the sponsorship review.
E-3 Visa Executive Assistant: Frequently Asked Questions
How do I find Executive Assistant jobs that offer E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. Standard job boards don't filter by visa type, so you end up applying to roles where the employer has no sponsorship experience. Migrate Mate surfaces EA positions at employers who understand the E-3 process, saving you time on applications that were never going to lead anywhere.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Executive Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A general administrative assistant role likely won't qualify, but a senior EA position supporting C-suite executives, requiring a bachelor's degree in business administration or communications, typically meets the specialty occupation standard. The job description and your degree field need to align clearly. Employers sometimes need guidance on how to frame the role correctly in the LCA filing.
How does the E-3 compare to the H-1B for Executive Assistant roles?
The E-3 is available only to Australian citizens but has no lottery and no annual cap, so you can apply any time of year once you have a job offer. The H-1B visa has an 85,000-slot annual cap with a randomized lottery, meaning most applicants don't get selected regardless of qualification. For Australians in EA roles, the E-3 is a far more predictable path than entering the H-1B lottery.
Can I change employers on the E-3 if a better Executive Assistant role comes up?
Yes, but you need to restart the process with the new employer. Your current E-3 visa is tied to your existing employer's LCA, so the new employer must file a fresh LCA with the DOL and you'll need to attend a new consulate appointment. There's no transfer mechanism like H-1B portability. Plan for a gap of several weeks between roles and confirm timing with your new employer before resigning.