E-3 Visa Executive Assistant Jobs
Executive Assistant roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. The E-3 has no lottery and no annual cap, making it a reliable path for Australian professionals pursuing senior EA roles at U.S. companies.
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Get Access To All JobsWho are we?
MATTE is a 360° full-service creative studio at the convergence of hype, storytelling and design. We bring people together to inspire new ways of engaging, to provoke long term progress, and to entertain audiences around the world, while helping forward-thinking brands and institutions nimbly and truly do the same. Our studio capabilities range from strategic ideation and insights, creative development, branding and identity, experiential, web design and development, campaigns and content creation, all the way through full-scale production and execution.
About this role:
MATTE is seeking an organized, analytical and motivated administrative professional to handle a range of business tasks for two of our Founders. This is a great opportunity for a driven, self-motivated individual to help support key initiatives and day-to-day operations across the company. This role is ideal for someone looking to join a fast-paced and rapidly growing company, contribute to meaningful projects, and work closely with innovative leaders on transforming a beloved brand into a leading agency.
The ideal candidate will want to build their career. In this role, you will provide support to two of our Founders to ensure they can focus on what they do best. You represent our company, serving as an initial point of contact for the teams you support. You will be responsible for anticipating the needs of the founders you aid, helping resolve operational and administrative issues, directing emails and calls to appropriate contacts, drafting and managing correspondence, and more.
Role + Responsibilities:
- Manage the founders' complex calendars, scheduling meetings, creative brainstorms, special projects, appointments, etc.
- Help protect the founders' time to ensure adequate balance of the calendar.
- Coordinate travel arrangements, accommodations, and itineraries for both domestic and international trips.
- Build efficiency and effective responsiveness into existing operations for the two founders.
- Manage external requests on behalf of the founders, providing effective communication to both parties as appropriate.
- Organize the founders' prioritization of agenda, weekly task list, preparation and distribution of agenda and materials.
- Help translate complex issues into simple courses of action.
- Partner with relevant teams to manage the intake and preparation for internal & external meetings, appearances, interviews, keynotes, networking events, etc.
- Maintain list of VIP contacts and relationships.
Qualifications and Requirements:
- A minimum of 2 years of administrative support experience, ideally with exposure to senior leaders
- Strong organizational and time management skills
- Strong interpersonal skills and ability to multitask in a fast-paced environment
- Proficiency with Google Suite of products (Docs, Sheets, Slides)
- Strong written and oral communication
- Ability to use office equipment, including copiers/scanners, etc.
- B.A / B.S degree or equivalent experience
- Pleasant and professional demeanor at all times with great attention to detail
- Expectation of confidentiality on all business matters
- Ability to work on-site at our office in New York 4x days per week
Compensation range: $70,000 – $80,000 annually based on relevant experience
Benefits include:
- Medical, Dental, and Vision coverage
- 401k with a 4% company contribution max match
- Fully covered yearly Citibike membership wellness perk
- Talkspace membership wellness perk
- Competitive PTO package
- End of Year Recharge paid time off
- Sabbatical Program option after three years of employment with us
- Parental Leave for all new parents
Everyone is welcome at MATTE - we’re passionate about building a team that reflects the diversity of our community and creating an environment where our differences are celebrated. MATTE provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MATTE will provide reasonable accommodations for qualified individuals with disabilities.
Who are we?
MATTE is a 360° full-service creative studio at the convergence of hype, storytelling and design. We bring people together to inspire new ways of engaging, to provoke long term progress, and to entertain audiences around the world, while helping forward-thinking brands and institutions nimbly and truly do the same. Our studio capabilities range from strategic ideation and insights, creative development, branding and identity, experiential, web design and development, campaigns and content creation, all the way through full-scale production and execution.
About this role:
MATTE is seeking an organized, analytical and motivated administrative professional to handle a range of business tasks for two of our Founders. This is a great opportunity for a driven, self-motivated individual to help support key initiatives and day-to-day operations across the company. This role is ideal for someone looking to join a fast-paced and rapidly growing company, contribute to meaningful projects, and work closely with innovative leaders on transforming a beloved brand into a leading agency.
The ideal candidate will want to build their career. In this role, you will provide support to two of our Founders to ensure they can focus on what they do best. You represent our company, serving as an initial point of contact for the teams you support. You will be responsible for anticipating the needs of the founders you aid, helping resolve operational and administrative issues, directing emails and calls to appropriate contacts, drafting and managing correspondence, and more.
Role + Responsibilities:
- Manage the founders' complex calendars, scheduling meetings, creative brainstorms, special projects, appointments, etc.
- Help protect the founders' time to ensure adequate balance of the calendar.
- Coordinate travel arrangements, accommodations, and itineraries for both domestic and international trips.
- Build efficiency and effective responsiveness into existing operations for the two founders.
- Manage external requests on behalf of the founders, providing effective communication to both parties as appropriate.
- Organize the founders' prioritization of agenda, weekly task list, preparation and distribution of agenda and materials.
- Help translate complex issues into simple courses of action.
- Partner with relevant teams to manage the intake and preparation for internal & external meetings, appearances, interviews, keynotes, networking events, etc.
- Maintain list of VIP contacts and relationships.
Qualifications and Requirements:
- A minimum of 2 years of administrative support experience, ideally with exposure to senior leaders
- Strong organizational and time management skills
- Strong interpersonal skills and ability to multitask in a fast-paced environment
- Proficiency with Google Suite of products (Docs, Sheets, Slides)
- Strong written and oral communication
- Ability to use office equipment, including copiers/scanners, etc.
- B.A / B.S degree or equivalent experience
- Pleasant and professional demeanor at all times with great attention to detail
- Expectation of confidentiality on all business matters
- Ability to work on-site at our office in New York 4x days per week
Compensation range: $70,000 – $80,000 annually based on relevant experience
Benefits include:
- Medical, Dental, and Vision coverage
- 401k with a 4% company contribution max match
- Fully covered yearly Citibike membership wellness perk
- Talkspace membership wellness perk
- Competitive PTO package
- End of Year Recharge paid time off
- Sabbatical Program option after three years of employment with us
- Parental Leave for all new parents
Everyone is welcome at MATTE - we’re passionate about building a team that reflects the diversity of our community and creating an environment where our differences are celebrated. MATTE provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MATTE will provide reasonable accommodations for qualified individuals with disabilities.
See all 704+ Executive Assistant jobs
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Executive Assistant
Frame your degree for specialty occupation
EA roles face scrutiny under the specialty occupation standard. Your application is stronger when your bachelor's degree is in business administration, communications, or a field directly tied to the role's scope. A general degree with unrelated coursework can trigger an LCA complication.
Target companies with existing E-3 history
Employers who have sponsored E-3 visas before already understand the LCA process and won't treat your nationality as a liability. Prioritize mid-to-large organizations in finance, consulting, and tech where EA roles routinely support C-suite executives.
Negotiate the offer before LCA filing begins
The LCA locks in your wage level and job title with the DOL before your visa application. Clarify your title, salary, and work location with your employer before that filing starts, because corrections after certification create delays.
Address dual intent directly with your employer
The E-3 is a nonimmigrant visa, so you must demonstrate intent to return to Australia. Some HR teams misunderstand this and assume it limits long-term retention. Clarifying that the visa renews indefinitely often resolves that concern before it stalls your offer.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have a signed offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end to end. This avoids the common mistake of EA applicants trying to manage DOL and consulate requirements without specialist support.
Prepare your credential documentation before interviews
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees, but have your transcripts ready and be prepared to explain your qualification structure if a U.S. HR team questions it during the sponsorship review.
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Find Executive Assistant JobsExecutive Assistant E-3 Visa: Frequently Asked Questions
How do I find Executive Assistant jobs that offer E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. Standard job boards don't filter by visa type, so you end up applying to roles where the employer has no sponsorship experience. Migrate Mate surfaces EA positions at employers who understand the E-3 process, saving you time on applications that were never going to lead anywhere.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Executive Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A general administrative assistant role likely won't qualify, but a senior EA position supporting C-suite executives, requiring a bachelor's degree in business administration or communications, typically meets the specialty occupation standard. The job description and your degree field need to align clearly. Employers sometimes need guidance on how to frame the role correctly in the LCA filing.
How does the E-3 compare to the H-1B for Executive Assistant roles?
The E-3 is available only to Australian citizens but has no lottery and no annual cap, so you can apply any time of year once you have a job offer. The H-1B has an 85,000-slot annual cap with a randomized lottery, meaning most applicants don't get selected regardless of qualification. For Australians in EA roles, the E-3 is a far more predictable path than entering the H-1B lottery.
Can I change employers on the E-3 if a better Executive Assistant role comes up?
Yes, but you need to restart the process with the new employer. Your current E-3 visa is tied to your existing employer's LCA, so the new employer must file a fresh LCA with the DOL and you'll need to attend a new consulate appointment. There's no transfer mechanism like H-1B portability. Plan for a gap of several weeks between roles and confirm timing with your new employer before resigning.
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