E-3 Visa Administrative Assistant Jobs
Administrative Assistant roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a relevant field such as business administration or communications. The E-3 has no lottery and no annual cap, making it far more predictable than the H-1B visa for Australian professionals entering support and operations roles.
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Get Access To All JobsLocation: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16623
Full/Part Time: Full Time
Salary Range: Up to $58,900 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/06/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is preferred
At the discretion of the hiring manager, this position will be classified as an Administrative Manager or Senior Administrative Manager depending on the qualifications of the final candidate.
Job Summary
Administrative Manager
The Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas.
Senior Administrative Manager
The Senior Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas. This position leads staff, manages departmental budget, and implements strategic policies. The Manager ensures compliance, manages projects, and enhances operational efficiency.
Core Responsibilities
Administrative Manager
- Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.
- Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of documents and to maintain compliance with University, federal, state, and local government policies and procedures.
- Prepares documents and reports as per university guidelines; reviewing and approving documents or other processes as needed.
- Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters.
- Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness.
- Develops and implements policies and procedures related to administrative management or special projects.
- Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
- Manages and maintains records for inventory and facilities.
- Coordinates and manages key projects.
- Assists in administrative forecasting for grant proposals.
- Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
- Performs work tasks in a safe manner and in accordance with work instructions.
- Proactively makes recommendations to improve safety.
- Performs other duties as assigned.
Senior Administrative Manager
- Responsible for the management of fiscal, personnel, facilities, and administrative matters, and assisting executive-level staff with the administrative management of multiple reporting areas.
- Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of contracts and other procurement and administrative documents and to maintain compliance with University, federal, state, and local government policies and procedures.
- Prepares budgets, monitors expenses, and reconciles departmental accounts.
- Prepares fiscal documents and reports as per university guidelines; reviews and approves documents or other processes as needed.
- Coordinates all aspects of personnel and position management activities; prepares appropriate documents and routes for approval.
- Supervises the processing and maintenance of all administrative records; prepares reports; and serves as the representative/liaison for administrative matters.
- Maintains administrative records; maintains a technical set of documents, policies, and procedures; provides analysis and interpretation of internal processes and makes recommendations to improve efficiency and effectiveness.
- Develops and implements policies and procedures related to administrative management or special projects.
- Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
- Manages and maintains records for inventory and facilities.
- Coordinates and manages key projects.
- Assists in administrative forecasting for grant proposals.
- Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
- Performs other duties as assigned.
Required Qualifications
Both levels
- High School Diploma.
- Seven (7) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Knowledge, Skills, and Abilities
Administrative Manager
- Word Processing
- Documentation & Records Management
- Data Entry
- Call Management
- Calendar Management
- Customer Service Management
- Content Design & Development
- Database Management
- Business Process Improvement
- Active Listening
Senior Administrative Manager
- Office Administration
- Verbal and Written Communication
- Microsoft Office Suite
- Collaboration
- Business Process Improvement
- Project Management
- Leadership
- Management
Working Conditions
- Office Environment. Workdays, areas, and work hours may vary based on the needs of the department. Ability to travel to and from meetings, training sessions or other business-related events.
Physical Demands
- Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16623
Full/Part Time: Full Time
Salary Range: Up to $58,900 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/06/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is preferred
At the discretion of the hiring manager, this position will be classified as an Administrative Manager or Senior Administrative Manager depending on the qualifications of the final candidate.
Job Summary
Administrative Manager
The Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas.
Senior Administrative Manager
The Senior Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas. This position leads staff, manages departmental budget, and implements strategic policies. The Manager ensures compliance, manages projects, and enhances operational efficiency.
Core Responsibilities
Administrative Manager
- Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.
- Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of documents and to maintain compliance with University, federal, state, and local government policies and procedures.
- Prepares documents and reports as per university guidelines; reviewing and approving documents or other processes as needed.
- Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters.
- Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness.
- Develops and implements policies and procedures related to administrative management or special projects.
- Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
- Manages and maintains records for inventory and facilities.
- Coordinates and manages key projects.
- Assists in administrative forecasting for grant proposals.
- Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
- Performs work tasks in a safe manner and in accordance with work instructions.
- Proactively makes recommendations to improve safety.
- Performs other duties as assigned.
Senior Administrative Manager
- Responsible for the management of fiscal, personnel, facilities, and administrative matters, and assisting executive-level staff with the administrative management of multiple reporting areas.
- Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of contracts and other procurement and administrative documents and to maintain compliance with University, federal, state, and local government policies and procedures.
- Prepares budgets, monitors expenses, and reconciles departmental accounts.
- Prepares fiscal documents and reports as per university guidelines; reviews and approves documents or other processes as needed.
- Coordinates all aspects of personnel and position management activities; prepares appropriate documents and routes for approval.
- Supervises the processing and maintenance of all administrative records; prepares reports; and serves as the representative/liaison for administrative matters.
- Maintains administrative records; maintains a technical set of documents, policies, and procedures; provides analysis and interpretation of internal processes and makes recommendations to improve efficiency and effectiveness.
- Develops and implements policies and procedures related to administrative management or special projects.
- Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
- Manages and maintains records for inventory and facilities.
- Coordinates and manages key projects.
- Assists in administrative forecasting for grant proposals.
- Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
- Performs other duties as assigned.
Required Qualifications
Both levels
- High School Diploma.
- Seven (7) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Knowledge, Skills, and Abilities
Administrative Manager
- Word Processing
- Documentation & Records Management
- Data Entry
- Call Management
- Calendar Management
- Customer Service Management
- Content Design & Development
- Database Management
- Business Process Improvement
- Active Listening
Senior Administrative Manager
- Office Administration
- Verbal and Written Communication
- Microsoft Office Suite
- Collaboration
- Business Process Improvement
- Project Management
- Leadership
- Management
Working Conditions
- Office Environment. Workdays, areas, and work hours may vary based on the needs of the department. Ability to travel to and from meetings, training sessions or other business-related events.
Physical Demands
- Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
See all 94+ E-3 Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Administrative Assistant
Frame your Australian degree for U.S. employers
A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 visa purposes. Include your degree field on your resume and be ready to explain the equivalency if a hiring manager questions it.
Target employers with dedicated HR or legal teams
Mid-to-large companies with in-house HR departments are far more likely to have handled LCA filings before. Filter your search toward organizations with 200-plus employees where administrative hiring is a recurring, structured process.
Clarify the specialty occupation requirement early
Not every administrative assistant role qualifies as a specialty occupation under E-3 rules. Prioritize job postings that explicitly require a bachelor's degree in a specific field, not listings where a degree is preferred or any major is acceptable.
Use Migrate Mate to search verified sponsorship roles
Use Migrate Mate to find Administrative Assistant positions from employers with confirmed E-3 sponsorship history. Migrate Mate's E-3 filing service manages the entire process from offer to consulate appointment, so you're not navigating LCA filings alone.
Get your LCA filed before giving notice in Australia
The DOL certifies LCAs quickly, often within seven business days, but your E-3 stamp can take several weeks after that. Don't resign from your current role or book flights until your visa is approved and in your passport.
Address nonimmigrant intent directly at your consulate appointment
Consular officers assess whether you intend to return to Australia after your E-3 period. Bring evidence of ties to Australia such as property, family, or superannuation, alongside your job offer and LCA, to address this at your interview.
E-3 Visa Administrative Assistant: Frequently Asked Questions
How do I find Administrative Assistant jobs with E-3 visa sponsorship?
Migrate Mate is the recommended starting point. It filters Administrative Assistant roles by employers who have sponsored E-3 visas before, so you're not cold-applying to companies that have never handled the process. From there, you can connect directly with hiring contacts who already understand the LCA and consulate requirements.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Administrative Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require a bachelor's degree in a specific field. A general office admin role where any background is acceptable won't qualify. Roles framed around business administration, project coordination, or executive support with a required degree in a relevant discipline have a stronger case.
How does the E-3 compare to the H-1B for Administrative Assistant roles?
The E-3 has two major advantages for Australians in this field: no lottery and no annual cap. H-1B applications for administrative roles face the same random selection process as any other role, with no guarantee of selection. E-3 applications go straight to the DOL for LCA certification and then to a consulate, skipping the lottery entirely.
Can I change employers after I start working on an E-3 as an Administrative Assistant?
Yes, but the process restarts with each new employer. Your new employer must file a fresh LCA with the DOL certifying the prevailing wage for the role, and you'll need a new E-3 visa stamp reflecting the new position. You can't simply transfer your existing E-3 to a different company the way an H-1B portability rule allows.