E-3 Visa Office Manager Jobs
Office Manager roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, management, or a related field. Australian professionals can secure two-year renewable E-3 status without competing in the H-1B lottery, making it a straightforward path to U.S. office leadership roles.
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Get Access To All JobsINTRODUCTION
Job Title: Administrative / Office Services Management
Working Title: Asc Dir, Office Services Management
Career Progression Track: M00
Track Level: M5 - Associate Director
FLSA Code: Administrative
Patient Sensitive Job Code? No
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Hours are typically 9:00 am to 5:00 pm but there may be additional evening or weekend hours needed on occasion.
VP Area: Academic Affairs
Department: 02113 - Business Health & Prosperity
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $56,648 - 106,901
Close Date: 01/23/2027
JOB SUMMARY
Direct administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Third-level manager. Manage the activities of first-level and second-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.
Responsibilities
- Serve as the primary point of contact for the Executive Director of the Center for Business, Health, and Prosperity —who also serves as President of Ensign Global University and Co‑Executive Director of the Impact & Prosperity Epicenter managing inquiries and communications from staff, students, donors, partners, and high‑level university leaders, and ensuring professional coordination with executive‑ and VIP‑level stakeholders
- Assist the Executive Director in communicating the progress of Center and Ensign Global University initiatives to key stakeholders, including Advisory Boards, External Boards, Steering Committees, the Board of Governors, university administrators, and donors
- Draft, edit, and proofread confidential reports, memos, presentations, and other sensitive communications on behalf of Executive Director and other team members
- Serve as a central coordination hub between cross‑functional teams to streamline communication, address issues, align stakeholders, and drive strategic problem‑solving for seamless workflow execution
- Leverage comprehensive knowledge of cross‑functional roles to proactively guide work, remove obstacles, resolve workflow questions, and ensure aligned, effective execution
- Plan, prepare, and facilitate staff and high‑level meetings across multiple time zones to support executive leadership and staff, including scheduling and material preparation
- Direct daily administrative operations, including facility issues, staff schedules, access management, and general office services (reception, mail, parking, etc.)
- Collaborate regularly as a member of the Executive Team to support the strategic plan of the Center and Ensign Global University, including process improvements and KPI development, and policy implementation
- Develop and maintain clear, comprehensive process documentation and reference materials to establish and promote best practices across the Center, ensuring consistency and alignment amid differing workflows and evolving operational needs
- Direct and coach staff to improve processes and achieve KPIs, coordinating cross‑functionally to align goals, remove barriers, and ensure consistent execution
- Manage, coordinate, and process travel arrangements and expenses for the Executive Director, university groups, and VIP guests of both the University of Utah and Ensign Global University
- Provide guidance to VIPs, university staff, students, and guests on Ghana visa requirements and processing to ensure timely and successful travel
- Assist in the development of budgets for student and internal and external special travel groups
- Collaborate with the Administrative Director and Executive Director to support the hiring and development of professional and student staff, including recruitment, performance evaluations, counseling, and retention efforts
- Identify internship opportunities, hire and supervise student interns to support priority Center initiatives and ensure a high‑quality internship experience
- Support students through community‑building events aligned with the Center’s mission
- Contribute to the financial stability of the department’s budgets, identifying efficiencies in purchasing and procurement, assisting with fundraising, and identifying opportunities to increase revenue
- Prepare and review independent contract agreements in conjunction with OGC, Development, or other University offices; manage execution via DocuSign or similar platforms and coordinate with vendors, donors, or external partners
- Create, edit, and publish professional marketing materials for development, recruitment, and reporting purposes
- Build relationships across the University of Utah to support the mission of the Center and promote Ensign Global University
- Leads and directs special projects for the Executive Director
- Other duties as assigned
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Associate Director, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post‑retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
INTRODUCTION
Job Title: Administrative / Office Services Management
Working Title: Asc Dir, Office Services Management
Career Progression Track: M00
Track Level: M5 - Associate Director
FLSA Code: Administrative
Patient Sensitive Job Code? No
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Hours are typically 9:00 am to 5:00 pm but there may be additional evening or weekend hours needed on occasion.
VP Area: Academic Affairs
Department: 02113 - Business Health & Prosperity
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $56,648 - 106,901
Close Date: 01/23/2027
JOB SUMMARY
Direct administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Third-level manager. Manage the activities of first-level and second-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.
Responsibilities
- Serve as the primary point of contact for the Executive Director of the Center for Business, Health, and Prosperity —who also serves as President of Ensign Global University and Co‑Executive Director of the Impact & Prosperity Epicenter managing inquiries and communications from staff, students, donors, partners, and high‑level university leaders, and ensuring professional coordination with executive‑ and VIP‑level stakeholders
- Assist the Executive Director in communicating the progress of Center and Ensign Global University initiatives to key stakeholders, including Advisory Boards, External Boards, Steering Committees, the Board of Governors, university administrators, and donors
- Draft, edit, and proofread confidential reports, memos, presentations, and other sensitive communications on behalf of Executive Director and other team members
- Serve as a central coordination hub between cross‑functional teams to streamline communication, address issues, align stakeholders, and drive strategic problem‑solving for seamless workflow execution
- Leverage comprehensive knowledge of cross‑functional roles to proactively guide work, remove obstacles, resolve workflow questions, and ensure aligned, effective execution
- Plan, prepare, and facilitate staff and high‑level meetings across multiple time zones to support executive leadership and staff, including scheduling and material preparation
- Direct daily administrative operations, including facility issues, staff schedules, access management, and general office services (reception, mail, parking, etc.)
- Collaborate regularly as a member of the Executive Team to support the strategic plan of the Center and Ensign Global University, including process improvements and KPI development, and policy implementation
- Develop and maintain clear, comprehensive process documentation and reference materials to establish and promote best practices across the Center, ensuring consistency and alignment amid differing workflows and evolving operational needs
- Direct and coach staff to improve processes and achieve KPIs, coordinating cross‑functionally to align goals, remove barriers, and ensure consistent execution
- Manage, coordinate, and process travel arrangements and expenses for the Executive Director, university groups, and VIP guests of both the University of Utah and Ensign Global University
- Provide guidance to VIPs, university staff, students, and guests on Ghana visa requirements and processing to ensure timely and successful travel
- Assist in the development of budgets for student and internal and external special travel groups
- Collaborate with the Administrative Director and Executive Director to support the hiring and development of professional and student staff, including recruitment, performance evaluations, counseling, and retention efforts
- Identify internship opportunities, hire and supervise student interns to support priority Center initiatives and ensure a high‑quality internship experience
- Support students through community‑building events aligned with the Center’s mission
- Contribute to the financial stability of the department’s budgets, identifying efficiencies in purchasing and procurement, assisting with fundraising, and identifying opportunities to increase revenue
- Prepare and review independent contract agreements in conjunction with OGC, Development, or other University offices; manage execution via DocuSign or similar platforms and coordinate with vendors, donors, or external partners
- Create, edit, and publish professional marketing materials for development, recruitment, and reporting purposes
- Build relationships across the University of Utah to support the mission of the Center and promote Ensign Global University
- Leads and directs special projects for the Executive Director
- Other duties as assigned
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Associate Director, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post‑retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
See all 78+ E-3 Visa Office Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Office Manager Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Manager
Frame your degree for specialty occupation
Office Manager roles only qualify for E-3 visa status if the position genuinely requires a bachelor's degree. Request a job description that specifies degree requirements by field, not just preference, before signing anything.
Target employers with dedicated HR infrastructure
Mid-to-large companies with in-house HR teams process LCA filings and consulate paperwork far more reliably than small businesses. Look for employers already familiar with DOL prevailing wage obligations for administrative roles.
Search exclusively for E-3 sponsorship roles
Most job boards mix visa-status requirements inconsistently. Migrate Mate filters roles by confirmed E-3 sponsorship history, so you're not wasting time on employers who only sponsor H-1B or won't sponsor at all.
Verify your Australian credential equivalency early
A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 purposes. Get a credential evaluation letter ready before employer conversations begin so equivalency isn't a late-stage obstacle.
Clarify LCA timing with your employer
Your employer must file and receive a certified LCA from DOL before you can attend your consulate appointment. Confirm your employer understands this sequencing and has allocated time for the DOL certification step, which typically takes around seven business days.
Use a filing service to manage the paperwork
Office Manager sponsorship involves DOL LCA certification, DS-160 preparation, and consulate scheduling. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so nothing delays your start date.
E-3 Visa Office Manager: Frequently Asked Questions
How do I find Office Manager jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for this search. It surfaces Office Manager roles where employers have confirmed E-3 sponsorship willingness, filtering out postings that require existing U.S. work authorization or only support H-1B. Searching through a general job board means manually screening every listing for visa eligibility, which is time-consuming and unreliable.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Manager role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require at least a bachelor's degree in a specific field. An Office Manager role that requires a degree in business administration or management qualifies. A general operations role where any degree, or no degree, is acceptable does not. The job description your employer provides to the DOL for the LCA must reflect a genuine degree requirement.
How does the E-3 compare to H-1B for Office Manager roles?
The E-3 has no lottery and no annual cap, so you can apply at any time of year once you have a job offer and a certified LCA. H-1B registration opens once per year and selection is random. For Australian nationals, the E-3 is almost always the faster and more reliable path to starting an Office Manager role in the U.S.
Can I change Office Manager employers while on an E-3?
Yes, but you can't simply transfer your E-3 to a new employer. Your new employer must file a fresh LCA with DOL, and you'll need to attend a new consulate appointment or file for a change of status with USCIS if you're already in the U.S. There's no portability provision like some other visa categories, so plan your transition timeline carefully around those steps.