E-3 Visa Office Manager Jobs
Office Manager roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, management, or a related field. Australian professionals can secure two-year renewable E-3 status without competing in the H-1B lottery, making it a straightforward path to U.S. office leadership roles.
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Get Access To All JobsShape the Future of Financial Services
At MassMutual Great Lakes, your journey is about more than a job. As a key team member, you are not just joining an organization; you are embracing a culture of excellence and growth. This full-time position is an opportunity to make a profound difference in the well-being of the communities we serve. Be part of something bigger, where each day, you contribute to making lives better.
Responsibilities
Client Experience & Office Operations
- Create an environment that makes a lasting impression on guests and team members.
- Lead office logistics, including event support, catering coordination, and hospitality details for meetings and trainings.
- Oversee conference room scheduling, meeting prep, and day-of coordination to ensure seamless operations.
- Maintain a clean, organized, and well-stocked office by monitoring supplies and vendor relationships.
- Facilitate maintenance and cleaning requests with the building management team.
- Answer incoming phone calls and voicemails with professionalism, route and track as appropriate.
- Maintain and troubleshoot on-site equipment, coordinate IT support as necessary.
- Receive, sign for, and distribute all incoming mail, packages, and faxes; prepare and coordinate outgoing mail and daily UPS shipments.
Licensing & Contracting
- Work with the firm’s Licensing & Contracting Specialist and the Recruiting Team to process requests for new advisors and staff.
- Track progress and escalate missing documentation or compliance items as needed.
Client Service Support
- Work with the firm’s Client Service Specialist to address and resolve requests from policy owners and advisors.
- Common requests include processing claims, addressing billing issues, updating policies, changing addresses, and assigning advisors.
- Provide overflow support to the firm’s primary Client Service Specialist on projects and inquiries to ensure service consistency and timely resolution.
New Business Support
- Coordinate ordering and tracking third party requests for medical exams and records.
Additional Duties
- Partner with leadership and team members to foster a positive workplace culture and promote a collaborative environment.
- Take initiative on cross-functional projects and provide reliable, solution-oriented support.
- Adhere to all compliance, HR, and firm standards; promote policy adherence and escalate concerns when appropriate.
- Assist with additional responsibilities as needed to meet the evolving needs of the office.
Required Skills and Competencies
- Strong verbal and written communication skills.
- Excellent prioritization, time management, and organizational skills.
- Flexible and able to adapt quickly to changing priorities.
- Extremely detail-oriented and thorough.
- Strong critical thinking and problem-solving skills.
- Experienced with and adaptable to technology.
- Highly proficient in Microsoft Office.
- Works effectively as a team member and independently.
- Committed to providing the highest level of service and professionalism.
- Three years of experience in office or operations management is preferred.
Compensation and Location
- Biweekly compensation is based on skills and experience.
- Benefit package available.
- In-person role located in Southfield, Michigan.
- Hours are Monday through Thursday, 8:00 am – 5:00 pm, and Friday, 8:00 am – 4:00 pm.
Shape the Future of Financial Services
At MassMutual Great Lakes, your journey is about more than a job. As a key team member, you are not just joining an organization; you are embracing a culture of excellence and growth. This full-time position is an opportunity to make a profound difference in the well-being of the communities we serve. Be part of something bigger, where each day, you contribute to making lives better.
Responsibilities
Client Experience & Office Operations
- Create an environment that makes a lasting impression on guests and team members.
- Lead office logistics, including event support, catering coordination, and hospitality details for meetings and trainings.
- Oversee conference room scheduling, meeting prep, and day-of coordination to ensure seamless operations.
- Maintain a clean, organized, and well-stocked office by monitoring supplies and vendor relationships.
- Facilitate maintenance and cleaning requests with the building management team.
- Answer incoming phone calls and voicemails with professionalism, route and track as appropriate.
- Maintain and troubleshoot on-site equipment, coordinate IT support as necessary.
- Receive, sign for, and distribute all incoming mail, packages, and faxes; prepare and coordinate outgoing mail and daily UPS shipments.
Licensing & Contracting
- Work with the firm’s Licensing & Contracting Specialist and the Recruiting Team to process requests for new advisors and staff.
- Track progress and escalate missing documentation or compliance items as needed.
Client Service Support
- Work with the firm’s Client Service Specialist to address and resolve requests from policy owners and advisors.
- Common requests include processing claims, addressing billing issues, updating policies, changing addresses, and assigning advisors.
- Provide overflow support to the firm’s primary Client Service Specialist on projects and inquiries to ensure service consistency and timely resolution.
New Business Support
- Coordinate ordering and tracking third party requests for medical exams and records.
Additional Duties
- Partner with leadership and team members to foster a positive workplace culture and promote a collaborative environment.
- Take initiative on cross-functional projects and provide reliable, solution-oriented support.
- Adhere to all compliance, HR, and firm standards; promote policy adherence and escalate concerns when appropriate.
- Assist with additional responsibilities as needed to meet the evolving needs of the office.
Required Skills and Competencies
- Strong verbal and written communication skills.
- Excellent prioritization, time management, and organizational skills.
- Flexible and able to adapt quickly to changing priorities.
- Extremely detail-oriented and thorough.
- Strong critical thinking and problem-solving skills.
- Experienced with and adaptable to technology.
- Highly proficient in Microsoft Office.
- Works effectively as a team member and independently.
- Committed to providing the highest level of service and professionalism.
- Three years of experience in office or operations management is preferred.
Compensation and Location
- Biweekly compensation is based on skills and experience.
- Benefit package available.
- In-person role located in Southfield, Michigan.
- Hours are Monday through Thursday, 8:00 am – 5:00 pm, and Friday, 8:00 am – 4:00 pm.
See all 222+ Office Manager jobs
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Manager
Frame your degree for specialty occupation
Office Manager roles only qualify for E-3 status if the position genuinely requires a bachelor's degree. Request a job description that specifies degree requirements by field, not just preference, before signing anything.
Target employers with dedicated HR infrastructure
Mid-to-large companies with in-house HR teams process LCA filings and consulate paperwork far more reliably than small businesses. Look for employers already familiar with DOL prevailing wage obligations for administrative roles.
Search exclusively for E-3 sponsorship roles
Most job boards mix visa-status requirements inconsistently. Migrate Mate filters roles by confirmed E-3 sponsorship history, so you're not wasting time on employers who only sponsor H-1B or won't sponsor at all.
Verify your Australian credential equivalency early
A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 purposes. Get a credential evaluation letter ready before employer conversations begin so equivalency isn't a late-stage obstacle.
Clarify LCA timing with your employer
Your employer must file and receive a certified LCA from DOL before you can attend your consulate appointment. Confirm your employer understands this sequencing and has allocated time for the DOL certification step, which typically takes around seven business days.
Use a filing service to manage the paperwork
Office Manager sponsorship involves DOL LCA certification, DS-160 preparation, and consulate scheduling. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so nothing delays your start date.
Office Manager jobs are hiring across the US. Find yours.
Find Office Manager JobsOffice Manager E-3 Visa: Frequently Asked Questions
How do I find Office Manager jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for this search. It surfaces Office Manager roles where employers have confirmed E-3 sponsorship willingness, filtering out postings that require existing U.S. work authorization or only support H-1B. Searching through a general job board means manually screening every listing for visa eligibility, which is time-consuming and unreliable.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Manager role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require at least a bachelor's degree in a specific field. An Office Manager role that requires a degree in business administration or management qualifies. A general operations role where any degree, or no degree, is acceptable does not. The job description your employer provides to the DOL for the LCA must reflect a genuine degree requirement.
How does the E-3 compare to H-1B for Office Manager roles?
The E-3 has no lottery and no annual cap, so you can apply at any time of year once you have a job offer and a certified LCA. H-1B registration opens once per year and selection is random. For Australian nationals, the E-3 is almost always the faster and more reliable path to starting an Office Manager role in the U.S.
Can I change Office Manager employers while on an E-3?
Yes, but you can't simply transfer your E-3 to a new employer. Your new employer must file a fresh LCA with DOL, and you'll need to attend a new consulate appointment or file for a change of status with USCIS if you're already in the U.S. There's no portability provision like some other visa categories, so plan your transition timeline carefully around those steps.
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